IM-29 COVID-19 GOOD CAUSE FOR ABLE BODIED ADULTS WITHOUT DEPENDENTS (ABAWD)

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  COVID-19-GOOD CAUSE FOR ABLE BODIED ADULTS WITHOUT DEPENDENTS (ABAWD)

DISCUSSION:

Effective April 1, 2020 ABAWDs will not be subject to work requirements. Good cause will be allowed as declared in the Families First Coronavirus Response Act. A system change has been implemented to waive counties statewide from the ABAWD work requirements.

The EMPLOY (FMMS) screen will be displayed as normal within the CONFLOWS. Staff must determine a participant’s employment assessment code during the application process and make appropriate entries.

The WORKREQ (FMMR) screen will no longer appear while ABAWDs are waived from the work requirements.

During March, staff will continue to make entries on the EMPLOY (FMMS) and WORKREQ (FMMR) screens according to current Food Stamp Policy. This will allow applications to be processed instead of resulting in an ISD. The FAMIS Unit is following up on these cases to remove non-work months during the COVID-19 crisis period.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

EMAIL-IM-#05

KE/rw/cs

OEC20-01 EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

FROM:  REGINALD MCELHANNON, DIRECTOR CHILDREN’S DIVISION
                  KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION
SUBJECT:  EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

On March 13, 2020 a national health emergency was declared in response to COVID-19.  As a result, Child Care Subsidy benefits will be extended for all households required to re-certify during April, May and June of 2020.   This extension will allow temporary changes to the Child Care Subsidy program that will help keep Missourians safe and healthy without fear of losing Child Care Subsidy benefits during this crisis.

To prevent Child Care subsidy from ending during the COVID-19 health crisis, a 3 month extension will be added to the current 12 month certification period for the months of April, May and June 2020.

Extension are as follows; cases that would have expired on:

04/1/2020 are extended through 06/30/2020,

05/1/2020 are extended through 07/31/2020, and

06/1/2020 are extended through08/31/2020.

Example: The Smith family is due to recertify for Child Care benefits in April 2020.  The eligibility system will case information for the current 12 month eligibility period and extend the certification through 06/30/2020.  The Smith family will continue to receive the same amount of Child Care Subsidy with no benefit interruptions.

NECESSARY ACTION

1. Review this memorandum with all Children’s Division and Family Support Division staff.
2. Review revised Child Care Subsidy sections as indicated below.
3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II CONTACT
Sharon Barsby
573-751-2037
Sharon.Barsby@dss.mo.gov
PROGRAM MANAGER
Marianne A Dawson
573-751-6793
Marianne.A.Dawson@dss.mo.gov
 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

RELATED STATUTE

N/A

IM-22 COVID-19 VERIFICATION FOR FOOD STAMPS (FS), TEMPORARY ASSISTANCE (TA), AND CHILD CARE (CC)

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  COVID-19 VERIFICATION FOR FOOD STAMPS (FS), TEMPORARY ASSISTANCE (TA), AND CHILD CARE (CC)

Originally posted March 27, 2020; revised April 1, 2020 to include the note highlighted below.

DISCUSSION:

During the COVID-19 health emergency, staff should be flexible while working with participants to obtain verification.  Participants may have limited resources during this time making it challenging to obtain requested verification.

It may be difficult for the participant and/or Family Support Division (FSD) staff to obtain verification from outside sources for a variety of COVID-19 related reasons including temporary or permanent business closures.  Staff should continue to request verification when required by policy.  If the participant is not able to obtain the requested verification, determine if their statement of income, job loss, reduced hours, etc. is reasonable.  Accept client statement if determined to be reasonable and make a comment in the eligibility system referencing COVID-19.

Note: Staff should enter Collateral Contact (CC) when client statement has been accepted to prevent the Food Stamp application from pending for verification.

Example 1:  Mr. B applied for FS and CC on 3/20/20.  During the FS interview he states that the family restaurant where he was employed has closed because COVID-19 has caused a lack of business.  He states he received his final pay check on 3/15/20 which is his only March pay check as he is paid on the 15th and last day of the month.  Staff request verification of the restaurant closing and his final pay stub.  Mr. B provides his final pay stub but states no one is answering the phone at his former employer.  It is reasonable that the business has closed and client statement of the closing is acceptable.  Staff must reference COVID-19 in all income comments.

Example 2:  Ms. J has an active TA and FS case.  She reports that her employer, the Star Casino, closed on 3/17/20 and she has been terminated.  It is common knowledge that casinos statewide were ordered to be closed at midnight on 3/17/20 and therefore is not necessary to request verification of job termination.  Accept client statement and reference COVID-19 in the comment.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

KE/rw

IM-14 MANUAL REVISION FOR QUALIFIED INCOME TRUSTS FOR MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD)

FROM:   KIM EVANS, DIRECTOR

SUBJECT:  MANUAL REVISION FOR QUALIFIED INCOME TRUSTS FOR MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD)

MANUAL REVISION # 08
1025.015.04.01.02

 

DISCUSSION:

Qualified Income Trusts (QIT) allow participants to place a portion of their income in a trust to enable the participant to qualify for Home and Community Based (HCB) waiver services and MO HealthNet for Children with Developmental Disabilities (MOCDD).

1025.015.04.01.02 Qualified Income Trusts was updated to clarify language, provide examples, and provide guidance for staff on evaluating QIT accounts. The account must be reviewed during annual reviews, at a change in circumstance, or if improper use of QIT funds are discovered.

When the participant is no longer participating in a QIT program, the income and resources must be reviewed. The income that is deposited in the QIT account and is excluded for QIT programs cannot be excluded for any other program, including MHABD Non-Spend Down/Spend Down and Vendor. The QIT account is only an excluded resource while the participant is eligible for a QIT program and must be counted when he/she is no longer participating in a QIT program.

Previously Program for All-Inclusive Care for the Elderly (PACE) participants were allowed to establish a QIT, but it is no longer considered a QIT program. References to PACE were removed from the manual section.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

KE/cj

IM-13 2020 MAGI COST OF LIVING ADJUSTMENT (COLA) FOR VETERANS ADMINISTRATION AND RAILROAD INCOME

FROM:  KIM EVANS, DIRECTOR

SUBJECT:   2020 MAGI COST OF LIVING ADJUSTMENT (COLA) FOR VETERANS ADMINISTRATION AND RAILROAD INCOME

DISCUSSION:

This memorandum informs staff that Railroad Retirement (RR) and Veterans Administration (VA) participants received a 1.6% Cost of Living Adjustment (COLA) for MAGI programs effective January 2020.

Cases Adjusted

Cases that included income types RR and/or VA Benefits in the eligibility system were subject to an automatic increase of 1.6% for those income types.  The eligibility system end dated the previous income and added a new piece of income evidence that reflected the adjusted income amount.

Cases That Did Not Adjust

Some cases did not adjust during this COLA.  These cases will require manual intervention from staff to add the increased income amounts.  As cases are reviewed, check income on each case to determine if the current income is entered.  Update and verify income as required using established procedures.

Notices
For case updates made as a result of COLA, the eligibility system finalized the decision(s) and sent out the appropriate notices.  The reasons and notices that were sent are as follows:

  • Cases with no change were sent the IM-33C.
  • Cases that resulted in benefit reduction were sent an IM-80 allowing 10 days for the individual to respond to the proposed case action. The IM-33C was sent after the IM-80 expired.
  • Cases that resulted in individuals who no longer qualify were sent IM-80 PRE allowing 10 days for the individual to respond to the proposed case action. An IM-80PRE and IM-80 were sent, followed by the IM-33C.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

KE/kg

IM-88 IM-1U 90 DAY LETTER UPDATE

FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  IM-1U 90 DAY LETTER UPDATE                            

IM-1U’s Returned After 90 Days (PDF)

 

DISCUSSION:

The purpose of this memorandum is to advise the IM-1U’s Returned After 90 Days Letter has been updated.

The following was changed:

  • Letterhead was removed;
  • The telephone number to contact for pending applications was removed;
  • A single telephone number is now listed for both pending and active cases

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/al

IM-081 – APPOINTING AN AUTHORIZED REPRESENTATIVE (IM-6AR) REVISION

FROM:   PATRICK LUEBBERING, DIRECTOR
SUBJECT:  APPOINTING AN AUTHORZED REPRESENTATIVE (IM-6AR) REVISION

                              FORM REVISION #9
                              IM-6AR

DISCUSSION:

This memorandum announces that the Appointing an Authorized Representative (IM-6AR) form has been updated to comply with HB 1250 (2018) known as the Missouri Fiduciary Access to Digital Assets Act.  In addition to the actions already available, this form now offers participants the option to grant access to their online communications with FSD while they are living or after they are deceased.

When a participant grants access to online information for the Food Stamp, Temporary Assistance or MO HealthNet for the Aged, Blind or Disabled programs with an IM-6AR, staff should enter a comment on the Representative Detail screen in FAMIS. When a participant grants access to online information for the Family MO HealthNet (MAGI) programs, staff should enter a comment on the primary member’s person page under the contact tab.

NOTE: Continue to accept IM-6AR forms with revision date of April 2017 or after.

NECESSARY ACTION:

  • Review this memorandum and new manual sections with appropriate staff.
  • Review the updated IM-6AR Instructions.
  • Begin using the new form immediately

 

PL/kp/ks/df/ph

IM-060 – IM-4 TWHA TICKET TO WORK HEALTH ASSURANCE PROGRAM BROCHURE

FROM:   PATRICK LUEBBERING, DIRECTOR
SUBJECT:  IM-4 TWHA TICKET TO WORK HEALTH ASSURANCE PROGRAM BROCHURE UPDATE              
FORMS MANUAL REVISION – # 1
IM-4 TWHA BROCHURE

 

DISCUSSION:

The purpose of this memorandum is to introduce a revised brochure for the Ticket to Work Health Assurance Program (TWHA). The IM-4 TWHA brochure will better assist staff in explaining TWHA to potential customers and help employed people with a disability understand what TWHA, MO HealthNet (Medicaid) coverage is when their earnings put them above the usual MO HealthNet (Medicaid) income limits.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.
  • IM-4 TWHA Brochure

 

PL/stb

IM-059 – INTRODUCTION OF THE REQUEST TO WITHDRAW OR CLOSE FORM

FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  INTRODUCTION OF THE REQUEST TO WITHDRAW OR CLOSE FORM

 FORM REVISION #16

REQUEST TO WITHDRAW OR CLOSE

INSTRUCTIONS TO WITHDRAW OR CLOSE

 

DISCUSSION:

This memorandum is to notify staff of the addition of the Request to Withdraw or Close Form and instructions to the IM Forms Manual.  This form should be used in the event that a participant requests to withdraw his/her application or close a case.  There are also fields to allow a participant to remove a person from an application or case.

Staff should review the form with the participant making the request and assist the participant in completing the form.  Indicate any specific instructions from the participant in the space provided or attach additional sheets, if necessary.

EXAMPLE:  Mrs. Jones would like to close her spend down coverage, but continue receiving SLMB.

Use this form for in-person contacts with participants only.  Do not mail the form to a participant.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

PL/ers

IM-058 – REVISED MO HEALTHNET REVIEW INFORMATION FORM (FA402)

FROM:  PATRICK LUEBBERING, DIRECTOR
SUBJECT:  REVISED MO HEALTHNET REVIEW INFORMATION FORM (FA402)
FORM REVISION #15 – FA-402

 

DISCUSSION:

The FA402 generated by FAMIS and the paper version have been updated to include questions and declaration statements related to the changes made due to House Bill 2171, as described in IM-58 dated Sept. 28, 2018.

Questions added include:

  • Do any household members, who are receiving Blind Pension benefits, have a valid driver license in any state or U.S. Territory? Date of issue:
  • Has any household member operated a motor vehicle while receiving Blind Pension? Who:  Date:

Declaration statements added:

  • I/we understand that if I/we obtain or renew a driver license while receiving Blind Pension benefits I/we will be sanctioned from the Blind Pension program for 2 years, 4 years, or permanently.
  • I/we understand that if I/we operate a motor vehicle while receiving Blind Pension benefits I/we will be sanctioned from the Blind Pension program for 2 years, 4 years, or permanently.

The new FA402 has a revision date of 8/18.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

PL/vb