OEC 21-7 EXTENSION OF TEMPORARY CHANGES IN COVID JOB SEARCH

FROM:                        JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

 

                                    KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

 

SUBJECT:                  EXTENSION OF TEMPORARY CHANGES IN ELIGIBLITY FOR CHILD CARE

 

 

The 2021 Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA) allows for temporary changes in eligibility for Child Care Subsidy.

Job Search for Loss of Employment due to COVID-19

Low-income Missouri families are unemployed due to COVID-19 are eligible to receive a temporary Child Care Subsidy benefit for job search. The time frame for this benefit is 60 days.  The benefit is available for applications received June 1 2021 through September 30, 2022.  Families that apply must indicate that they have had a loss of employment due to COVID-19 and must agree that they are searching for work.  This criteria will be verified by client statement and must be documented in FAMIS comments in both FM3Z/EUMEMROL and FMAC/CCNEED. 

In FAMIS, the Child Care Need (FMAC/CCNEED) screen requires each parent in the eligibility unit to have the Employment Loss COVID (ELC) code entered as the reason for need.  Client statement will be accepted as verification. 

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

 

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

OEC 21-1 CHANGE IN CASE REVIEW POLICY

FROM:                        JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

                                  KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:                  CHANGE IN CASE REVIEW POLICY

2035.000.00 CHILD CARE CASE REVIEWS

Child Care Processing Center managers and supervisors will review a minimum of two hundred (200) targeted child care case actions each month.   Random reviews may include actions completed by both probationary and non-probationary staff and can be completed in conjunction with reviews for other types of income maintenance programs within forty-five (45) days of the end of the month. The supervisor and manager will be notified of the results.  The case action must be corrected within 30 days of an incorrect action being identified. 

Managers will maintain documentation of the actions being reviewed. Supervisors/managers are expected to ensure all reviews are conducted as well as to ensure all necessary actions are taken when a case is determined to be incorrect.

 

NECESSARY ACTION

 

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

 

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

https://dssmanuals.mo.gov/child-care-manual/2035-000-00/

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

OEC 21-02 INCREASE CHILD CARE INCOME ELIGIBILITY GUIDELINES FPL 2021

FROM:  JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

               KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:  INCREASE IN CHILD CARE INCOME ELIGIBILITY GUIDELINES FPL 2021.

 

DISCUSSION:

Effective April 1, 2021 Child Care Subsidy income guidelines increased based on the Federal Poverty guidelines issued by the Federal Government.  Maximum income limits have increased for households receiving Child Care Subsidy.

 

Income guidelines for initial Child Care Subsidy applications will continue to be determined using income up to 138% of the Federal Poverty Level (FPL).  Transitional Child Care A (TCCA) income guidelines will remain 139% to 175% of the FPL, Transitional Child Care B (TCCB) income guidelines will remain 176%- to 215% of the FPL. 

 

The Traditional Child Care Eligibility Income Guidelines and Sliding Fee Chart and the Transitional Child Care Sliding Fee Charts have been updated to reflect the new income guidelines. System changes are completed in FAMIS and will use the new income guidelines for applications taken for April 2021 services.  You can find the income guidelines at https://dssmanuals.mo.gov/wp-content/uploads/2021/05/child-care-monthly-income-guidelines.pdf.

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

 

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

 

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

https://dssmanuals.mo.gov/wp-content/uploads/2021/05/child-care-monthly-income-guidelines.pdf

 

RELATED STATUTE

N/A

 

 

IM-30 CLARIFICATION OF CLOSING ACTION DATES AND APPLICATION DUE DATES IN THE MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) MANUAL

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  CLARIFICATION OF CLOSING ACTION DATES AND APPLICATION DUE DATES IN THE MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) MANUAL

MANUAL REVISION #

0840.015.10

0820.020.05.10

0835.000.00

0835.010.00                               

DISCUSSION:

The MHABD manual has been updated to clarify the timeframes allowed in the MHABD cancel closing and cancel rejection policies.    

Cancel Closings:

When a participant provides ALL of the missing information that caused the case to close, within 30 days of the date the closing action is complete, the closing can be canceled. 

The closing action is considered complete on the date the case closed, not the date the coverage ends.  For some MHABD programs a case may close on a particular date with coverage continuing through the end of the month or the end of the following month.  The Action Notice (FA-460 or IM-33) notifies the participant of the date the case closed, and the date coverage ends.

When reviewing the eligibility system, the action is considered completed on the date listed on the EU Action Log (EULOG/FM40) screen under the STATUS DATE for the particular eligibility determination with status of AUC.

If the case closed due to information that was not provided during a request to add a person who is requesting coverage or to add a category of coverage to an active MHABD case and that information is later provided, in addition to pursuing a cancel closing of the case, ensure that the request for coverage continues to be processed if information was provided within the appropriate cancel rejection timeframes.

NOTE:  A new add a person request will need to be registered using the original application date.

Canceling a rejection:

A cancel rejection can be pursued for applications that were rejected due to agency error, failure to provide required information, and failure to cooperate.

Cancel rejection policy has been relocated to follow the policy regarding application processing timeframes.  Manual section 0835.000.00 Prompt Disposition has been renamed 0835.000.00 Application Processing Timeframes for MO HealthNet for the Aged, Blind, and Disabled Programs.  MHABD manual section 0820.020.05.10 is now obsolete.  The policy labeled Canceling a Rejection has been moved to MHABD manual section 0835.010.00.    

MHABD applications rejected due to failure to provide requested information or failure to cooperate can have the rejection canceled if ALL information is provided by the application due date.  Due dates are referenced in MHABD manual section 0835.000.00 Application Processing Timeframes for MO HealthNet for the Aged, Blind, and Disabled Programs

  • Applications based on Permanent and Total Disability, Blind Pension, or Supplemental Aid to the Blind eligibility criteria are due within 90 days.
  • Applications based on Old Age Assistance eligibility criteria are due within 45 days.

Policy regarding canceling the rejection of a request to add a person or add a category of coverage to an active MHABD case has been added to MHABD Manual Section 0835.010.00 Canceling a Rejection.

The MHABD Cancel Reject/Cancel Close Chart is available on the IM Training intranet page.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

KE/rr

IM-14 UPDATES TO INCOME AND DEDUCTION SECTIONS IN THE FAMILY MO HEALTHNET (MAGI) MANUAL

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  UPDATES TO INCOME AND DEDUCTION SECTIONS IN THE FAMILY MO HEALTHNET (MAGI) MANUAL

MANUAL REVISION #

1805.030.05

1805.030.20.05

1805.030.20.10

1805.030.20.15

1805.030.25.10

1805.035.00

DISCUSSION:

The purpose of this memorandum is to introduce updates to the following income and deductions sections in the MAGI manual. Updates include formatting changes and specific changes to the following sections:

1805.030.05 Income Evidence is updated to include sections regarding excluded income types and recording notes;

1805.030.20.05 Income Included Under MAGI is updated to include severance pay, fishing income, additional information about disability benefits, and additional information about Social Security benefits;

1805.030.20.10 Income Excluded Under MAGI is updated to include Crowdfunding Account information that was erroneously removed, remove severance pay, and provide additional information about disability benefits;

1805.030.20.15 Allowable Deductions is partially rearranged for clarity and updated with current annual deduction limits;

1805.030.25.10 Patterns of Income is updated with a clarification to use the eligibility system to convert income whenever possible; and

1805.035.00 Adding Income Comments to Evidence is updated with the addition of comment/note examples.

NECESSARY ACTION:

 

KE/ers

IM-149 REVISION OF MAGI HOUSEHOLD COMPOSTION FOR TAX FILERS SECTION IN THE MO HEALTHNET FOR FAMILIES (MAGI) MANUAL

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  REVISION OF MAGI HOUSEHOLD COMPOSTION FOR TAX FILERS SECTION IN THE MO HEALTHNET FOR FAMILIES (MAGI) MANUAL

MANUAL REVISION #
1805.030.10.10

DISCUSSION:

Section 1805.030.10.10 MAGI Household Composition for Tax Filers is updated to clarify separated individuals do not count in one another’s MAGI household.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

KE/ers

OEC 20-05 COVID-19 Temporary School Age Authorizations

FROM:  JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

                KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:  CHILD CARE AUTHORIZATIONS FOR CHILDREN NOT ATTENDING SCHOOL IN PERSON

 

The Coronavirus, Aid Relief, and Economic Security (CARES) Act allows for temporary changes to child care authorizations for Child Care Subsidy eligible families. The following temporary change will be in effect September 1, 2020 through December 31, 2020:

Currently, during the school year, school age children may be authorized up to 5 fulltime day units of care, to allow for typical days school would not be in session and part or half time day units of care as needed, based on the parent’s need for care.

The temporary change allows school age children to be authorized up to 23 fulltime day units of care, for children not attending school in person. Children who will be attending child care during the school day while parents are participating in a valid need may be authorized for full time day units based on the parent’s valid need.

School age children authorized for half and part time daytime units of care recently had the authorization changed to reflect full time day units for the same number of units. The authorizations will be effective September 1, 2020 through the eligibility period or until December 31, 2020, whichever date is later. Authorizations that are in effect after December 31, 2020, will reflect the original authorization based on the actual verified need.

Benefit Program Technicians (Eligibility Specialists) will authorize new child care participants for full time day units for the number of day units needed, based on the number of days in care, not the number of hours in care. This temporary benefit is in effective until December 31, 2020. The authorizations for the full time day units for the school age children will end December 31, 2020 and a new authorization block or blocks must be entered based on the actual verified need. All new authorizations must be authorized for the entire 12 month eligibility period.

 

NECESSARY ACTION

    1. Review this memorandum with all Children’s Division and Family Support Division staff.
    2. Review revised Child Care Subsidy sections as indicated below.
    3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

Program Manager

Marianne A Dawson

573-751-6793

Marianne.A.Dawson@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

OEC20-04 EXTENTSION OF TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

 

FROM:                      DAVID WOOD, DIRECTOR CHILDREN’S DIVISION

                                  KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

 

SUBJECT:                EXTENSION OF TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

 

The Coronavirus Aid, Relief, and Economic Security (CARES) Act Child Care Plan allows for temporary changes in eligibility for Child Care Subsidy. Eligibility for the temporary changes that were effective May 1, 2020, has been extended.

Families were eligible to receive a temporary Child Care Subsidy benefit for 90 days of job search. The benefit was available for application through August 31, 2020. DSS is pleased to announce the application for a temporary Child Care Subsidy benefit for families that are unemployed is available through September 30, 2020. Families that apply and qualify would receive 90 days of work search, as long as they apply by September 30, 2020. Families must indicate on their application that they are unemployed due to Covid-19 and must agree that they are continuing to search for employment.

In FAMIS, the Child Care Need (FMAC/CCNEED) screen requires each parent in the eligibility unit to have the COVID-19 Job Search (CJS) code entered as the reason for need. Client statement will be accepted as verification.

Families are also eligible to receive Transitional Child Care (TCC) without first being eligible for traditional child care. Previously, a family applying for Child Care Subsidy as a new applicant between May 1, 2020 and August 31, 2020, could be eligible for TCC when their adjusted gross income was between 139% and 215% of the Federal Poverty Level (FPL). This temporary benefit has now been extended to be available to families May 1, 2020 through October 31, 2020. Families receiving this temporary benefit will need to reapply for Child Care Subsidy prior to November 1, 2020, to be considered for eligibility after the temporary benefit expires October 31, 2020

 

NECESSARY ACTION

    1. Review this memorandum with all Children’s Division and Family Support Division staff.
    2. 2.Review revised Child Care Subsidy sections as indicated below.
    3. All questions should be cleared through normal supervisory channels and directed to:

 

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

Program Manager

Marianne A Dawson

573-751-6793

Marianne.A.Dawson@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

FORMS AND INSTRUCTIONSN/A

REFERENCE DOCUMENTS AND RESOURCES 

RELATED STATUTE

N/A

 

 

 

 

OEC20-02 TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

FROM:  REGINALD MCELHANNON, DIRECTOR CHILDREN’S DIVISION
                 KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

SUBJECT:  TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

The Coronavirus Aid, Relief, and Economic Security (CARES) Act Child Care Plan allows for temporary changes in eligibility for Child Care Subsidy.  Effective May 1, 2020, the following temporary changes will be in effect:

Low-income Missouri families who are unemployed due to COVID-19 are eligible to receive a temporary Child Care Subsidy benefit for 90 days of job search.  The benefit is available for application through August 31, 2020.  Families that apply must indicate they are unemployed due to COVID-19 and must agree that they are searching for work.  These criteria will be verified by client statement and will be documented in FAMIS notes.

In FAMIS, the Child Care Need (FMAC/CCNEED) screen requires each parent in the eligibility unit to have the COVID-19 Job Search (CJS) code entered as the reason for need.  Client statement will be accepted as verification.

Effective May 1, 2020, parents who have a valid need for care, meet all other eligibility requirements, and have an income from 139% to 215% of the federal poverty level (FPL) will be eligible for transitional child care until August 31, 2020, without the requirement of having a current active Child Care Subsidy case.

Households who applied and were denied during May due to invalid need or excessive income will be re-evaluated for eligibility.

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:
PDS/MAS II Contact

Sharon Barsby
573-751-2037
Sharon.Barsby@dss.mo.gov

Program Manager

Marianne A Dawson
573-751-6793
Marianne.A.Dawson@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES
RELATED STATUTE

N/A

IM-46 COVID-19 PANDEMIC SNAP REPLACEMENT BENEFIT POLICY

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  COVID-19 PANDEMIC SNAP REPLACEMENT BENEFIT POLICY

DISCUSSION:

The purpose of this memo is to inform staff how to replace COVID-19 Pandemic SNAP benefits due ­­­­­to­­­­­ a household misfortune. COVID-19 P-SNAP benefit have been issued statewide. Most households have received additional benefits taking them to the maximum for their household size. FAMIS limits replacements to one month’s normal allotment of benefits

The additional P-SNAP benefits are also eligible for replacement due to household misfortune. To issue replacement benefits in addition to the normal monthly allotment, it will be necessary to issue a separate issuance. FAMIS only allows one replacement issuance per day, the additional P-SNAP replacement­ must be issued the following day.

NOTE: In some cases, it may take more than two issuances due to the normal monthly allotment and amount of replacement request.

For example, client normally receives $90 and received an additional $104 P-SNAP benefit (displaying as DSU) bringing them to the maximum of $194. There was a power outage destroying $194 worth of food purchased with benefits. Client completes a Request for Replacement for $194. Issuing the replacements will require a replacement issuance of the $90, the usual issuance, and the next day issue another $90, then the next day issue the remaining $14 to replace the lost $194.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

KE/cs