IM-30 COVID-19 TEMPORARY UPDATES TO THE TEMPORARY ASSISTANCE (TA) PROGRAM

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  COVID-19 TEMPORARY UPDATES TO THE TEMPORARY ASSISTANCE (TA) PROGRAM             

DISCUSSION:

On March 13, 2020, a national health emergency was declared in response to COVID-19. Due to this emergency, the Family Support Division (FSD) recognizes that some Temporary Assistance (TA) eligibility factors may be difficult to satisfy due to unavailability or other hardships. Below are three (3) temporary policy updates being implemented to assist TA applicant/participants.

45 Month Lifetime Limit Extension

FSD is extending TA benefits to Forty Eight (48) months through Hardship Extensions. Any participant that is due to close for meeting the Forty Five (45) month Lifetime Limit and do not qualify for any exemptions during the months of March, April and May 2020 will receive the Hardship Extension.

Hardship Extensions will be completed through system updates for all currently active participants that have reached or will reach their 45-month lifetime limit in the months of March, April, and May 2020. The COMPACT screen will be updated to show these participants as J-“Hardship extension referred to MWA” in the “Work Req Ind” field and 25-“Family Crisis” in the “Extension Rsn” field. These will have a re-evaluation date of 05/15/20.

FSD staff processing TA applications received March 1 – May 31, 2020 will follow normal procedures when a client may be eligible for this hardship extension with the exception of the temporary changes below due to the COVID019 crisis:

  • FSD staff will enter a re-evaluation date of 3 days following the date the case is taken through CONFLOWS. (Refer to the CRG under Lifetime Limit for current process).
  • When completing the IM-2EH for this hardship extension you will mark Family Crisis and enter in the explanation: COVID19, client has reached their 45-month lifetime limit.
  • All requests for an extension will continue to be sent to the TA/CC processing center at GROUP E, FSD.  Only those who are currently responsible for determining extension eligibility will enter the information on the COMPACT screen regarding the COVID 19 extension and will enter a comment about the action using COVID19 in the title for the comment.
  • The codes being used are J-“Hardship extension referred to MWA” in the “Work Req Ind” field and 25-“Family Crisis” in the “extension rsn” field on the COMPACT screen. These hardship extensions are for the months of March, April and May 2020.

This update will be re-evaluated at the end of May.

Drug Testing and Drug Treatment Referrals

FSD is suspending all mandatory drug testing and treatment referrals. FSD staff will not change any process in entering an application in the Family Assistance Management Information System (FAMIS) based on the clients’ answers to the drug test screening question and the waiver for drug treatment in lieu of a drug test question.

FSD staff will continue to follow TA Policy, 0240.000.00 Temporary Assistance Drug Test Requirements. Participants that are mandatory for drug testing or treatment will still be referred after the COVID-19 Health Emergency is over.

Participants that received the following disqualifications with a violation date of 03/01/20 were end dated with code of SNI – “Sanction Not Imposed”.

DNS – DID NOT SHOW UP FOR DRUG TEST

6NS – DID NOT SHOW-UP FOR DRUG TEST-6 MOS

TRP – FAILURE TO PARTICIPATE IN MANDATORY TREATMENT

These participants will be re-referred to start the process over once the COVID-19 crisis is over.

This update will be re-evaluated at the end of May.

MWA Work Requirements

FSD is suspending MWA work requirements for TA participants for 90 days. In addition, the completion of the TA Orientation and Personal Responsibility Plan (PRP) is waived for the length of time in which the work requirement is suspended.

  • Any actions to reduce benefits or close for WR5 or WRF sanctions will be put on hold during the suspension.
  • FSD referrals will continue to be sent and MWA contractors will still attempt to engage the participants.
  • There will be a temporary change in the initial contact appointment letter sent by the MWA contractors to offer services during the COVID-19 crisis but not require their immediate participation. The goal in taking this action is that we will be able to continue to provide supportive services to those participants who are able to engage in work activities while ensuring that those participants who are not able to actively engage encounter no negative effects during this time.
  • FSD staff should continue their usual coding for recipients on the COMPACT screen with the exception of the Orientation/PRP field. A new code CD- “Waived Due to COVID-19” has been added to this field in order to waive the TA Orientation and PRP at this time.

Those cases that are for WRF sanctioned applicants should continue to be referred. There are no changes for FSD Staff in FAMIS. The MWA contractors will implement a process that will ensure sanctioned applicant cases are not rejected due to not completing the needed hours.

ITSD will be prohibiting any work requirement case sanctions (codes WR5 or WRF) from being activated in FAMIS during the specified time period. FSD staff are instructed to not act to end or delete any of these sanctions in FAMIS at this time.

The work requirement will be re-evaluated at the end of May.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.
  • Follow above instructions starting immediately.

KE/hrp/ph/ejf/jp

OEC20-01 EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

FROM:  REGINALD MCELHANNON, DIRECTOR CHILDREN’S DIVISION
                  KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION
SUBJECT:  EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

On March 13, 2020 a national health emergency was declared in response to COVID-19.  As a result, Child Care Subsidy benefits will be extended for all households required to re-certify during April, May and June of 2020.   This extension will allow temporary changes to the Child Care Subsidy program that will help keep Missourians safe and healthy without fear of losing Child Care Subsidy benefits during this crisis.

To prevent Child Care subsidy from ending during the COVID-19 health crisis, a 3 month extension will be added to the current 12 month certification period for the months of April, May and June 2020.

Extension are as follows; cases that would have expired on:

04/1/2020 are extended through 06/30/2020,

05/1/2020 are extended through 07/31/2020, and

06/1/2020 are extended through08/31/2020.

Example: The Smith family is due to recertify for Child Care benefits in April 2020.  The eligibility system will case information for the current 12 month eligibility period and extend the certification through 06/30/2020.  The Smith family will continue to receive the same amount of Child Care Subsidy with no benefit interruptions.

NECESSARY ACTION

1. Review this memorandum with all Children’s Division and Family Support Division staff.
2. Review revised Child Care Subsidy sections as indicated below.
3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II CONTACT
Sharon Barsby
573-751-2037
Sharon.Barsby@dss.mo.gov
PROGRAM MANAGER
Marianne A Dawson
573-751-6793
Marianne.A.Dawson@dss.mo.gov
 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

RELATED STATUTE

N/A

IM-04 UPDATE TO THE INCOME MAINTENANCE (IM) MANUAL FAX POLICY

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  UPDATE TO THE INCOME MAINTENANCE (IM) MANUAL FAX POLICY  

MANUAL REVISION #04

0107.010.10

 

DISCUSSION:

The General Information section of the IM Manual has been updated.  Section 0107.010.10 Fax Policy has been updated to include the policy on Safeguarding Federal Tax Information (FTI).  This policy is effective immediately.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

KE/sh/rw

IM-162 CLARIFICATION OF VETERANS’ BENEFIT INCOME AND UPDATE OF AGENT ORANGE SETTLEMENT FUND PAYMENTS FOR ALL PROGRAMS

FROM:  REGINALD McELHANNON, INTERIM DIRECTOR

SUBJECT:  CLARIFICATION OF VETERANS’ BENEFIT INCOME AND UPDATE OF AGENT ORANGE SETTLEMENT FUND PAYMENTS FOR ALL PROGRAMS

MANUAL REVISION #116
1600.010.15.15
1025.015.15
0410.015.10
0805.015.30
0805.015.10
0610.010.00
1805.030.20.10
1110.020.30
1115.015.85
2010.045.10.05
0210.015.35.40
0210.015.05

 

DISCUSSION:

The purpose of this memorandum is to inform staff of updates to Veterans’ Benefits and Agent Orange Settlement Fund income in manual sections for the Temporary Assistance, MO HealthNet, Food Stamps, and Child Care programs. 

The funding for this settlement fund was created as a result of a class action lawsuit, Re: Agent Orange product liability litigation, M.D.L. No. 381 (E.D.N.Y).

The Agent Orange Settlement Fund closed in 1997. This unearned income source is no longer valid.

Updates have been made to explain benefits paid by the Veterans Administration (VA) to veterans with service-related disabilities include payments for disabilities due to exposure to Agent Orange.

Refer to the chart below to review specific manual sections updated as a result of these changes.

Program Policy # Update
Temporary Assistance 0210.015.05
  • Update – Agent Orange Aetna (AO no longer valid, fund closed in 1997).
  • Update – Agent Orange Veteran’s Benefits (AV no longer valid, use code VA for any Agent Orange related VA disability benefits).
  • Update – Veteran’s Benefits to show income code of (VA) also includes service related disabilities due to exposure to Agent Orange.
Temporary Assistance 0210.015.35.40
  • Update – Agent Orange Settlement Fund payments or payments received from any other fund established pursuant to the settlement in the Agent Orange product liability litigation. (Income no longer valid, fund closed 1997).
Food Stamps 1115.015.85
  • Update – Income Source code for VA benefits issued by the Department of Veterans Affairs related to exposure to Agent Orange.
Food Stamps 1110.020.30
  • Remove- Reference to Agent Orange Settlement Benefits.
Child Care 2010.045.10.05
  • Remove – Reference to Agent Orange as an excluded benefit.
MAGI 1805.030.20.10
  • Update – Clarification to #9, All Veterans Benefits, to include disabilities due to exposure to Agent Orange.
  • Update – Added clarification to #27, Agent Orange Aetna.  This settlement fund was closed in 1997.
MHABD 0805.015.10
0805.15.30
  • Update – Fund was closed in 1997.
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.
SAB 0410.015.10
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.
SNC 0610.010.00
  • Update – Fund was closed in 1997

 

December 1973 1025.015.15
  • Update-Fund was closed in 1997.
Gateway to Better Health 1600.010.15.15
  • Update – Fund was closed in 1997
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.

Required Action:

Due to these updates, the Unearned Income (UI) sources of Agent Orange AETNA (AO) and Agent Orange Veteran’s Benefits (AV) are no longer valid. Until changes are made in FAMIS, discontinue using income types AV and AO in FAMIS.  Use income type VA for all disability payments issued by the Veterans Administration to disabled veterans. In MEDES, discontinue using income types Agent Orange Aetna and Agent Orange Veterans Benefits.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

RM/ers/plh/ja/jl

IM-154 PERSONAL FUNERAL TRUST ACCOUNTS AS A RESOURCE FOR THE MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) PROGRAM 

FROM:  REGINALD E. McELHANNON, INTERIM DIRECTOR

SUBJECT:  PERSONAL FUNERAL TRUST ACCOUNTS AS A RESOURCE FOR THE MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) PROGRAM                       

MANUAL REVISION #112

1030.020.00

1030.020.10

1030.020.10.15

1030.020.10.20

1030.020.20                               

 

DISCUSSION:

The purpose of this memorandum is to introduce Personal Funeral Trust (PFT) accounts as a resource for the MHABD program.

Missouri Law allows individuals to set up a PFT to pay for their future burial expenses.  These funds do not have to be connected to a specific funeral service provider, but are restricted to be used for burial or funeral expenses.

Funds up to $9999.99 in an irrevocable PFT account are not a countable resource.  Standard trust rules will apply for the amount of the trust above $9999.99. 

Note:  All trusts, including Personal Funeral Trusts, must be sent to the Program and Policy unit for an interpretation of policy.

Personal Funeral Trust accounts are entered into the eligibility system using the resource codes for Pre-need Burial Contracts so that the CSV exemption can be applied.  Please use the following codes on the SELFRES screen:

  • Class Code – Prepaid Burial (LP) and Type Code- Prepaid Burial (PB).
  • Detailed comments, including the clearance number, are essential to support the case decision.

The PFT account balance must be attested to or verified each year as part of the annual review process.  Please refer to MHABD manual section 1030.000.00 Available Resources (OAA and PTD) for information regarding when participant’s attestation is acceptable during the annual review process. 

 

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

RM/rr

 

 

 

 

 

 

 

 

 

IM-024 Introduction of the MAGI Prior Quarter Request for Information Form (IM-31A PQ MAGI)

2018 Memorandums

DEPARTMENT OF SOCIAL SERVICES
FAMILY SUPPORT DIVISION
PO BOX 2320
JEFFERSON CITY, MISSOURI

IM-#024, 03/05/2018

MEMORANDUM

TO:                  ALL FAMILY SUPPORT DIVISION OFFICES
FROM:           PATRICK LUEBBERING, DIRECTOR
SUBJECT:     INTRODUCTION OF THE MAGI PRIOR QUARTER REQUEST FOR INFORMATION FORM (IM-31A PQ MAGI)
FORM REVISION #4

DISCUSSION:

This memorandum is to notify staff of the addition of the IM-31A PQ MAGI Prior Quarter Request for Information form to the IM Forms Manual. This form should be used to request prior quarter information that is not captured on the current IM-1SSL application.

Staff will need to indicate the calendar prior quarter months for which information is being requested:

EXAMPLE: 3 months ago = May 2017, 2 months ago = June 2017, 1 month ago = July 2017.

Because eligibility determinations for each prior quarter month are completed individually for each person, staff will need to fill in the names of participants who indicated a need for prior quarter coverage on the IM-1SSL.

The IM-31A PQ MAGI form is available in the Forms Manual.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

PL/kp