Newborn crisis assessment (“A” referrals), shall be destroyed five (5) years from the closing date, unless a Family Centered Service (FCS) case was open at the time of the referral or subsequent to the referral within the retention time period. In the above situations, the information should be placed in the case management record and retained based on policy which applies to the case management record.
Mandated reporter referrals (M-referrals), non-caretaker referrals (N-referrals) and preventive service referrals (P-referrals) should be destroyed five (5) years from the closing date, unless a FCS case was open at the time of the referral or subsequent to the referral within the retention time period. In the above situations, the information should be placed in the case management record and retained based on policy which applies to the case management record.
Fatality referrals (F-referrals) should be retained indefinitely.