MANUAL REVISION # 21
              IMNL 0265.005.00, 0280.005.00, 0280.010.00, 0280.015.00,
              280.020.00,  0280.020.01.10, 0280.020.03 through 0280.020.01.19
              0285.005.15 and APPENDIX J and
Memorandum IM-# 99, dated June 27,  2000, describes changes made to the Work Activity Components with the incorporation of the education and vocation components.  Attached are revised pages of the Temporary Assistance policy manual that reflect these changes.  This memorandum will also give a brief description of all current work activity components.  Refer to the Temporary Assistance Manual, Section 0280.020.01.05, for component time limits and detailed information about each component.

The following components have been incorporated into 04 - Vocational Education & Training and removed from the policy manual.

03 - Post-Secondary Education
09 - Self-Initiated Post-Secondary Education
10 - Self-Initiated Job Skills Training (Vocational or Technical)

The following components have been incorporated into 18 - Education Related to Employment with new component codes.

Component                                              From      To 
ABE/High School Equiv./Remedial            18        18A
ESL (English as a Second Language)      17        18B
Junior High (Grades 7 through 8)              20        18C
High School (Grades 9 through 12)          16        18D

Component 14 - Job Readiness Activities-Other, and component 15 - Job Search-Other, have been incorporated in 05 for all  Job Readiness Activities and component 07 for all  Job Search Activities.

Component 20 has been renamed Refugee/Resettlement Agencies.

All the remaining components have the same title, number and description.  A card stock supply of the revised code sheet will be provided to county offices in a separate mailing. 

01 - Assessment and Self Sufficiency Planning OR
      (Contracted Case Management Provider or WtW Referral)

An individual is put in this Assessment component while determining their work readiness.  Elements of the assessment process are education, work skills, interests, career goals, and life circumstances or barriers to participation in training and/or work activities.  This is the time to give the individual referrals to partnering agencies for education evaluation or to address other needs.  At this time the Family Self Sufficiency Pact (IM-300) and the Child Development Plan can be developed.
Determine at this time what case management provider (DFS, Contracted, or WtW) is appropriate for the individual.

02 - GED Test

This component is used to track individuals who pass the GED test.  Open this component the day the GED results are received.  The start date is the date the GED was taken, and the end date is the day after the test was taken.

04 - Vocational Education & Training

Use this component when an individual enters a program of education and/or training that will enable them to obtain employment.  The program can be offered through colleges, universities, community colleges or another entity offering a course of study that leads toward a degree, certificate or license. 

05 - Job Readiness Activities

Place individuals in this component when referred to the Division of Workforce Development or other partnering agencies that offer job preparation sessions prior to entering job search.

Participants may be in Job Readiness and/or Job Search activities for up to six weeks in a fiscal year, only four of which may be consecutive.  Job Readiness and Job Search (Components 05 and 07) are limited to a combined total of six weeks, rather than six weeks each.

06 - Direct Job Placement (FDJP Program Code Only)

This component is used for Food Stamp applicant/recipients only.

07 - Job Search

Refer for this component when the individual is ready to actually search for employment.  Use when a referral is made to Division of Workforce Development or any other  partnering agency that assists with job search.  The monitoring of weekly Job Search activity for all Temporary Assistance referrals will be the responsibility of the referring case manager.  Contacts at least weekly with  individuals participating in this activity are encouraged because of the limited allowable weeks per fiscal year for Job Search.

Participants may be in Job Readiness and/or Job Search activities for up to six weeks in a fiscal year, only four of which may be consecutive.  Job Readiness and Job Search (Components 05 and 07) are limited to a combined total of six weeks, rather than six weeks each.

NOTE:  Participation in Job Readiness and/or Job Search activities while the application is pending will not count against the allowable six (6) weeks of  Job Search and/or Job Readiness Activities per fiscal year.  However, once the individual begins receiving Temporary Assistance, additional Job Readiness and/or Job Search activities will be considered in the yearly time frame.

08 - On-the-Job Training (OJT)

OJT occurs when the participant is hired by a public or private employer and receives hands-on training at the employer s place of business.  Refer participants to OJT training programs provided by the local Workforce Investment Boards (WIB) or other approved providers.

NOTE:  When a participant is placed in OJT, access the Employment Data screen through JCAT, and record the employment information.

11 - Conciliation

Use this component when an individual is not complying with their work activities that are detailed in their Self-Sufficiency Plan.  This is a time to explore if there are any barriers that keep the individual from participating and what the case manager can do to assist or help change the strategy of the Self-Sufficiency Plan.  A face-to-face contact must be made by the case manager during this time before a sanction can be imposed.

12 - Community (CWEP)/Alternative (AWEP) Work Experience
A CWEP provides a recipient work experience and training to assist them to move promptly into regular public or private employment normally in fields such as health, social service, environmental protection, education, urban and rural development and redevelopment, recreation, public facilities, public safety, and child care.

An AWEP site also provides work experience and training to assist an individual to move into regular employment such as accounting firms, garages, beauty and barber shops and department stores.

13- Unsubsidized Paid Employment/Paid Work Experience (WtW)

Use this component to track hours of unsubsidized employment when the recipient is still receiving Temporary Assistance.  The start date of the component is the first date of employment or the date the Self-Sufficiency Pact (IM-300) is signed, if the individual is already employed.

18 - Education Related to Employment

This is an educational program provided to someone who does not possess basic literacy skills, whether or not they have obtained a high school diploma or equivalent.  This component is divided into sub-components so tracking can be done for each population served.

The sub-components are to be put in as component 18 with a subtitle of A,B,C, or D in the column labeled W/S Type on the Jcat Screen.

     18 A - ABE/High School Equivalent/Remedial

          Adult Basic Education  (ABE) Program is designed to prepare individuals for GED certificates.  Include in this component educational activities for those participants who have not earned a high school diploma (or its equivalent).  Unless the long term employment goal does not require a high school diploma.

    18 B - ESL (English as a Second Language)

          The English as a Second Language (ESL) component is designed for individuals who are not sufficiently competent to understand, speak,  read, or write the English language to allow employment consistent with there employment goals.

     18 C - Junior High - Grades 7 through 8

          Use the Junior High - Grades 7-8 component for teens who are under age 16.  Use this component for the school-based case manager demonstration project TEAM.

    18 D - High School - Grades 9 through 12

          Require all teen parent participants who are under age 18 and who have not completed a high school education or the equivalent to attend a high school full-time or education designed to prepare a person for a high school equivalency degree.

     Teen parents who have a child under the age of 12 months are NOT exempt.

19 - State Defined Work Activity

In situations where an individual has severe or multiple barriers to employment, engaging in work activities is not a reasonable option.

Excluded individuals that have been unable to participate in a work activity for 24 months will be placed into this component.  This component is used only when a participant has been assessed to possess one or more barriers to employment to such a degree that participation in regular work activities is not possible.  Refer to the Temporary Assistance Manual for examples of  approved state activities.  (Section 028020.19 in the IM Temporary Assistance Manual) 

20 - Refugee/Resettlement Agencies

All refugees receiving Temporary Assistance can use this component.  All two parent refugee households receiving Temporary Assistance cases must  be in this component.  Case Managers can choose to use this component for single parents if it is beneficial for the participant to utilize the Resettlement Agency in their area.

21 - Wage Supplementation

Wage Supplementation is an allowable work activity for job ready individuals.  When an individual receiving Temporary Assistance participates in Wage Supplementation, the household's Temporary Assistance benefits are diverted to a contracted employer as an employment subsidy.

     21 A - 21st Century (Jackson County)

         Use this component only for individuals involved in the 21st Century Pilot Program in Kansas City.

     21 D - Statewide

          Use this component for individuals participating in the twelve (12) month Wage Supplementation Program.

99 -  Job Entry

A participant enters this component when the Temporary Assistance case closes due to employment and a cash grant is no longer received.

It is important to have the participant in the correct component activity to track their progress and to track time frames allotted for each component.  The component activity matches the Self- Sufficiency Plan that is designed by the Self- Sufficiency Case Manager and the Temporary Assistance Recipient to obtain self-sufficiency.

  • Review this memorandum with appropriate staff;

  • Begin using the new Work Activity components July 1, 2000.

  • File Appendix J and Appendix K in the Temporary Assistance Manual and the Self Sufficiency Case Manager Reference Guide.

  • File attached Manual Revisions in the appropriate section of the Temporary Assistance Manual.
  • DC/DB
    Distribution #6
    Attachments not available on-line, hard copy only.

    [ Memorandum Table of Contents ]