IM-157 10/24/00 FOOD STAMP MANUAL ON INTRANET
|FOOD STAMP MANUAL ON INTRANET|
|Effective 10/23/2000, the following manual
and policy memorandums will be placed on the Department of Social Services
Links within the manual sections and the memorandums that revised the manual provide easy access to pertinent information regarding a subject. A new search feature makes it easier to find specific information.
This memorandum provides definitions and detailed information on accessing the Intranet and navigating in the Food Stamp Manual. Sample pictures of screens are included on the hard copy of the memorandum to aid in identifying some of the objects referenced in this memorandum. An attached quick reference guide on card stock provides a glossary and a flow chart outlining the basics of accessing and navigating the Intranet and the Food Stamp Manual.
ACCESSING THE INTRANET FOOD STAMP MANUAL
Accessing the Intranet was addressed in Memorandum IM-#74 DSS INTRANET: FAMIS USER GUIDE dated May 5, 2000. It is strongly recommended that all staff using the Intranet review IM-#74.
In the Lotus Smart Center at the top of
your desktop, click on the Communications drawer. Click on the Intranet
tab, then double click on the icon named Browser. The
Department of Social Services Intranet home page should appear automatically
in the browser window. If this is not the case, check with your Remote
Site Coordinator or the FAMIS Help Desk.
Click on the link for IM Policy on the DFS web page. The Income Maintenance Manual page appears. The Navigation box, near the top of the page, contains buttons leading to memorandums and various areas of the manual. This box also has a button for the Search function, which will be discussed later in this memorandum. Clicking on a button that is not active will bring up a screen that says "This section is "under construction."" Click the Back button on the toolbar to go back one screen; you can retrace your steps all the way back to the screen that came up when you opened the browser. Click the Home button on the toolbar to go directly to the DSS Intranet home page.
Click on the "Food Stamps" button to go to the Food Stamp Manual Table of Contents. The button will be highlighted as you move the cursor over the text "Food Stamps." Occasionally the cursor does not change to a hand as you pass over a button. You can click on the button regardless and the link will work correctly.
NAVIGATING THE FOOD STAMP MANUAL
You will notice that every section of the
table of contents is a link. You may click on either the reference
number or the text to go to the desired section. When you click on
a link, a red stoplight on the toolbar is highlighted (See Figure 1 attached
to the hard copy memo). This indicates that information is loading,
and may last for several seconds. DO NOT CLICK ON ANOTHER LINK UNTIL
THE STOPLIGHT IS SHADED ("GOES OUT"). When the page appears, you
may see a link to the last memorandum that impacted this particular section.
You may also see links to other sections of the manual. At the bottom
of each page, there is a link to the Food Stamp Table of Contents, a link
to the previous section of the manual, and a link to the next section.
(See Figure 2 attached to the hard copy memo)
This process is similar to the process of accessing the Food Stamp Manual. Click the "Memos" button in the navigation box near the top of the screen. You can click on this button from any manual or memorandum page that displays the navigation box. The button will be highlighted as you move the cursor over it. The Memorandum Table of Contents will appear. Click the year you want to search or use the scroll bar to move down the list of memorandums until you find the one for which you are searching. Click the selected memorandum to go to that page. NOTE: Memorandums that are listed in the Table of Contents but not underlined are not yet available on-line. Memorandums that include manual changes have links to the section of the manual that is impacted. At the bottom of the memorandum, there is a link to the Memorandum Table of Contents.
The process for issuing hard copies of memorandums will not change.
SEARCHING THE MANUAL AND MEMORANDUMS
The Search capability allows you to narrow your search for specific information within the Income Maintenance Manual. The following instructions apply ONLY to searches initiated from within the manual section. Searching from other areas of the Intranet may give different results. Click the "Search" button in the Income Maintenance Manual navigation box. The button will change in size and color as you move the cursor over it. A new window will appear when the Search button is clicked. You may wish to click the middle button at the top right corner of the browser window to maximize the screen. Your original screen will still be open. NOTE: Do NOT use the Search button on the toolbar at the top of the screen. This button is not functional on computers without Internet access, such as FAMIS computers.
The search screen currently has two check
boxes, labeled "Food Stamps" and "Memos" (See Figure 3 attached to the
hard copy memo). Click on one or both of these boxes to narrow your
search to the selected area(s) of the Intranet. Do not leave both
boxes blank as this will provide unpredictable search results. After
selecting which section you want to search, click on the long white box
(the dialog box). Type some key words or phrases using lower case
only and click on the "Search" button below the dialog box. This
will take you to the search results screen, which displays a list of links
and brief summaries of what the links lead to. You may need to scroll
down the screen to view the links. Click on a link to go directly
to that section. (See Figure 3 attached to the hard copy memo)
The more words provided for the search,
the more results you will get. The search engine ranks the results
so the closest matches appear first in the list. For example, searching
on categorical eligibility in the Food Stamp
Placing phrases in quotation marks narrows the search to look only for those words next to each other. For example, searching "categorical eligibility" in the Food Stamp Manual returns 11 results, instead of the 73 results of the search in the previous example.
Searching for terms in lower case letters will match words in any letter case. Using other letter case combinations results in an exact case match. For example, searching the Memos section for alien returns nine results, searching for "Alien" returns six results, and searching for "ALIEN" returns only two results.
SEARCH WITHIN A PAGE
Clicking on a link will take you to the top of the page with the information you are seeking. Once you are on this page, you can search within it rather than scrolling through the page looking for the information you desire. The instructions for searching within a page are found in Memorandum IM-#74.
PRINTING A PAGE
Printing from the manual or memorandums screens is a two step process. First, click on any empty area within the body of the page, below the navigation toolbar (see figure 1 on hard copy). The cursor will not change when you click, but this makes the body "active" for the print function. Now click the Print button on the toolbar. This will print the entire section you are viewing, not just the part that is visible on your screen. This may be many pages in length.
When possible, you may wish to do print
preview first to ensure you are actually printing what you want.
Click on the File menu on the browser menu bar near the top of the screen.
Click on "Print Preview." When you are
Attachments not available on-line