M E M O R A N D U M

IM-63  04/07/00  Forms Man Rev #10 Form IM-31c & Instuctions


SUBJECT:
FORM IM-31C, INSTRUCTIONS FOR MAKING YOUR FOOD STAMP APPLICATION
   FORMS MANUAL REVISION #10:
   FORM IM-31C AND INSTRUCTIONS
 
DISCUSSION:
Form IM-31C is revised to eliminate information which is already included on the revised IM-31B form.  The information regarding forms that may be enclosed with the application is also revised.

Beginning in April, the revised IM-31C will be included with the FS-1 when the automated Notice of Expiration (NOE) is sent.  Include the following forms when mailing a food stamp application from the county office:

  • FS-1  (08/99) Application For Food Stamp Benefits
  • IM-31A (07/94) Optional
  • IM-31B (09/99) Food Stamp Application Information
  • IM-31C (02/00) Instructions For Making Your Food Stamp Application
  • IM-4  (10/99) Food Stamp pamphlet
We are currently revising the IM-3 form. The IM-3 is not included with the automated NOEs. It is not necessary to send the IM-3 with food stamp applications mailed from the county office. Staff can send the IM-3 when the application is approved. When the IM-3 is sent with the IM-112, keep a copy for the case record and note on the file copy that the form was mailed and the date it was mailed.  Staff will be notified when the IM-3 revision is completed. If an IM-3 is mailed with a food stamp application from the county office, DO NOT delay processing the application pending receipt of a signed IM-3.

The file copy of the IM-31C may be destroyed when the application is received in the county office.

The IM-31C is being formatted for online use.  Staff will be notified when the online version becomes available.

Use normal procedures to order the revised IM-31C (02/00) from the warehouse.  Upon receipt of the revised IM-31C (02/00), destroy/recycle the IM-31C forms with the revision date of 09/98 or earlier.
 
NECESSARY ACTION:
  • Review this memorandum with all appropriate staff.

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  • Provide a copy of the IM-3 to the household either at application or when the IM-112, Notice of Eligibility, Denial or Pending Status is sent.

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  • Destroy/recycle 09/98 or earlier versions of the IM-31C.

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  • File the IM-31C, with the revision date of 02/00, and instructions in the IM Forms Manual.
    • BJK
    Attachments
    Distribution #3
    (Form not available online, hard copy only)
    [ Memorandum Table of Contents ]