IM-39 2/27/01 FAMILY CARE SAFETY REGISTRY
|FAMILY CARE SAFETY REGISTRY|
|The Family Care Safety Registry, which
is administered by the Department of Health, opened January 01, 2001.
This Registry is the automated access to background screening of child
care and elder care workers as mandated by HB 490/308. The intent
of this combined legislation is to offer a 'clearinghouse' service for
families and employers to check the background of a prospective employee
or current employee as a child care or elder care worker. The purpose
of this check is to help ensure that only persons with appropriate background
history work as caregivers.
Missouri law requires all DFS subsidy providers to register with the Family Care Safety Registry. Providers who do not register will be considered guilty of a misdemeanor offense. Although all DFS subsidy providers are required to comply with the Family Care Safety Registry process, it does not meet the statutory requirements for background screening of DFS registered providers.
Until the Family Care Safety Registry is modified to include all DFS registered provider requirements; we will continue our current background screening process for certain registered providers and their adult household members in addition to the Family Care Safety Registry requirements.
WHAT IS THE FAMILY CARE SAFETY REGISTRY SCREENING PROCESS?
The Family Care Safety Registry contains names of caregivers or potential caregivers that submit their completed application form, copy of their Social Security card, and a five dollar ($5.00) processing fee to the Department of Health. The caregiver applies for registration and pays the processing fee to the Family Care Safety Registry only one time. Once the provider is registered with the Family Care Safety Registry, anyone calling for information on a provider receives current background status.
Any prospective employer or DFS representative may call the toll-free Family Care Safety Registry number to request background information on a caregiver. The caller is required to give specific identifying personal data about the provider to the Registry staff such as the provider's name, Social Security number, and date of birth.
Employers and child care providers may call the registry directly, at 573-526-1974, with questions about the registration process.
WHO MUST COMPLY WITH THE FAMILY CARE SAFETY REGISTRY?
This legislation affects every individual caring for children or the elderly in a paid capacity. This includes employees of any licensed or license-exempt child care setting, self-employed owners/operators, directors, administrative staff, support staff, secretarial, clerical, assistant and emergency assistant, head or lead teacher, teachers, teacher's aides, cook, housekeeping, maintenance, transportation, consultants, and private pay workers such as teachers, therapists, visiting nurses, and temporary employees. Anyone caring for children failing to register with the Family Care Safety Registry is considered guilty of a misdemeanor.
Instruct providers that their household members must complete the Family Care Safety Registry application form as they do the background screening form. The Family Care Safety Registry considers household members as " voluntary registrants," who must also supply a copy of their Social Security card and the five dollar ($5.00) processing fee.
County staff must include hard copy documents
for the Family Care Safety Registry with their local registration packets
The DSS warehouse received a supply of Family Care Safety Registry application forms and brochures from the Department of Health. Initial distributions of these documents have been ordered for each DFS office.
Until your supply is available, you may download the attachments to this memorandum to make them available to new providers or renewing providers needing additional forms.
HOW DOES THE IMPLEMENTATION OF THE FAMILY CARE SAFETY REGISTRY AFFECT THE CURRENT BACKGROUND SCREENING PROCESS FOR CERTAIN PROVIDERS?
Until the Family Care Safety Registry screening process is modified to meet all the DFS registered provider requirements, the Division of Family Services will continue to require background screenings on certain providers as outlined in Memorandum IM 117, dated August 27, 1999.
This process includes a screening of:
HOW ARE PROVIDERS NOTIFIED OF THEIR REQUIREMENT TO COMPLY?
The Department of Health has notified all licensed providers and religious affiliated providers of their requirement to comply with the Family Care Safety Registry.
The Division of Family Services is responsible for notifying the following types of child care providers of their requirement to register with the Family Care Safety Registry. All of these are license-exempt providers who must be registered in DFS Provider Maintenance:
Following implementation of this memorandum, these documents will be mailed to providers once per month through December 31, 2001; sixty days in advance of their registration end date.
HOW DOES THE FAMILY CARE SAFETY REGISTRY AFFECT THE CURRENT REGISTRATION PROCESS AT LOCAL DFS OFFICES?
The Division of Family Services offices will continue to register providers who submit completed:
PROVIDERS NEW TO REGISTRATION WITH DFS
Local staff must notify certain providers of their requirement to register with the Family Care Safety Registry. Providers:
Examples of the Family Care Safety Registry documents are attached to this memorandum. These documents include:
Adobe Acrobat Reader is the program that opens the memorandum attachments. Adobe Acrobat Reader is installed on every FAMIS computer. When you select these attachments, Adobe Acrobat opens them in a new window. They will display, completely covering text on your previous screen. You must close this window by clicking the large "X" in the upper right hand corner to return to the memorandum (previous screen). If you are unable to access the documents, contact your remote site coordinator or the Data Processing Help Desk at 1-800-663-2647.
PROVIDER REGISTRATION RENEWAL NOTICES ISSUED FEBRUARY 28, 2001 AND LATER
FAMIS renewal notices currently mailed thirty days before the registration expiration date will be mailed sixty days before the registration end date, displayed in FAMIS Provider Maintenance, effective with the February 28, 2001 mailings.
On February 28, 2001, renewal notices will be generated to providers whose registration and/or health and safety certifications expire within the next two months. These are providers with registration and/or health and safety certification end dates of March 31, 2001, and April 30, 2001.
Providers whose registration ends March 31, 2001 and April 30, 2001 will be the first to receive the system generated notification to comply with the Family Care Safety Registry.
On March 31, 2001, renewal notices will be generated to providers whose registration and/or Health and Safety certifications expire on May 31, 2001.
Registration and Health/Safety Certification renewal notices will continue to be generated sixty days prior to their end date displayed in FAMIS Provider Maintenance.
HOW DOES DFS PROCESS THE FAMILY CARE SAFETY REGISTRY FORMS AND PROCESSING FEE?
The cover letter and Family Care Safety Registry form instructs applicants of the registry to:
PROVIDER REQUIREMENTS CHART
A chart has been created to help guide staff through Provider Compliance. The attached chart explains which types of providers must: