M E M O R A N D U M

IM-84  7/8/02  IM ONLINE TIME STUDY PROJECT


SUBJECT:
IM ONLINE TIME STUDY PROJECT
 
DISCUSSION:
Beginning July 1, 2002, the IM Time Study will be processed online.  You will receive your original monthly Time Study forms to be completed both manually and then to process online. The following procedures will need to be followed by everyone who receives a regular monthly Time Study Form to complete during the month.
 
  •  Two days prior to the time study reporting date, each participant will receive an Officevision Email which will state the specified date that the Time Study Report is to be completed.

  •  
  • On the required report date, each individual will complete the Time Study Form manually following the same procedures as stated in current policy (Instructions regarding the time study reporting process is outlined in memo # IM-130, dated 9/21/99). 

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  • At the end of the specified day or the following business day, each participant will access Internet Explorer and enter the time data completed on the original, regular, monthly Time Study Form online. 

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  • After submitting the Time Study report online, the original, regular monthly Time Study forms will be mailed as normal following current policy and procedures.
  • The following steps are required when completing the online version of the Time Study report:

    1. Double click on the Internet Explorer icon.

    2.  
    3. Internet Explorer will display the "State of Missouri Homepage".

    4. (If any problems are experienced with activating Internet Explorer, please contact your Area Technologist) 
       
    5. At the top of the "State of Missouri Homepage" screen, in the address line, type: 

    6.       http://dsswebapp/fsd/imtstudy/index.htm
       
    7. Click on the "GO" button.

    8.  
    9. The Time Study cover sheet page will be displayed. 

    10. The participant will already have the original Time Study form that is required to be completed following normal procedures but may print off an additional time study form by clicking on  the "Print the Codesheet" link.
    Also on this page, contact information is provided if anyone should have questions during the completion of the online Time Study process.
    1. To get to the data entry portion of the online Time Study Form, the participant must first enter their Social Security Number. 
    1. Click the drop down box for the month field and choose "JUNE".

    2.  
    3. Click the drop down box for the day field and enter the date the time study report is required to be completed.

    4.  
    5. Click the "Submit" button.

    6.  
    7. The electronic Time Study Form will be displayed.

    8.  
    9. There are 42 lines of required data entry. Each line has a drop box to click and select the appropriate code for each 15-minute time interval.  For any time frame that is not normal working hours, the code "9-Non working hours" will need to be inserted.  The Code "X" will be used for breaks, lunch, vacation and sick time. A code must be entered in every line before trying to submit the electronic form or an error message will appear stating where missing required information needs to be inserted. The tab key can be used to move from field to field. If using the tab key and the code to be entered is known, the appropriate code can be typed instead of using the drop down box and choosing the code.  Beside each code area is a box to enter the DCN of the case that was being worked on during that time period.  DCN fields do not have a drop down box and the number will have to be typed into this space.  If a DCN is not available, skip that DCN box. 
    1. After all the required data fields have been entered and the form is complete, click the submit button.

    2.  
    3. Once the form has been successfully submitted, the following message will appear "Your Time Study Form Has Been Submitted. Thank You." 

    4.  
    5. The participant can now exit out of Internet Explorer.
    Forms will be completed manually for system checks until October 2002.  If a Time Study form is received in the office on an employee who is no longer with the office, please send an officevision email to Roxane Edgell, at EDGEA4J as soon as possible advising the report will not be completed.

    I would like to thank you for your cooperation in advance. If you have any questions during the pilot period, please contact Roxane Edgell at (573) 751-4302.

     
    NECESSARY ACTION:
    •     Copy and distribute to all appropriate staff.
    JRL
    Distribution #6

    IM-83
    [ 2002 Memorandums ]
     IM-85