MEMORANDUM

DISCUSSION:

Food Stamp and Temporary Assistance benefit payment history is available on the Payment History (FM5F or PAYHIST) screen in FAMIS. After a period of time, the payment history is archived and can no longer be viewed in FAMIS. The archived payment history has been available in Managed Reporting by state office staff only and was retrieved for field staff upon request.

To assist field staff, effective August 10, 2009, the Benefit Payment History Report is available to all domains in Managed Reporting. This report provides information for Food Stamp and Temporary Assistance benefits issued from the date the Eligibility Unit (EU) first received benefits in FAMIS through the last day of the month prior to running the report, including regular payroll issuances available in the current month.

FPAY and IPAY still may be accessed, and continue to display issuance information present in Legacy when the case was converted to FAMIS. Generally this is the 36 months prior to FAMIS conversion, although older information may be present in some cases.

ACCESSING THE BENEFIT PAYMENT HISTORY REPORT

Access to the report is through the user's normal Managed Reporting domain; e.g. eligibility specialists access the report through the Eligibility Specialist Domain. Select the "Benefit Payment History" report. Complete the fields on the Benefit Payment History screen as follows:

• Choose the appropriate Program from the drop-down menu.
• Enter the 10-digit DCN.
• Enter the month and year of the start and end of the desired range. The report will include any benefits within the period entered.
• Click the "Online Report" button on the screen.
• The report is provided in Excel spreadsheet format. You may be prompted to select "Open" or "Save" the file.
  • Click "Open" to open the report in your browser window.
  • Click "Save" to save the report to a location on your computer. A new dialog box is displayed where you may rename the file and choose where to save it.

NOTE: If no benefits were issued through FAMIS for the chosen months, the message "No HTML Output!" is displayed.

IM-115 REQUEST FOR FOOD STAMP ELIGIBILITY UNIT REPORT IS OBSOLETE

It is no longer necessary to complete the IM-115 REQUEST FOR FOOD STAMP ELIGIBILITY UNIT REPORT or to contact Cole.CoIDM@dss.mo.gov, FAMIS or the Program and Policy Unit to obtain archived Food Stamp or Temporary Assistance payment information. Destroy or recycle all copies of form IM-115 and instructions. Persons submitting IM-115 requests to the Cole Co IDM address will be referred to this memorandum.

EBT TRANSACTION HISTORY

In the past, EBT transaction histories were sometimes provided in lieu of issuance histories when the IM-115 REQUEST FOR FOOD STAMP ELIGIBILITY UNIT REPORT was sent to Cole Co IDM. This will no longer occur. Eligibility specialists have access to the last 180 days of transaction history through ebtEDGE. Contact the appropriate Program and Policy Unit through proper channels if an EBT transaction history older than 180 days is required.

NECESSARY ACTION:

• Review this memorandum with appropriate staff.
• Use the BENEFIT PAYMENT HISTORY REPORT to obtain historical issuance information.
• Do not contact Cole.CoIDM@dss.mo.gov, FAMIS or the Program and Policy Unit to obtain archived Food Stamp or Temporary Assistance payment information.
• Contact the appropriate Program and Policy Unit through proper channels if an EBT transaction history older than 180 days is required.

SW