MEMORANDUM

2014 Memorandums

IM-#53     10/03/14

DEPARTMENT OF SOCIAL SERVICES
FAMILY SUPPORT DIVISION
P.O. BOX 2320
JEFFERSON CITY, MISSOURI
TO:
ALL COUNTY OFFICES
FROM:
ALYSON CAMPBELL, DIRECTOR
SUBJECT:
DRUG FELONY CONVICTIONS FOR THE FOOD STAMP PROGRAM
MANUAL REVISION #33
1105.015.10.35
1105.015.10.35.05

DISCUSSION:

Effective October 6, 2014, programming changes are made to the Family Assistance Management Information System allowing the entry of all drug convictions and to aid in determining eligibility. This memorandum addresses the following:

ENTERING DRUG CONVICTIONS

All individuals with drug convictions must complete the Drug Conviction Exception Determination Worksheet when applying or reapplying for Food Stamp benefits, or when they are disqualified eligibility unit (EU) members on active cases requesting benefits.

During the controlled flow enter a “Y” (yes) to the question “Have you or any member of your household been convicted in a Federal or state court of a felony committed after 8-22-96 related to illegal possession, use or distribution of a controlled substance?”.

FMMM Screen

Commit the information to FAMIS by pressing “Ctrl” (control).

FAMIS flows to the Declaration Detail (FMMN) screen. Enter the declare date. Enter N in the Y/N field indicating “Good Cause” does not exist. ¬†Select the individual and press F13=SANDISQ to enter or update an existing disqualification.

FMMN Screen

The Sanction/Disqualification (FMAM) screen appears.

If the individual has an existing disqualification for a drug conviction and is known to FAMIS, the disqualification appears with “SYS” in the “Scnd Ver” field. The “SYS” code is a result of the programming changes.

If an individual is not known to FAMIS, or an individual known to FAMIS has an additional drug conviction enter the information. Follow the instructions in the user guide, Drug Conviction Processes for the Food Stamp Program.

Two new fields are open for worker entries on the Sanction/Disqualification (FMAM) screen.

FMAM Screen

The case will show “PEND” on Technical Eligibility Detail (FMM4) screen when the Scnd Ver field is blank and verification is needed. Current verification guidelines apply. Verification not received timely will result in an ineligible determination.

FMM4 Screen

ELIGIBILITY DETERMINATIONS

The following rules apply when completing the Sanction/Disqualification (FMAM) screen.

Do not enter the code “EXC” (Meet Food Stamp Drug Exemption Criteria) in the “Cat” field if the individual:

Entry of three (3) felony drug convictions will result in a failed eligibility determination even if the person meets an exception. The individual is ineligible for Food Stamp benefits.

NOTIFICATION OF EXPIRATION (NOE)

The Drug Conviction Exception Determination Worksheet is used for all individuals who have a drug conviction and are applying for or part of an active Food Stamp eligibility unit (EU).

Effective with the next Notification of Expiration (NOE), the Drug Conviction Exception Determination Worksheet will be mailed with the Food Stamp application.

MANUAL REVISIONS

The Food Stamp Manual is revised. The revisions include:

The Food Stamp Felony Drug Conviction Questions & Answers (Q&As) is revised. A new user guide entitled Drug Conviction Processes for the Food Stamp Program is added to the FAMIS User Guides on the DSS Intranet.

NECESSARY ACTION:

AC/jm


2014 Memorandums