- TO:
- ALL FAMILY SUPPORT DIVISION OFFICES
- FROM:
- ALYSON CAMPBELL, DIRECTOR
- SUBJECT:
- INTERNAL REVENUE SERVICE (IRS) MATCH AND SAFEGUARDING OF FEDERAL TAX INFORMATION (FTI)
- GENERAL INFORMATION MANUAL REVISION #19
0160.000.00 through 0165.005.00 - GENERAL INFORMATION MANUAL ADDITION #19
0107.000.00 through 0107.015.00
0107.010.05 EMAIL POLICY
0107.010.10 FAX POLICY
0107.010.15 MAIL Policy - FORMS MANUAL REVISION #5
IRS NOTICE LOG
IRS NOTICE LOG INSTRUCTIONS
DISCUSSION:
The purpose of this memorandum is to notify staff of updates to the IRS Safeguards and new sections in the General Information Manual. These policies regarding the safeguarding of FTI and protected information are effective immediately.
General Information Manual sections 0160.000.00 through 0165.005.00 have been updated regarding policy on Safeguarding Federal Tax Information (FTI). Updates include adding:
- Language to clarify processing of the IEV-06 and IM-6 letters;
- When to record information on the IRS Notice Log;
- Recording the method of destruction on the IRS Notice Log;
- The date the Authorization for Release of Information (IM-6) form is returned by the client to the IRS Notice Log; and
- Upon destruction of the IM-6, staff must log the date and method of destruction;
The IRS Notice Log, used for tracking FTI has been updated in regards to the destruction of FTI. The IRS Notice Log can be found in the IM-Forms manual.
New sections 0107.010.00 through 0107.010.15 are added to the General Information manual on safeguarding protected information while it is being transmitted.
NECESSARY ACTION:
- Review this memorandum with appropriate staff.
- Begin using the revised IRS Notice Log immediately.
ATTACHMENTS:
AC/sh