IM-111 08/23/99 POLICY REVISION - FOOD STAMP MANUAL REVISION #19
|POLICY REVISION REGARDING THE DATE A CHANGE
IN EMPLOYMENT IS KNOWN
FOOD STAMP MANUAL REVISION #19
|The Food and Nutrition Service (FNS) office recently approved a waiver allowing us to use the date employment begins as the date the change is known to the household. Effective immediately, households are required to report a change in employment within 10 days of the date employment begins.|
Distribution # 3
|1140.000.00 INTERIM CONTACTS
Changes occur in household circumstances
during the certification period. Households are required to report
certain changes. Others are discovered at an IM reinvestigation,
elderly/disabled mid-certification review, or from other sources.
Act on all changes. Verification, necessary action, and the time
frame for action depend on the type of change and its effect on eligibility
Household Reporting Requirements
Households must report:
1. Changes in gross monthly unearned income of more than $25 (changes in IM grants are not required to be reported).
A household is required to report changes of more than $25 in gross monthly unearned income regardless of the fact that gross income includes an averaged/converted source of income.
2. The following changes in earned income:
a. a change in base rate of pay (EXAMPLE: $5.10 per hour to $5.25 per hour OR $220 per week to $225 per week);
b. any permanent change in hours worked that can be expected to continue (EXAMPLE: employee knows number of hours worked will increase or decrease for a period of time; this does not include normal fluctuations in hours worked);
c. becoming employed or losing employment; or
3. Changes in any source of income.
NOTE: Advise households to report approval of SSI. This may affect categorical eligibility. If aware of Temporary Assistance, SAB, GR, and SP approval, take action without waiting for the claimant to report the change.Provide a change report form to the household at each certification, recertification, request, and whenever a change is reported.
Changes, except medical expenses, reported during the certification period are subject to the same verification procedures as initial certification. Do not verify changes in income of $25 or less unless the information is incomplete, inaccurate, inconsistent, or outdated.
Verify changes in medical expenses reported by the household which result in an increased allotment. Do not contact the household to verify changes reported by a source other than the household. If the change in medical expenses reported by a source other than the household cannot be verified without contacting the household, do not act on the change.
Certified households must report changes within 10 calendar days of the date the change becomes known to the household. For changes in income, the date known is the date employment begins or the date a change in rate of pay/hours is effective.
If the amount of income cannot be anticipated,
consider the date the first paycheck is received as the date known and
justify the budgeting delay.
1140.005.10 Applicant Households
An applying household must report changes related to its food stamp eligibility and allotment level during the initial interview. Applicant households are required to report the same changes as certified households. Refer to Categorically Eligible Households for handling food stamp applications when the IM application is approved.
When changes occur after the interview
but prior to certification or denial, the household is required to report
the change(s) within ten days of the date of the notice of approval/rejection.
1140.005.15 IM Household Reporting Requirements
IM households have the same reporting requirements as any other food stamp household.
Whenever a change results in reducing or terminating a household's IM