M E M O R A N D U M
IM-16 02/25/99 FOOD STAMP
|FOOD STAMP CONVERSION (EBT)
|Memorandum IM-124 (10/9/98) discusses
the conversion of food stamp benefits in EBT accounts to coupons when the
participant moves out of state. The purpose of this memorandum is
to provide further instructions for converting food stamp benefits to coupons.
Staff must close the food stamp case and
convert benefits when a participant moves out of state. For combination
cash and food stamp cases, there are situations in which the Temporary
Assistance case will remain open. In these instances, the converted
food stamp benefits are mailed to the address shown on the open Temporary
To prevent converted food stamp benefits
from being mailed to an incorrect address, staff must take the following
PARTICIPANT MOVES OUT OF STATE
PARTICIPANT TEMPORARILY OUT OF STATE
If the participant has a Temporary Assistance
case which cannot be closed until an IM-80 (Notice of Adverse Action) expires,
do not convert the food stamp benefits.
Close the food stamp case, using normal procedures,
to prevent additional benefits from being issued.
When the Temporary Assistance case is closed,
convert the food stamp benefits using code "08" in the action field and
"36" in the reason field of FSU5.
If the participant is temporarily out of the
state for no more than one month, food stamp benefits can be converted
to coupons by Central Office, leaving the food stamp case open.
If the participant is temporarily out of state
for more than one month and the cash case will remain open, the food stamp
case must be closed. Benefits in the EBT account will be converted
by Central Office.
Fax the conversion request to the Food Stamp
Program and Policy Unit in Central Office for all temporarily out of state
situations. The fax number is (573)522-4333.
Discuss this memorandum with all appropriate
Convert food stamp benefits in the EBT account
to coupons after the Temporary Assistance case is closed.
Fax conversion requests to Central Office
when the Temporary Assistance case is not closed due to a temporary absence
from the state.