Currently, some counties are assigning level of care "A", cash/XIX, to individuals who cause a sanction, other counties are using level of care "C", closed, while still others assign level of care "T", XIX only, to caretakers who are not sanctioned, but are otherwise ineligible for cash while receiving a grant for other individuals included in a case.  Although these will all pass edits if information in other fields is consistent with the entry, all are incorrect.

The purpose of this memorandum is to clarify the process used in entering Temporary Assistance sanctions into the IMU5 system.  The correct way to enter a sanction of a Temporary Assistance grant into IMU5 is described below:

Field 13G - Level of Care - Enter "T" when the individual is not cooperating with a work activity, or is not cooperating with the pursuit of cash child support but is cooperating with the pursuit of medical support.  Enter "S" when the individual is not cooperating with both cash and medical support. 

NOTE:  Do not use a "T" level of care with a "T" reason in 13G2 when a caretaker or second parent is ineligible for cash, but is not being sanctioned.  One example of this might be a caretaker who receives SSI.  

Level of care "A" is not used for an individual who has caused a sanction.  

• Field 13G2 - Sanction Reason/Reason for T-XIX only - Enter "D" if the individual is not cooperating with direct job placement.  Enter "F" if the individual is not cooperating with a FUTURES participation requirement.  Enter "C" if the individual is not cooperating with a child support requirement.
• Field 13G3 - Sanction Type - Enter 1 or 2 if field 13G2 is "D" or "F".
• Field 25 - Source of Income - If there is no income for a sanctioned case, enter "13" here.  If there is income for a sanctioned case, enter the appropriate income type code.
• Field 33 - Expense - Enter the appropriate expense figure for the number of "A" level of care individuals, plus the individual whose noncooperation caused the sanction.  Example:  A man and his two children receive Temporary Assistance.  He refuses, without good cause, to cooperate with a FUTURES participation requirement.  The expense figure for field 33 is $292.00 (3 person assistance group).

NOTE:  This is a system change that was put in place 11-1-98.  For purposes of the edit that compares the expense figure in field 33 to the number of cash people in a case, individuals with a level of care "S" or level of care "T" with "C", "D" or "F" in 13G2, are included in the headcount with individuals who have a level of care "A".

• Field 34 - Net Income - Add the 25% figure from the 25% sanction table to any other income and enter the result in this field.

 
• Field 35 - Deficit/Surplus - Enter the difference between fields 33 and 34 here.

 
• Field 36 - Grant Amount - If field 35 is a deficit, round down to the next whole dollar amount and enter the result here.

 
• Field 41 - Gross Income - Add the 25% figure from the 25% sanction table to any other income and enter the result in this field.

EXAMPLE #1:  Ms. S. receives Temporary Assistance for herself and one child.  She has no income.  The monthly grant amount is $234.00.  Ms. S. refuses to cooperate with the Division of Child Support Enforcement regarding establishment of paternity for her child.  She does not have good cause for not cooperating.  After all possible efforts are made to gain cooperation, it is necessary to send an IM-80 to sanction the cash grant by reducing it to $175.00 per month, and discontinue medicaid coverage for Ms. S.  No hearing is requested. The IM-80 expires.

Entries in IMU5 would be made as follows:

• In field 13G, for Ms. S., enter "S"
• In field 13G2, enter "C"
• In field 25, enter "13"
• In field 33, enter 234.00
• In field 34, enter 58.50
• In field 35, enter 175.50
• In field 36, enter 175.00
• In field 41, enter 58.50
Ms. S. will no longer have medicaid coverage.  The family's Temporary Assistance grant will be $175.00 per month.

EXAMPLE #2:  Mr. J. receives Temporary Assistance grant of $192.00 per month for himself and two children, ages 7 and 11.  The family's only income is a cash contribution from Mr. J.'s mother, in the amount of $100.00 per month. 

Mr. J. is asked to attend a FUTURES orientation.  He refuses to attend.  After conciliation, including a face to face conference, he continues to refuse to participate in any work related activity.  An IM-80 is sent, proposing to sanction the Temporary Assistance grant by reducing it to $144.00 per month.  No hearing is requested.  The IM-80 expires.

Entries would be made in IMU5 as follows:
 

• In field 13G, for Mr. J., enter "T"
• In field 13G2, enter "F"
• In field 13G3, enter 1
• In field 25, enter 11
• In field 33, enter 292.00
• In field 34, enter 148.00 ($100.00 cash contribution + $48.00 from the 25% sanction table)
• In field 35, enter 144.00
• In field 36, enter 144.00
• In field 41, enter 148.00 ($100.00 cash contribution + $48.00 from the 25% sanction table)


Mr. J. will continue to have medicaid coverage.  The family's Temporary Assistance grant will be $144.00 per month.

• Review this memorandum with all appropriate staff.

 
• Use the steps described in this memorandum to enter sanctions in IMU5.

 
• If you encounter, or know of, cases that have been improperly entered in the system, correct them as soon as possible.

 
• Correct entries in IMU5 for cases on the listing described above as soon as you receive the listing.