IM-62 05/21/99 NOTICES REQUIRED WHEN ACTING UPON FOOD STAMP CHANGES
|NOTICES REQUIRED WHEN ACTING UPON FOOD
FOOD STAMP MANUAL REVISION #12
SECTION 1140.010.15 page 1140-9
|This is to remind staff when a Notice
of Adverse Action (IM-80) is required, when a Notice of Expiration (IM-32A)
should be used, and when a food stamp case action can be completed without
a Notice of Adverse Action.
Notice of Adverse Action Required
Use a Notice of Adverse Action (IM-80) when the effect of a reported change, ineligibility or decreased benefit amount, is known.
If a household reports a change in writing or it is learned from another source without sufficient verification:
If a change is discovered or reported resulting in ineligibility or decreased benefits at a mid-certification review and verification is required:
Notice of Expiration Required
If a household reports a change or it is learned from another source and sufficient information is not provided to determine the impact of the change on the household, use of a Notice of Adverse Action is not appropriate. If verification is required which the household is able to provide:
Shorten the certification period to the month following the month the IM-32A is sent. Advise the household it must reapply if it wishes to continue to participate in the Food Stamp Program. The system will not allow the last ATP date to be changed during the 14th month through the 23rd month of a certification period. There is an edit preventing the assignment of a certification period of 14 through 23 months. To shorten the certification during the 14th through the 23rd month of the certification period, send the household an IM-32A. Ensure that the benefits for the last month of the certification are available then, close the case.
Example: Lula Day is due for a mid-certification review. Caseworker Quick was unable to contact Ms. Day. Ms. Quick sent Ms. Day a letter asking that she contact her within ten days. Ms. Day did not respond to Ms. Quick's letter. Ms. Quick then sent Ms. Day an IM-32A on April 22, advising her that her certification period will expire May 31, 1999. Ms. Day's May benefits will be available May 13. Ms. Quick must wait until May 13 to close Ms. Day's case.
If the participant contacts the worker and completes the review after an IM-32A has been sent, do not shorten the certification.
To shorten the certification period of households certified less than 12 months, update the last ATP date through FSU5. Refer to IMNL Sections 1140.005.15, 1140.005.30, and 1140.010.15.
No Notice of Adverse Action Required
Attached is a flow chart to assist staff in determining when a Notice of Adverse Action is required, when a Notice of Expiration should be sent, and when a Benefit Adjustment Notice is appropriate.
Flow chart not available on the On-line System. Refer to hard copy of memo.
Time Frame for Acting on Changes
IM-#62 May 21, 1999
When a change is discovered or reported at a mid-certification review, within ten days:
1. request or obtain verification, if required; andThe mid-certification review is necessary to establish continued eligibility. If claimant contact is impossible, send the household a letter giving ten days to contact the caseworker. If the household does not respond, send a Notice of Expiration (IM-32A) shortening the certification period to the end of the month following the month in which the notice is mailed.