M E M O R A N D U M

IM-6  01/28/99  AGED FOOD STAMP BENEFITS AND CLAIM REPAYMENT


SUBJECT:
Aged Food Stamp Benefits And Claim Repayment
Forms Manual Revision #3:  IM-111 Form, Aged Food Stamp Benefit Repayment Form And Instructions Pages 1 And 2
 
DISCUSSION:
Effectively immediately, participants can use AGED benefits to repay a food stamp claim.  This process is separate from the voluntary repayment procedure being developed for repayment of a claim using available benefits.

This memorandum outlines the process to follow when a participant has aged food stamp benefits and notifies the agency that s/he wishes to apply that amount to a food stamp claim.  The county office must take the following action.

  • The participant must sign a release form, "Aged Food Stamp Benefit Repayment Form", IM-111, to authorize use of aged benefits for repayment of a food stamp claim.  A copy of the release form is provided with this memorandum.

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  • County office staff must complete the form and verify a claim has been established.

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  • If no claim has been established, staff must establish the claim and enter it into the CARS system prior to sending the claim repayment information to Central Office.

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  • Verify the participant has aged food stamp benefits using the FAGE screen.  Print the FAGE screen information.  NOTE:  Do not reissue the aged benefit via FAGE.

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  • Circle the aged benefit the participant wishes to repay.  NOTE:  Participants must repay using the entire aged benefit amount.  For example, a participant has aged benefits of $67.50 and $122.  S/he can repay either $67.50, $122.00, or $189.50.  No other amount will be accepted.

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  • Complete a CARS-2 form following the form instruction procedures.

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  • Fax the FAGE screen, release form, and CARS-2 form to the Food Stamp Program and Policy Unit in Central Office, ATTN.:  Rachel Morris, at (573)522-4333.
Central Office staff ensures the aged benefit is removed from the FAGE screen and the payment is posted in the CARS system.  FPAY is updated to show the amount repaid.  The code "P" for REPAID will show in the status code field.  "P=Repaid" is added at the bottom of FPAY in the status code listing.  The amount of the aged benefit remains in the C/A AMT field as it is always the amount that is repaid.  A revision of the FPAY instructions in the IM Forms Manual will be made in the near future.

The IM-111 form is being printed and, upon completion, an initial supply will be sent to all county offices.  Additional supply can be requested using normal supply request procedures.
 
NECESSARY ACTION:
  • Review this memorandum with all appropriate staff.
  • Allow participants to repay food stamp claims with aged food stamp benefits.

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  • Follow the procedures outlined above to process the aged food stamp benefit as repayment on a claim.

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  • File the IM-111 form and instructions in the IM Forms Manual.
REM
Distribution #3
[ 1999 Memorandums ]