OEC 21-08 Increase in Child Care Income Eligibility

FROM:                      JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

                                KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:                  INCREASE IN CHILD CARE INCOME ELIGIBILITY GUIDELINES FPL 2021

 

DISCUSSION:

Effective July 1, 2021 Child Care Subsidy income guidelines increased based on the Federal Poverty guidelines issued by the Federal Government.  Maximum income limits have increased for households receiving Child Care Subsidy.

Income guidelines for initial Child Care Subsidy applications will continue to be determined using income up to 150% of the Federal Poverty Level (FPL).  Transitional Child Care A (TCCA) income guidelines will change to 151% to 185% of the FPL, Transitional Child Care B (TCCB) income guidelines will change to 186% to 215% of the FPL. 

The Traditional Child Care Eligibility Income Guidelines and Sliding Fee Chart and the Transitional Child Care Sliding Fee Charts have been updated to reflect the new income guidelines. System changes are completed in FAMIS and will use the new income guidelines for applications taken for July 2021 services.  You can find the income guidelines at https://dssmanuals.mo.gov/wp-content/uploads/2021/05/child-care-monthly-income-guidelines.pdf.

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

FORMS AND INSTRUCTIONS

REFERENCE DOCUMENTS AND RESOURCES 

https://dssmanuals.mo.gov/wp-content/uploads/2021/05/child-care-monthly-income-guidelines.pdf

RELATED STATUTE

 

 

 

 

OEC 21-7 EXTENSION OF TEMPORARY CHANGES IN COVID JOB SEARCH

FROM:                        JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

 

                                    KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

 

SUBJECT:                  EXTENSION OF TEMPORARY CHANGES IN ELIGIBLITY FOR CHILD CARE

 

 

The 2021 Coronavirus Response and Relief Supplemental Appropriations Act (CRRSA) allows for temporary changes in eligibility for Child Care Subsidy.

Job Search for Loss of Employment due to COVID-19

Low-income Missouri families are unemployed due to COVID-19 are eligible to receive a temporary Child Care Subsidy benefit for job search. The time frame for this benefit is 60 days.  The benefit is available for applications received June 1 2021 through September 30, 2022.  Families that apply must indicate that they have had a loss of employment due to COVID-19 and must agree that they are searching for work.  This criteria will be verified by client statement and must be documented in FAMIS comments in both FM3Z/EUMEMROL and FMAC/CCNEED. 

In FAMIS, the Child Care Need (FMAC/CCNEED) screen requires each parent in the eligibility unit to have the Employment Loss COVID (ELC) code entered as the reason for need.  Client statement will be accepted as verification. 

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

 

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

OEC 21-6 Sliding Scale Fee Waived

FROM:                        JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

 

                                    KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

 

SUBJECT:                  SLIDING SCALE FEE WAIVED

 

The Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) allows for sliding scale fees (SSF) to be waived for child care subsidy.

Participants will not pay sliding fees effective June 1, 2021, through September 30, 2022.  A change in FAMIS, which will ensure providers’ payments will include the entire maximum child care state rate without sliding fees deducted.

Beginning June 1, 2021, staff processing applications will enter “COV” (Sliding fee waived per CRRSAA funds ) code to the Child Care Needs (FMAC/CCNEED) screen for each eligible child.  The COV code indicates to FAMIS to pay the maximum child care subsidy rate the provider is eligible to receive for the child

Once the COV code is entered into the CCNEED screen, staff processing applications will notice the sliding scale fee will be zero for each child on the Action Authorization (FM3H) screen.  Prior to authorizing the application, staff should ensure the sliding scale fee indicates zero.

Staff will need to manually enter the COV code on each eligible child’s CCNEED information for all applications pending on June 1, 2021, and until FAMIS updates. Staff must review the SSF to ensure the fee is waived prior to authorization.

A system generated notification will mail out on June 7, 2021, to both participants and providers notifying them of the change.

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

 

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

 

 

 

 

 

OEC 21-1 CHANGE IN CASE REVIEW POLICY

FROM:                        JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

                                  KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:                  CHANGE IN CASE REVIEW POLICY

2035.000.00 CHILD CARE CASE REVIEWS

Child Care Processing Center managers and supervisors will review a minimum of two hundred (200) targeted child care case actions each month.   Random reviews may include actions completed by both probationary and non-probationary staff and can be completed in conjunction with reviews for other types of income maintenance programs within forty-five (45) days of the end of the month. The supervisor and manager will be notified of the results.  The case action must be corrected within 30 days of an incorrect action being identified. 

Managers will maintain documentation of the actions being reviewed. Supervisors/managers are expected to ensure all reviews are conducted as well as to ensure all necessary actions are taken when a case is determined to be incorrect.

 

NECESSARY ACTION

 

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

 

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

https://dssmanuals.mo.gov/child-care-manual/2035-000-00/

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

OEC 21-02 INCREASE CHILD CARE INCOME ELIGIBILITY GUIDELINES FPL 2021

FROM:  JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

               KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:  INCREASE IN CHILD CARE INCOME ELIGIBILITY GUIDELINES FPL 2021.

 

DISCUSSION:

Effective April 1, 2021 Child Care Subsidy income guidelines increased based on the Federal Poverty guidelines issued by the Federal Government.  Maximum income limits have increased for households receiving Child Care Subsidy.

 

Income guidelines for initial Child Care Subsidy applications will continue to be determined using income up to 138% of the Federal Poverty Level (FPL).  Transitional Child Care A (TCCA) income guidelines will remain 139% to 175% of the FPL, Transitional Child Care B (TCCB) income guidelines will remain 176%- to 215% of the FPL. 

 

The Traditional Child Care Eligibility Income Guidelines and Sliding Fee Chart and the Transitional Child Care Sliding Fee Charts have been updated to reflect the new income guidelines. System changes are completed in FAMIS and will use the new income guidelines for applications taken for April 2021 services.  You can find the income guidelines at https://dssmanuals.mo.gov/wp-content/uploads/2021/05/child-care-monthly-income-guidelines.pdf.

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

 

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

 

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

 

Program Manager

Salona Parker

573-522-2294

Salona.S.Parker@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

 

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

https://dssmanuals.mo.gov/wp-content/uploads/2021/05/child-care-monthly-income-guidelines.pdf

 

RELATED STATUTE

N/A

 

 

OEC 20-05 COVID-19 Temporary School Age Authorizations

FROM:  JOANIE ROGERS, INTERIM DIRECTOR CHILDREN’S DIVISION

                KIM EVANS, DIRECTOR FAMILY SUPPORT DIVISION

SUBJECT:  CHILD CARE AUTHORIZATIONS FOR CHILDREN NOT ATTENDING SCHOOL IN PERSON

 

The Coronavirus, Aid Relief, and Economic Security (CARES) Act allows for temporary changes to child care authorizations for Child Care Subsidy eligible families. The following temporary change will be in effect September 1, 2020 through December 31, 2020:

Currently, during the school year, school age children may be authorized up to 5 fulltime day units of care, to allow for typical days school would not be in session and part or half time day units of care as needed, based on the parent’s need for care.

The temporary change allows school age children to be authorized up to 23 fulltime day units of care, for children not attending school in person. Children who will be attending child care during the school day while parents are participating in a valid need may be authorized for full time day units based on the parent’s valid need.

School age children authorized for half and part time daytime units of care recently had the authorization changed to reflect full time day units for the same number of units. The authorizations will be effective September 1, 2020 through the eligibility period or until December 31, 2020, whichever date is later. Authorizations that are in effect after December 31, 2020, will reflect the original authorization based on the actual verified need.

Benefit Program Technicians (Eligibility Specialists) will authorize new child care participants for full time day units for the number of day units needed, based on the number of days in care, not the number of hours in care. This temporary benefit is in effective until December 31, 2020. The authorizations for the full time day units for the school age children will end December 31, 2020 and a new authorization block or blocks must be entered based on the actual verified need. All new authorizations must be authorized for the entire 12 month eligibility period.

 

NECESSARY ACTION

    1. Review this memorandum with all Children’s Division and Family Support Division staff.
    2. Review revised Child Care Subsidy sections as indicated below.
    3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

Program Manager

Marianne A Dawson

573-751-6793

Marianne.A.Dawson@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

 

RELATED STATUTE

N/A

 

OEC20-04 EXTENTSION OF TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

 

FROM:                      DAVID WOOD, DIRECTOR CHILDREN’S DIVISION

                                  KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

 

SUBJECT:                EXTENSION OF TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

 

The Coronavirus Aid, Relief, and Economic Security (CARES) Act Child Care Plan allows for temporary changes in eligibility for Child Care Subsidy. Eligibility for the temporary changes that were effective May 1, 2020, has been extended.

Families were eligible to receive a temporary Child Care Subsidy benefit for 90 days of job search. The benefit was available for application through August 31, 2020. DSS is pleased to announce the application for a temporary Child Care Subsidy benefit for families that are unemployed is available through September 30, 2020. Families that apply and qualify would receive 90 days of work search, as long as they apply by September 30, 2020. Families must indicate on their application that they are unemployed due to Covid-19 and must agree that they are continuing to search for employment.

In FAMIS, the Child Care Need (FMAC/CCNEED) screen requires each parent in the eligibility unit to have the COVID-19 Job Search (CJS) code entered as the reason for need. Client statement will be accepted as verification.

Families are also eligible to receive Transitional Child Care (TCC) without first being eligible for traditional child care. Previously, a family applying for Child Care Subsidy as a new applicant between May 1, 2020 and August 31, 2020, could be eligible for TCC when their adjusted gross income was between 139% and 215% of the Federal Poverty Level (FPL). This temporary benefit has now been extended to be available to families May 1, 2020 through October 31, 2020. Families receiving this temporary benefit will need to reapply for Child Care Subsidy prior to November 1, 2020, to be considered for eligibility after the temporary benefit expires October 31, 2020

 

NECESSARY ACTION

    1. Review this memorandum with all Children’s Division and Family Support Division staff.
    2. 2.Review revised Child Care Subsidy sections as indicated below.
    3. All questions should be cleared through normal supervisory channels and directed to:

 

PDS/MAS II Contact

Sharon Barsby

573-751-2037

Sharon.Barsby@dss.mo.gov

Program Manager

Marianne A Dawson

573-751-6793

Marianne.A.Dawson@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

FORMS AND INSTRUCTIONSN/A

REFERENCE DOCUMENTS AND RESOURCES 

RELATED STATUTE

N/A