IM-165 INTRODUCTION TO THE ELECTRONIC VERIFICATION SYSTEM (EVS)

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  INTRODUCTION TO THE ELECTRONIC VERIFICATION SYSTEM (EVS)

MANUAL ADDITION #

0110.060.00 0110.060.15.10 0110.060.25
0110.060.45 0110.060.05 0110.060.15.15
0110.060.30 0110.060.10 0110.060.15.20
0110.060.35 0110.060.15 0110.060.15.25
0110.060.40 0110.060.15.05 0110.060.20

FORM REVISION #

Authorization for Verification (IM-6EVS) 

DISCUSSION:

Several new eligibility tools are being implemented by the Family Support Division (FSD). These tools are designed to ease some of the burden on participants to provide verification while improving the accuracy of eligibility determinations.

EVS is the larger umbrella term for many electronic verification sources- some of which FSD has used for years, and some of which are new to the agency.

This memo introduces the manual sections, forms, guides, and training information for the EVS.

The following manual sections have been added to the General Information Manual:

0110.060.00 Electronic Verification System
0110.060.05 Electronic Verification System Legal Basis
   0110.060.10 Use of Electronic Verification System Sources
   0110.060.15 Fair Credit Reporting Act Authorization
   0110.060.15.05 FCRA Authorization Eligibility Factor for MHABD
   0110.060.15.10 FCRA Authorization for MO HealthNet for Disabled Children Cases
   0110.060.15.15 Ex Parte Review When MHDC Participants Turn Age 18
   0110.060.15.20 Ex Parte Review When Participant Moves from Family MO HealthNet to MO HealthNet for the Aged, Blind, and Disabled
   0110.060.15.25 Ex Parte Review When Participant Revokes FCRA Authorization
0110.060.20 Information Reported by Electronic Verification System Causes Ineligibility
0110.060.25 Reported Non-Financial Information from the Electronic Verification System
0110.060.30 Reported Income Information from the Electronic Verification System
0110.060.35 Reported Resource Information from the Electronic Verification System
0110.060.40 Electronic Verification System Case Record Entries
0110.060.45 Electronic Verification System Responses Received After the Eligibility Determination

It is very important that all staff review the new manual sections thoroughly.

Training will be conducted using a series of webinars to introduce the new EVS sources and requirements. You will receive notifications and invitations to these trainings via email.

The following new guides have been created:

Electronic Verification System Sources

Accuity Portal Guide

The following guides have been updated:

MHABD Caseworker Reference Guide- Liquid Assets

Comment Quick Reference Guide – Liquid Resources section

New EVS Sources:

  • Accuity: Portal that provides information regarding liquid assets such as bank accounts.
    • This source will be accessed for the MO HealthNet for the Aged, Blind, and Disabled (MHABD) program at the time of application and at annual renewal.
    • Accessing information from Accuity at application and annual review is required by federal regulation 42 U.S.C. § 1396w.
    • Release is scheduled for December 1, 2020.
  • Benefit Assessment: Portal titled Accurint for Government Eligibility that provides information regarding real property, personal property, incarceration, and death.
    • This source will be accessed as needed for the MHABD and Family MO HealthNet (MHN) programs at the time of application and annual renewal.
    • Release is scheduled for December 2020.
  • Program Participation Analyzer (PPA): Portal that provides information regarding duplicate participation in other states for participants of the MHABD, Family MHN, Temporary Assistance (TA), and Child Care (CC) programs.
    • This source will be accessed for MHABD, Family MHN, TA, and CC cases at the time of application and annual renewal.
    • MHABD release is scheduled for December 2020.
    • TA and CC release is scheduled for January 2021.
  • National Accuracy Clearinghouse (NAC): Portal that provides information regarding duplicate participation in other states for the Supplemental Nutrition Assistance Program (SNAP).
    • This source will be accessed for SNAP cases at the time of application and mid-certification review.
    • Release is scheduled for March 2021.

 

Fair Credit Reporting Act (FCRA) requirements:

The Accuity and Accurint for Government Eligibility portals provide information from a consumer reporting agency, which adds some additional requirements for FSD.

  • Authorization: Applicants and recipients give their authorization to match information with the consumer reporting agency when the applicant signs the application. FSD needs authorization from eligibility unit members who are not applying for or receiving public assistance benefits before reviewing EVS sources that have FCRA requirements, also known as FCRA sources. Please thoroughly review manual section 0110.060.15 Fair Credit Reporting Act Authorization for additional information.
  • Notices: When information provided by a consumer reporting agency results in an adverse action, additional language must be included on the adverse action and action notices. FSD is required to notify the participant that information from a consumer reporting agency was used in the eligibility determination and the contact information for the consumer reporting agency.
    • New codes have been created that prompt FAMIS to add this wording to the appropriate notices. These codes are included in the user guide for each FCRA source.
    • MEDES system work is still being completed. Manual notices must be sent if information from the Accurint for Government Eligibility portal results in a negative case action. Based on the types of information provided by Accurint for Government Eligibility, this would be incarceration. Death information reported by Accurint for Government Eligibility does not have FCRA requirements.

 

Contact information for FCRA sources:

 Contact information for Accuity and Accurint for Government Eligibility will be included on the appropriate notices when information received from these sources results in an adverse actions. If a participant contacts FSD and questions the information that was reported by Accuity or Accurint for Government Eligibility staff can refer them to the company that reported the information.

Accuity:
LexisNexis Risk Solutions Bureau, LLC
Consumer Inquiry Department
P.O. Box 105108
Atlanta, GA 30348-5108
Phone: 1-888-530-7378

Accurint for Government Eligibility:
LexisNexis Risk Solutions Bureau, LLC
Consumer Inquiry Department
P.O. Box 105108
Atlanta, GA 30348-5108
Phone: 1-877-497-2621

 

New system codes in FAMIS:

Each FCRA source has two new FAMIS verification codes. It is very important that you use the correct code so that the case pends only when appropriate and the correct wording goes out on the notices.

AS-Accuity Statement
AC-Accuity Confirmation

GS-Accurint for Government Eligibility Statement
GC-Accurint for Government Eligibility Confirmation

The AS and GS codes will pend the case, acting as if the verification code is left blank, and a Request for Information Notice will be generated. The AC and GC codes act as if verification has been received and will not pend the case.

As discussed in manual section 0110.060.20 Information Reported by Electronic Verification System Causes Ineligibility, FSD cannot close a case due to information reported solely by a source. When an EVS match returns information that indicates that an applicant or participant is ineligible and this information was NOT reported by the participant, FSD must request additional information from the applicant or participant. This could be in the form of contact with the participant to confirm the information or the request of additional verification.

When deciding which verification code to use, consider the current verification requirements for each program.

AS and GS codes will be used in the following situations:

  • Information reported by the EVS results in ineligibility;
  • Information reported by the EVS is questionable or additional details are needed before an eligibility determination can be completed

AC and GC codes will be used in the following situations:

  • Additional information was requested due to an EVS match, and the information was provided by the participant;
  • EVS confirms participants statement and no additional verification is required

 

Referrals to the Program Integrity and Welfare Investigations Units:

There have been no changes to the referral process to the Program Integrity (PIU) or Welfare Investigations Units (WIU).

For WIU referrals:

If the verification received results in a determination of ineligibility and benefits have previously been issued, submit a referral for investigation to the Welfare Investigations Unit (WIU) using the Overpayment Portal in the FSD Worksite. Select the appropriate reason for the referral. In the narrative, indicate the referral is based on an EVS match and list the specific portal. Make a comment in FAMIS documenting the referral.

If the verification received results in a determination of ineligibility and benefits have not been issued, do not submit a referral for investigation.

 

Field Processes:

Field process guides will be housed on the Accuity page on FSD’s Intranet Site. To access the Accuity page from FSD’s intranet site click on the button labeled “FSD Work Sites.”  In addition to future memos, you may receive information regarding field processes, best practices, and frequently asked questions from your Program Administrators or Managers.

Any questions about any of the topics covered in this memo should be sent through normal supervisory channels. Policy questions can be submitted by managers to the policy unit email addresses:

          MHABD and Family MHN: COLE.MHNPOLICY@dss.mo.gov

          SNAP: COLE.FSPOLICY@dss.mo.gov

          TA and CC: FSD.COLETAPOLICY@dss.mo.gov

If a case specific policy clearance is needed, the Request for Interpretation of Policy (IM-14) process should be utilized.

The new tools are part of your eligibility toolbox for improving accuracy and easing some of the verification burden for FSD participants!

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

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OEC20-03 INCREASE IN CHILD CARE INCOME ELIGIBILITY GUIDELINES AND ADJUSTMENTS TO TRANSITIONAL CHILD CARE

FROM:          REGINALD MCELHANNON, DIRECTOR CHILDREN’S DIVISION
                         KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION

SUBJECT:   TEMPORARY CHANGES IN ELIGIBILITY FOR CHILD CARE

Effective May 1, 2020, Child Care Subsidy income guidelines increase based on the Federal Poverty guidelines issued by the Federal Government. Maximum income limits have increased for households receiving Child Care Subsidy.

Section 210.045.00 Income Eligibility Guidelines of the Child Care Subsidy manual has been updated to include updated policy for Transitional Child Care. Transitional Child Care has been adjusted to two levels effective May 1, 2020.  Households with income that exceeds traditional child care (CC) may be eligible for Transitional Child Care Level A at 80% of the traditional child care benefit or Transitional Child Care Level B at 60% of the traditional child care benefit, if all other eligibility requirements are met. Households will be eligible for TCCA if the adjusted gross income if between 139% and 175% of the Federal Poverty Level (FPL) and TCCB if the adjusted gross income is between 176% and 215% of the FPL. Household eligible for TCCA or TCCB are required to pay sliding fees of $5.00 for a full day, $3.25 for half day and $2.25 for part day care for each child, unless the child has a designated special need.

TCCA and TCCB is not time limited and does not require any additional reporting to remain eligible. Households are still required to reapply for benefits annually and are subject to the same change reporting requirements as all other child care households.

Active and reapplying households may qualify for traditional CC, TCCA, or TCCB. New applicants and applicants whose child care eligibility lapsed will have eligibility for child care benefits evaluated only at the traditional CC eligibility level.

Active household with TCC2 and TCC3 will be re-evaluated to determine eligibility for TCCA using the TCCA income standard and TCCB using the TCCB income standard.

When an active household reapplies for benefits before the end of the current eligibility period, FAMIS will first evaluate the income using the traditional CC income standard. If the household’s income exceeds the traditional CC standard, FAMIS will evaluate eligibility at the TCCA standard. If the household’s income exceeds the TCCA standard, FAMIS will evaluate eligibility at the TCCB standard. If the household’s income exceeds the TCCB standard, FAMIS will recommend rejecting the application due to excessive income (action REJC, reason MAX). If the household’s income is greater than the traditional CC standard, but less than the TCCA standard, FAMIS will recommend approving the application at the TCCA level (action APPR). If the household’s income is greater than the TCCA standard but less than the TCCB standard, FAMIS will recommend approving the application at the TCCB level (action APPR).

The TCC flag in FAMIS will now appear as N, A, or B, depending on the household’s eligibility. The TCC flag appears on the following screens:

EUSUMM (FM0J)

Action Authorization (FM3H)

CCBUDSUM (FM3T)

CCATTEND (FM5P)

A TCC flag of A or B will also appear on the provider’s paper invoices and online invoices for each child receiving transitional child care benefits.

When a family is eligible for TCCA, benefits are paid at 80% of the state maximum rate (or 80% of the provider’s rate, whichever is lower). When a family is eligible for TCCB, benefits are paid at 60% of the state maximum rate (or 60% of the provider’s rate, whichever is lower).  As rates are based on several factors specific to the provider and child (child’s age, time of day care is provided, provider’s geographic location, provider’s legal status, eligibility for rate differentials, etc.) notices generated to the family and to the provider will reflect each child’s daily rate, as opposed to each child’s sliding fee. Notices will also notify the family and provider whether the family is eligible for TCC level A or B. Rates will take into account a sliding fee of $5.00/$3.25/$2.25 for each child, unless the child is designated as special needs.

Child Care (CC) Worker Initiated Budget Calculation Area (WIBCA – FMXH)

The WIBCA process for TCC has not changed (please refer to memo CD09-06/OEC09-02 (http://dss.mo.gov/cd/info/memos/2009/cd0906.pdf). When a WIBCA is needed to determine continuous eligibility for TCC, FAMIS will determine TCCA or TCCB on the WIBCA, based on income and other information entered.

NECESSARY ACTION

  1. Review this memorandum with all Children’s Division and Family Support Division staff.
  2. Review revised Child Care Subsidy sections as indicated below.
  3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II Contact

Sharon Barsby
573-751-2037
Sharon.Barsby@dss.mo.gov

 

Program Manager

Marianne A Dawson
573-751-6793
Marianne.A.Dawson@dss.mo.gov

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

https://dssmanuals.mo.gov/child-care-manual/2010-045-00/ Income Eligibility Guidelines.

https://dssmanuals.mo.gov/child-care-manual/2010-045-05/ Budgeting Process

FORMS AND INSTRUCTIONS N/A

REFERENCE DOCUMENTS AND RESOURCES 

2020 Child Care Eligibility Income Guidelines with Transitional A and B.

https://dssintranet.mo.gov/dss-fsd-child-care/income-guidelines/

 

RELATED STATUTE

N/A

 

IM-37 COVID-19: NEW TYPES OF UNEMPLOYMENT COMPENSATION BENEFITS RESULTING FROM THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FOR THE MO HEALTHNET, FOOD STAMP, CHILD CARE, AND TEMPORARY ASSISTANCE PROGRAMS

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  COVID-19: NEW TYPES OF UNEMPLOYMENT COMPENSATION BENEFITS RESULTING FROM THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FOR THE MO HEALTHNET, FOOD STAMP, CHILD CARE, AND TEMPORARY ASSISTANCE PROGRAMS

DISCUSSION:

On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed into law. This act contains changes that affect the Food Stamp (FS, also known as SNAP) Program, Temporary Assistance (TA) Program, Child Care Program, and MO HealthNet (MHN) Programs.

In Missouri, the Missouri Department of Labor administers Unemployment Compensation funds created by the CARES Act. Those funds are:

  • The Federal Pandemic Unemployment Compensation (FPUC) fund (Section 2104 of the act), provides a $600 federal supplement to individuals eligible to receive a regular weekly Unemployment Compensation payment.
  • The Pandemic Unemployment Assistance (PUA) fund (Section 2102 of the act) provides benefits for eligible individuals who are self-employed, seeking part-time employment, or who would not otherwise qualify for Unemployment Compensation.
  • The Pandemic Emergency Unemployment Compensation (PEUC) fund (Section 2107 of the act), provides an additional 13 weeks of unemployment benefits to those that have exhausted benefits under regular Unemployment Compensation.

IMES

The Missouri Department of Labor will update IMES with changes due to the new types of Unemployment Compensation. Once changes are complete, staff will be notified with additional information.

 

MO HealthNet Programs

Exclude Unemployment Compensation income received from FPUC funds for most MO HealthNet programs.

EXCEPTION: Include Unemployment Compensation income received from FPUC funds for the sighted spouses of Blind Pension participants in Blind Pension determinations.

Include Unemployment Compensation income received from PEUC and PUA funds for all MO HealthNet programs.

Prior Quarter: Payments from FPUC, PEUC, and PUA funds were not made prior to 4/2020. Do not budget income from FPUC, PEUC, or PUA for months prior to 4/2020.

NOTE: Continue to include income from regular Unemployment Compensation for MO HealthNet programs.

 

Food Stamps

Include Unemployment Compensation income received from FPUC, PUA, and PEUC funds for Food Stamp eligibility determinations.

 

Temporary Assistance

Include Unemployment Compensation income received from FPUC, PUA, and PEUC funds for Temporary Assistance eligibility determinations.

 

Child Care

Include Unemployment Compensation income received from FPUC, PUA, and PEUC funds for Child Care eligibility determinations.

 

FAMIS Entries

Enter the gross amount of Unemployment Compensation. Make appropriate entries on the Court Ordered Expense (FMXL/SUPEXP) screen to indicate child support expenses. Use the selections below to add Unemployment Compensation fund types to the Select Income (FMX2/SELINC) screen:

  • US Unemployment Compensation COVID19 FPUC–To indicate FPUC
  • UA Unemployment Compensation PUA-To indicate PUA
  • UE Unemployment Compensation PEUC-To indicate PEUC.

NOTE: FAMIS was updated with the additional Unemployment Codes effective 4/29/2020.

 

MEDES Entries

Enter the gross amount of Unemployment Compensation. Use the income type selections below to add Unemployment Compensation fund types to MEDES:

  • Unemployment Compensation COVID-19 FPUC
  • Unemployment Compensation COVID-19 PUA
  • Unemployment Compensation COVID-19 PEUC.

NOTE: Currently, MEDES is updated with an income type selection for Unemployment Compensation COVID-19 FPUC. Selections for Unemployment Compensation COVID-19 PUA and Unemployment Compensation COVID-19 PEUC will be added at a later date and staff will be notified of the change.

Do not use the income type selection Unemployment Compensation Stimulus Increase.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

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OEC20-01 EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

FROM:  REGINALD MCELHANNON, DIRECTOR CHILDREN’S DIVISION
                  KIM EVANS, DIRECTOR, FAMILY SUPPORT DIVISION
SUBJECT:  EXTENSION OF CHILD CARE SUBSIDY DUE TO COVID-19

On March 13, 2020 a national health emergency was declared in response to COVID-19.  As a result, Child Care Subsidy benefits will be extended for all households required to re-certify during April, May and June of 2020.   This extension will allow temporary changes to the Child Care Subsidy program that will help keep Missourians safe and healthy without fear of losing Child Care Subsidy benefits during this crisis.

To prevent Child Care subsidy from ending during the COVID-19 health crisis, a 3 month extension will be added to the current 12 month certification period for the months of April, May and June 2020.

Extension are as follows; cases that would have expired on:

04/1/2020 are extended through 06/30/2020,

05/1/2020 are extended through 07/31/2020, and

06/1/2020 are extended through08/31/2020.

Example: The Smith family is due to recertify for Child Care benefits in April 2020.  The eligibility system will case information for the current 12 month eligibility period and extend the certification through 06/30/2020.  The Smith family will continue to receive the same amount of Child Care Subsidy with no benefit interruptions.

NECESSARY ACTION

1. Review this memorandum with all Children’s Division and Family Support Division staff.
2. Review revised Child Care Subsidy sections as indicated below.
3. All questions should be cleared through normal supervisory channels and directed to:

PDS/MAS II CONTACT
Sharon Barsby
573-751-2037
Sharon.Barsby@dss.mo.gov
PROGRAM MANAGER
Marianne A Dawson
573-751-6793
Marianne.A.Dawson@dss.mo.gov
 

CHILD CARE SUBSIDY PROGRAM MANUAL REVISIONS

N/A

FORMS AND INSTRUCTIONS

N/A

REFERENCE DOCUMENTS AND RESOURCES

RELATED STATUTE

N/A

IM-162 CLARIFICATION OF VETERANS’ BENEFIT INCOME AND UPDATE OF AGENT ORANGE SETTLEMENT FUND PAYMENTS FOR ALL PROGRAMS

FROM:  REGINALD McELHANNON, INTERIM DIRECTOR

SUBJECT:  CLARIFICATION OF VETERANS’ BENEFIT INCOME AND UPDATE OF AGENT ORANGE SETTLEMENT FUND PAYMENTS FOR ALL PROGRAMS

MANUAL REVISION #116
1600.010.15.15
1025.015.15
0410.015.10
0805.015.30
0805.015.10
0610.010.00
1805.030.20.10
1110.020.30
1115.015.85
2010.045.10.05
0210.015.35.40
0210.015.05

 

DISCUSSION:

The purpose of this memorandum is to inform staff of updates to Veterans’ Benefits and Agent Orange Settlement Fund income in manual sections for the Temporary Assistance, MO HealthNet, Food Stamps, and Child Care programs. 

The funding for this settlement fund was created as a result of a class action lawsuit, Re: Agent Orange product liability litigation, M.D.L. No. 381 (E.D.N.Y).

The Agent Orange Settlement Fund closed in 1997. This unearned income source is no longer valid.

Updates have been made to explain benefits paid by the Veterans Administration (VA) to veterans with service-related disabilities include payments for disabilities due to exposure to Agent Orange.

Refer to the chart below to review specific manual sections updated as a result of these changes.

Program Policy # Update
Temporary Assistance 0210.015.05
  • Update – Agent Orange Aetna (AO no longer valid, fund closed in 1997).
  • Update – Agent Orange Veteran’s Benefits (AV no longer valid, use code VA for any Agent Orange related VA disability benefits).
  • Update – Veteran’s Benefits to show income code of (VA) also includes service related disabilities due to exposure to Agent Orange.
Temporary Assistance 0210.015.35.40
  • Update – Agent Orange Settlement Fund payments or payments received from any other fund established pursuant to the settlement in the Agent Orange product liability litigation. (Income no longer valid, fund closed 1997).
Food Stamps 1115.015.85
  • Update – Income Source code for VA benefits issued by the Department of Veterans Affairs related to exposure to Agent Orange.
Food Stamps 1110.020.30
  • Remove- Reference to Agent Orange Settlement Benefits.
Child Care 2010.045.10.05
  • Remove – Reference to Agent Orange as an excluded benefit.
MAGI 1805.030.20.10
  • Update – Clarification to #9, All Veterans Benefits, to include disabilities due to exposure to Agent Orange.
  • Update – Added clarification to #27, Agent Orange Aetna.  This settlement fund was closed in 1997.
MHABD 0805.015.10
0805.15.30
  • Update – Fund was closed in 1997.
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.
SAB 0410.015.10
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.
SNC 0610.010.00
  • Update – Fund was closed in 1997

 

December 1973 1025.015.15
  • Update-Fund was closed in 1997.
Gateway to Better Health 1600.010.15.15
  • Update – Fund was closed in 1997
  • Update-VA Benefits include payments from the Veterans Administration made to veterans with disabilities related to exposure to Agent Orange.

Required Action:

Due to these updates, the Unearned Income (UI) sources of Agent Orange AETNA (AO) and Agent Orange Veteran’s Benefits (AV) are no longer valid. Until changes are made in FAMIS, discontinue using income types AV and AO in FAMIS.  Use income type VA for all disability payments issued by the Veterans Administration to disabled veterans. In MEDES, discontinue using income types Agent Orange Aetna and Agent Orange Veterans Benefits.

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

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IM-070 TEMPORARY CENSUS EMPLOYEES EARNINGS

FROM:  PATRICK LUEBBERING, DIRECTOR

SUBJECT:  TEMPORARY CENSUS EMPLOYEES EARNINGS

 

DISCUSSION:

This memorandum introduces updates to the earned income code “CT – Census Income – Temporary” in FAMIS for the 2020 Census

Child Care: Effective April 1, 2019, the CT – Census Income – Temporary is included income in the Child Care Subsidy program budget.

Any changes to an active Child Care Subsidy case, simplified reporting rules will disregard benefit reductions on an active Child Care Subsidy case that reports new income or income increases from the Census Bureau.

Food Stamps: Missouri has received a waiver from Food and Nutrition Services (FNS) to exclude Census Income- Temporary (CT) income for the 2020 Census through September 30, 2020 for the Food Stamp program. This waiver allows participants to gain work experience as well as much needed income in the current economy without the loss of Food Stamp benefits.

Temporary Assistance: Effective April 1, 2019, the Census Income – Temporary (CT) is excluded income for the Temporary Assistance (TA) program budget. Missouri has received guidance from Agency for Family and Children (AFC) to exclude this income for the 2020 Census. This means TA participants will continue to receive their benefits without reduction while helping the Census Bureau and gaining work experience.

MO HealthNet Programs: For all MO HealthNet programs (MHABD and MAGI), the Census Income- Temporary (CT) is included income in the MO HealthNet budget.

It is important to code this income source correctly for reporting purposes. Effective April 1, 2019, on the Income (FMX0) screen enter income type “EI – Earned Income” and source “CT – Census Income – Temporary”. FAMIS will consider the income as follows:

Income Description

Income Type

Source

CC

FS

TA

MO HealthNet

Census Income-Temporary

EI

CT

Include

Exclude

Exclude

Include

In MEDES, this income should be budgeted as “Wages” on the Income Type field on the Income Evidence. The Employer Name field should be entered as “Temporary 2020 Census Employment”. This will help alert staff to update income once the 2020 Census is complete.

Identifying Temporary Census Employees

Temporary employees working on the 2020 Census effort will receive a weekly Earnings Statement.  At the top of the statement is a notation for Pay Group:  “CB-1-Census Temporary Weekly”, and the dates for the current pay period.  The employer address is listed as:

Chicago Regional Census Center
US Census Bureau
1111 W. 22nd Street, Suite 400, Oak Brook, Illinois 60523-1918

The Census Bureau is the only agency paying employees that will use the Census Income- Temporary (CT) earned income code.

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

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