EBT Manual

0150.035.05 Manual Transactions

IM-#94 September 20, 2004

Not all EBT transactions at a POS device are entered by the participant swiping the card through the machine. Sometimes circumstances cause the participant or store clerk to manually enter the transaction. This usually occurs when there is some defect or damage to the card which causes it to be rendered unusable. Some examples of this are:

  • the magnetic stripe on the card is scratched or worn;
  • the card’s magnetic stripe has become demagnetized; or
  • the card’s plastic coating has peeled off.

Discuss with the participant when a convenient time is to cancel the card and reissue a new one. The damaged card cannot be used once it is canceled.

Until the agreed upon time when a damaged card is canceled, the participant may use the card at retailers. The retailer keys the card number in manually to complete the transaction, instead of using a manual voucher. This is done in the same manner as credit or debit cards that are entered manually. All POS devices are equipped to do manual transactions. The participant or the store clerk uses the keypad accompanying the POS machine to enter the necessary information. Only the participant should enter his/her PIN! It should never be revealed to store personnel as part of entering the manual transaction!

Discuss with the participant the importance of protecting the card and keeping it from being damaged to avoid this time-consuming process. Further information on this is contained in the IM-4EBTpamphlet.