EBT Manual

0150.045.20 Expungement Process for Food Stamp Benefits

IM-#101 December 1, 2008

Prior to October 1, 2008, the benefit aged from the system when it was not accessed for 90 days. Food stamp benefits that were authorized and never accessed were expunged after the benefit becomes 365 days old. Benefits that were accessed, but not completely used, aged and then will be expunged when the last transaction is over 365 days old.

The monthly expungement process includes files from the previous month that meet the expungement criteria. This process will continue until all aged benefits have been expunged.

Effective October 1, 2008 Food Stamp benefits are no longer aged. Food Stamp benefits that are authorized and never accessed are expunged after the benefit becomes 365 days old. Benefits that are accessed, but not completely used, will be expunged when the last transaction is over 365 days old.

The benefit is canceled and updated in the Pay History screen in FAMIS to show the benefit is expunged. The status of the issuance is changed to �EXP�. To view the amount of the expunged benefit, select the issuance and press F16. The Payment Maintenance screen appears and the amount expunged appears in the Expunged field.

Effective October 1, 2008 participants currently in active status with an authorized benefit(s) which has not been accessed in 300 days will be sent a 300-day, system-generated letter. The letter requests the participant contact his/her caseworker within 10 days to discuss a possible change in circumstances. If there has been no change in circumstances, the participant is directed to make a purchase using his/her EBT card. Accessing the account restarts the time frame for the expunging process and prevents the benefits from being removed permanently.

If the benefit identified in the 300-day letter is not accessed, or the participant does not contact the caseworker, the benefits will be permanently expunged from the EBT account.