Food Stamps

1105.098.20.00 RECONCILIATION-COVERED EARNINGS

IM-#118 August 2, 2000

  1. LAG QUARTERSSSA will NOT develop LAG earnings for FSD because they will appear on SSA records when they are processed.  Because these quarters represent recent work activity, the immigrant should have acceptable evidence of earnings readily available.When the individual needs LAG quarters from the previous or current year, accept forms such as W-2 and/or W-2c, employer prepared wage statements or an IRS copy of the individual’s tax return. Credit qualified quarters to the applicant using the covered employment chart in Section 1105.098.20.10  Assume the earnings are covered employment if the proof submitted indicates FICA taxes were withheld.
  2. NON-LAG QUARTERSWhenever the applicant or other individual whose QQs are being credited to the immigrant does not agree with the QQ pattern provided by the IIVE query, it will be necessary to reconcile the discrepancy.When the individual believes that the work he/she performed was in covered employment, or Medicare-only government wages, and the earnings do not fall within the LAG period, SSA is responsible for investigating the discrepancy and correcting the record.

    Refer all covered employment or Medicare-only Federal, State, or local wage cases to SSA as follows:

    If the individual indicates that he/she used more than one SSN or allowed others to use his/her SSN, the individual will need to contact his/her local Social Security office to resolve the issue or call 1-800-772-1213 to set up an appointment.  Be sure to tell the individual to take a copy of the QC pattern, identifying information, and any proof of earnings they may have to the SSA office with them.

    If you need to develop a Z indicator for year(s) 1977 or earlier or a # sign indicator from the QC pattern, refer the case to SSA Office of Central Records Operations (OCRO) for investigation using Form SSA-512.  This form is located at the end of these guidelines and should be duplicated as needed.  Complete the SSA-512 including the following information:

    o  Name,
    o  Social Security Number,
    o  Date of Birth,
    o  Year or Years in Question,
    o  Return Address, and
    o  Copy of the Output From the Query.

    A separate development request is needed for each SSN to be investigated.

    Mail the request along with the copy of the IIVE response to:

    SSA, OCRO
    P.O. Box 17750
    Baltimore, MD  21235-0001

    If you need to follow up on the status of your request, 45 days after your original request, request another QQ history query.  If the entry has been updated, the # or Z will be overlaid with N or C.  If the QQ pattern has not been updated after 60 days, call 1-800-775-7802 (SSA-OCRO, Earnings Discrepancy).

    If the individual indicates there are missing quarters or code “Z” is 1978 or later, have the immigrant, if he or she is the number holder of the SSN, complete an SSA-7008 Request for Correction of Earnings. (This form can be obtained from your local Social Security Office). Proof of earnings such as W-2s, pay slip/stub, tax return or statement from the employer should be attached.  On top of the SSA-7008 write “Welfare Reform.”

    or

    If the immigrant is not the number holder, tell the immigrant that the number holder must complete the SSA-7008 and provide proof of earnings as shown above.

    All SSA-7008s along with the documentation should be mailed to:

    SSA, OCRO
    P.O. Box 17752
    Baltimore, MD  21235-0001

    If the applicant has no documentation, he/she should contact his/her local Social Security Office or call 1-800-772-1213 to arrange an appointment.

    NOTE:  Occasionally SSA will not be able to verify and credit covered wages and self-employment.  This is because SSA’s development requirements are designed to support strict insured status rules and Title II entitlement determinations.  If SSA cannot verify and credit covered wages and self-employment and you believe sufficient evidence exists to credit the wages or self-employment, use your best judgement whether to credit the wages or self-employment as noncovered qualifying quarters.