Legal Aspects Manual

0130.010.10 Handling Complaints From Sources Other Than the Participant or Their Representative

IM-73 June 2, 2022

Upon receiving a complaint from a person other than the participant or their representative, staff must:

  1. Review the complaint promptly
  2. Advise the reporter that:
    • Their name and complaint will be recorded in the case record
    • They may request that their name be withheld. However, the nature of the complaint will be recorded in the case record
    • The participant has access to their record and may see the reporters’ name and the fact that a complaint was made
    • They may be asked to appear at a fair hearing should any adverse action be taken against the participant’s case as a result of their complaint.
  3. Record information regarding receipt of complaint, nature of the complaint and all steps taken to resolve problem area(s) (this includes a supervisory conference and decision(s) reached). Staff will make a complete, clear, and concise comment in the eligibility system.

Note: Staff must use logical judgment when evaluating the validity of the complaint and in deciding what information is recorded in the case record (i.e. a complaint about the participant’s personal or moral habits which do not affect eligibility).