INCOME MAINTENANCE MANUAL

0130.010.00 CUSTOMER SERVICE COMPLAINTS AND COMMENTS

The Eligibility Specialist has primary responsibility for providing the information necessary to resolve complaints received from the claimant, his/her representative, or other concerned persons. Each complaint should be handled in a courteous manner.

The Eligibility Specialist can minimize claimant dissatisfaction by:

  1. Carefully explaining why information is requested, how it is used and why each action is required at the time of:
    • The interview
    • The annual review; and
    • Each interim contact.
  2. Giving the claimant time to absorb and understand each action;
  3. Avoiding any methods or manners which may appear to overwhelm the claimant.
  4. Immediately attempting to resolve the complaint, with the individual.