IM-1 February 13, 2004
If the hospital calls to notify FSD of the birth and to obtain a DCN, request the case name and DCN of the mother, the child’s name, date of birth, race and sex, and a copy of the hospital certificate.If the mother notifies FSD of the birth and does not have verification, call the hospital, physician, or nurse-midwife to obtain the verification and request a copy of the hospital certificate.If notification of the birth is from a managed care plan or Division of Medical Services, it should be treated the same as if the hospital had notified FSD. In this situation it will normally not be necessary to contact the hospital as the plan will have received all of the needed information and verification from them. The hospital should be called if the plan reports the child’s name as baby boy or girl to see if the hospital has the actual name.A private organization that normally makes applications as the representative of a client can also act as the hospital’s representative to report newborns. If notification is received from one of these organizations, an IM-6AR is not required. A general statement from the hospital authorizing them to notify FSD of children being born to MC+ or Medicaid recipients on the hospital’s behalf may be requested. It also would be acceptable to call the hospital to verify the birth when the notification is from one of these organizations.
NOTE: Do not wait for the copy of the hospital certificate prior to adding the child to the case.