Previous Child Care Manual

1200.000.00 Purpose and Overview

• 1200.005.00 Legal Basis
• 1200.010.00 Parental Choice
• 1200.015.00 Disclosure
  • 1200.015.05 Information Available to the EU
  • 1200.015.10 Information Available to the Public
  • 1200.015.15 Confidentiality of the Child Care Case File

1205.000.00 Setting Up a Case Record

• 1205.000.05 Case Location Policy

1210.000.00 Household Eligibility Criteria

• 1210.005.00 Family Unit
  • 1210.005.05 Relationship of the Applicant to the Child
  • 1210.005.10 Eligible Child
  • 1210.005.15 Citizenship
• 1210.010.00 Residency
• 1210.015.00 Social Security Number
  • 1210.015.05 Net Worth

• 1210.020.00 Eligible Need for Child Care
  • 1210.020.05 Temporary Assistance Participants
  • 1210.020.10 Non-Temporary Assistance Households
  • 1210.020.15 Definitions of Need Components and Time Limits
    • 1210.020.15.05 Verification of Need
    • 1210.020.15.10 Verification of Employment
    • 1210.020.15.15 Verification of Education or Training
    • 1210.020.15.20 Satisfactory Progress (Obsolete by CD14-41)
    • 1210.020.15.25 Exceptions To Satisfactory Progress (Obsolete by CD14-41)
    • 1210.020.15.30 Verification of Incapacitation of Payee
    • 1210.020.15.35 Definition of Special Needs Child
    • 1210.020.15.40 Verification of Special Needs
    • 1210.020.15.45 Non-Temporary Assistance of Job Search Obsolete
    • 1210.020.15.50 Continuity of Care
• 1210.025.00 Income Eligibility Guidelines
  • 1210.025.05 Budgeting Process
    • 1210.025.05.05 Computing Monthly Gross Income
    • 1210.025.05.10 Converting Income
      
    • 1210.025.05.15 Unearned Income
    • 1210.025.05.20 Irregular or Sporadic Income
    • 1210.025.05.25 Income from Self-Employment
    • 1210.025.05.30 Deductions from Self-Employment Income
    • 1210.025.05.35 Military Income
  • 1210.025.10 Exclusions from Monthly Income
    • 1210.025.10.05 Benifits from Another Agency
    • 1210.025.10.10 Resource Payments
    • 1210.025.10.15 Monetary Gifts and Special Income Circumstances
    • 1210.025.10.20 Income In-Kind/Non-Cash Income
    • 1210.025.10.25 Loans
    • 1210.025.10.30 Other
  • 1210.025.15 Deductions from Gross Income
  • 1210.025.20 $30 Plus 1/3 Disregard for Child Care Assistance
• 1210.030.00 Protective Services Child Care
  • 1210.030.05 Family-Centered Out-of-Home Care/Foster Care
  • 1210.030.10 Family-Centered Out-of-Home Care Children Placed Out of State-ICPC
  • 1210.030.15 Family-Centered Services and Intensive In-Home Services
  • 1210.030.20 Adoption Subsidy/Legal Guardianship
  • 1210.030.25 Procedures for Authorizing Protective Services Child Care
  • 1210.030.30 Payment Requirements for Protective Services Child Care
  • 1210.030.35 Monitoring Ongoing Use of Protective Services Child Care
  • 1210.030.40 Changing or Terminating Protective Services Child Care

1215.000.00 Provider Eligibility

• 1215.005.00 Licensed Providers
• 1215.010.00 License-Exempt Providers
  • 1215.010.05 Four or Less Unrelated Children
  • 1215.010.10 Religious License-Exempt Providers
  • 1215.010.015 Other License-Exempt Types Granted by DHSS
  • 1215.010.20 Out of State Providers
  • 1215.010.25 Military Base Providers
• 1215.020.00 PROCESS Provider Registration
  • 1215.020.05 Registration Begin Dates
    • 1215.020.05.05 Registration Begin Dates for License Exempt DHSS Providers
    • 1215.020.05.10 Registration Begin Dates for License Exempt DSS Providers

• 1215.025.00 Health and Safety Certification
  • 1215.025.05 Fire Codes
  • 1215.025.10 Immunizations
  • 1215.025.15 Exemptions from Health and Safety Certification
  • 1215.025.20 Background Screening Requirements for Registered Family Home Providers
    • 1215.025.20.05 Process for Using the Family Care Safety Registry for Background Screenings:
      • 1215.025.20.05.05 Initial Applications for Registration with FCSR:
      • 1215.025.20.05.10 Using FCSR for Registration Renewals:
      • 1215.025.20.05.15 Results of Background Screenings Completed by FCSR:
• 1215.030.00 Ineligible Child Care Providers
• 1215.035.00 Correction Payment
• 1215.040.00 Child Care Rate Enhancements
  • 1215.040.005 Special Needs Rate Enhancement
  • 1215.040.010 Accreditation Rate Enhancement
  • 1215.040.015 Disproportionate Share Rate Enhancement
• 1215.050.00 Parents as Child Care Providers
• 1215.060.00 Processing of Court Dispositions from Sam Pratt’s Law

1220.000.00 Processing Requests for Services

• 1220.005.00 Date of Requests
• 1220.010.00 Application Processing
  • 1220.010.05 Requests for Child Care Assistance
  • 1220.010.10 Signing the Application
  • 1220.010.15 Where to File and Transferring Applications
  • 1220.010.20 Interview Procedures
  • 1220.010.25 Voluntary Withdrawal of Application
  • 1220.010.30 Re-Applications
  • 1220.010.35 Approving an Application
  • 1220.010.40 Denying and Application
• 1220.015.00 Waiting List
  • 1220.015.05 Adding to the Waiting List
  • 1220.015.10 Removing from Waiting Lists
• 1220.025.00 Individual Authorization Process
  • 1220.025.05 Authorizaiton Limits
    • 1220.025.05.05 In-Home Care
  • 1220.025.10 Sleep Time
  • 1220.025.15 Travel Time
  • 1220.025.20 Child to Provider Relationship

1225.000.00 Payment of Child Care Benefits

• 1225.005.00 Direct Payment to the Provider
  • 1225.005.05 Contracted Providers
  • 1225.005.10 Registered Providers
• 1225.010.00 Reimbursement to the Parent
• 1225.015.00 Begin Date of Payments
• 1225.020.00 Absences and Holidays
• 1225.025.00 Providers Status in Relation to Payments
  • 1225.025.05 Registered Providers
  • 1225.025.10 Religious License-Exempt Providers
  • 1225.025.15 Licensed Providers
• 1225.030.00 Child Care Maximum Payment Rates
  
• 1225.035.00 Receipts/Invoicing
  • 1225.035.05 Invoices
  • 1225.035.10 Receipts Obsolete
  • 1225.035.15 Attendance Record
• 1225.040.00 Sliding Fee From Households
  • 1225.040.05 Temporary Assistance and Lowest Income Households
  • 1225.040.10 Non-Payment of Sliding Fee
• 1225.045.00 Co-Payments to the Provider
• 1225.050.00 Head Start and Early Head Start Child Care Assistance Participation Head

1230.000.00 Interim Changes

• 1230.005.00 Adding or Removing a Child
• 1230.010.00 Authorization Extensions
• 1230.015.00 Change in the Age of a Child
• 1230.020.00 Change in the Provider
• 1230.025.00 Change in the Sliding Fee
• 1230.030.00 Case Transfer
• 1230.035.00 Case Closings and Cancel Closings
• 1230.040.00 Change in Provider’s Status
  • 1230.040.05 Registered to Contracted Change in Status
  • 1230.040.10 Registered Provider to Licensed Provider
  • 1230.040.15 Provider License
  • 1230.040.20 Provider Contract
  • 1230.040.25 Registration and/or Health and Safety Certification
• 1230.045.00 Redeterminations
  • • 1230.045.05 Priority Reviews

1235.000.00 Authorization Designee, Payment Designee, and Authorizing Worker Duties Relating to Child Care

• 1235.005.00 Authorizing Designee (Supervisor I level or above)
• 1235.010.00 Payment Designee
• 1235.015.00 Authorizing Worker Duties

1240.000.00 Record Destruction

1250.000.00 Child Care Case Reviews

1255.000.00 GLOSSARY

1260.000.00 Hand-Up Pilot Program

• • • 1260.005.00 Application Process and Processing
    • 1260.010.00 Participant Eligibility
    • 1260.015.00 Premiums
    • 1260.020.00 Provider Rates
    • 1260.025.00 Invoicing
    • 1260.030.00 Payments
    • 1260.035.00 Hearings
    • 1260.040.00 Documentation
    • 1260.045.00 Reporting