PREVIOUS CHILD CARE MANUAL – TABLE OF CONTENTS

1220.025.05 AUTHORIZATION LIMITS

(CD15-06, OEC15-02 dated January 23, 2015)CD12-14, OEC12-03 January 31, 2012

Staff can authorize up to 25 daytime units or 25 evening/weekend units of care, as needed based on the parent and child’s schedules.  If the schedules indicate more than 25 units of care are needed per month, a comment must be entered on the Child Care Authorization (CCAUTH – FM3O) screen indicating how many and what type of units the child is eligible for, based on verified schedules.

Two Parent Households:  If both parents are engaged in eligible need component, the child’s authorization should be based on the schedule of the parent who is absent from the home for the shortest period of time, as well as the child’s school schedule, if applicable.  Care should be authorized for the times in which both parents are engaged in an eligible need component, and the child is not in school.

EXAMPLE:  Mrs. Smith works from 8:00 am to 4:30 pm Monday through Friday.  Mr. Smith attends an approved training program on Monday, Wednesday and Friday from 2:00 to 6:00 pm.  Their daughter, Mary, is one (1) year old.  Mr. Smith drops Mary off at the child care facility at 1:30 pm and Mrs. Smith picks Mary up after work at 5:00 pm on Monday, Wednesday and Friday.  Based on Mr. and Mrs. Smith’s work and training schedules, Mary has a need for care from 1:30 pm – 5:00 pm three (3) days per week.  As Mary is in care for three and one half (3 ½) hours per day, three (3) days per week, she should be authorized for 13 half time daytime units of care per month (3 days X 4.333 rounds to 13 days).

School Age Children:  Eligibility Specialists cannot enter more than five (5) full time daytime units of care for the months of September through April for children seven (7) years of age or older.  Supervisors have the ability to authorize a child age seven (7) years of age and older for more than five (5) full time day units per month for the months of September through April. Supervisors and Eligibility Specialists are expected to review the parent and child’s schedules and verify the child is in need of more than five (5) full time day units of care per month prior to the Supervisor entering the child’s authorization in FAMIS.

A comment is required on the CCAUTH (FM3O) screen that describes how the number and type of units of care were determined for the authorization period.  This comment should include the parent’s schedule and how it was verified, as well as the child’s school schedule, if applicable.  For school age children authorized for more than five (5) full time daytime units per month, this comment should also specify the reason the child is not in school full time and how this was verified.