PREVIOUS CHILD CARE MANUAL – TABLE OF CONTENTS

1225.020.00 ABSENCES AND HOLIDAYS

CD13-16/OEC13-01 March 11, 2013CD12-13, OEC12-02 January 30, 2012

Payment for absences and/or holidays is allowable only for the units when a child would normally be in care.
An absence is any day the facility is open for business with other children receiving child care services and an authorized child is not in attendance.
A holiday is any day the facility is closed during normal operating hours and no children are in care. This includes, but is not limited to standard legal holidays, local holidays, the facility closing due to inclement weather, or a provider vacation.

  • Payment will not be reimbursed as an absence when the facility is closed for business.
  • A child must be authorized for the day on which a holiday falls for holiday payment to be made for that child.
  • If a holiday is claimed for one child, a holiday must be claimed for all eligible children receiving subsidized child care in that facility.
  • Holidays are tracked on a state fiscal year basis (July 1 to June 30).
  • DSS will not make child care payments for more than eleven (11) holidays in any given fiscal year.

NOTE: Child care providers shall not claim absences in lieu of a holiday if all eleven (11) holidays have been exhausted within the fiscal year.

Payment may be made at the child’s authorized level of care (Full-, Half-, or Part-Time) when the child is not in attendance, subject to the following limitations, as long as the child attended a minimum of one (1) unit in the month:

  • A maximum of five (5) absence and/or holiday units per month for children authorized to attend 20 or more units per month.
  • A maximum of three (3) absence and/or holiday units per month for children authorized to attend two (2) to 19 units per month.