PREVIOUS CHILD CARE MANUAL

1225.035.15 ATTENDANCE RECORD

CD12-13, OEC12-02 January 30, 2012CD08-120/OEC08-06 12/24/2008,

Registered providers must maintain and submit the Child Attendance Record By Family Unit form CS-109, or other attendance documentation, with each invoice to verify attendance.  This form must be initialed daily and co-signed by the parent or adult designee at the end of each service month.

Request a licensed provider to submit the original copy of the CS-109, or other attendance documentation, when there are questions regarding the Child Care Vendor Invoice and the child’s actual attendance.  Form CS-109, or other attendance documentation, must be initialed daily and co- signed monthly by the parent or adult designee.

Providers using documentation methods other than the CS-109 to record attendance must ensure that documentation contains (at minimum):

  • The name of each child for whom reimbursement is requested.
  • The date(s) the child was in attendance and the time of arrival and departure.
  • The original signature of the parent or adult designee certifying the attendance of the child.

NOTE:  If the provider uses a computerized daily attendance system, attendance must be printed monthly for the parent or adult designee’s signature and date.  All providers are required to keep all attendance records for a minimum of 5 years.