Registered providers must maintain and submit the Child Attendance Record By Family Unit form CS-109, or other attendance documentation, with each invoice to verify attendance. This form must be initialed daily and co-signed by the parent or adult designee at the end of each service month.
Request a licensed provider to submit the original copy of the CS-109, or other attendance documentation, when there are questions regarding the Child Care Vendor Invoice and the child’s actual attendance. Form CS-109, or other attendance documentation, must be initialed daily and co- signed monthly by the parent or adult designee.
Providers using documentation methods other than the CS-109 to record attendance must ensure that documentation contains (at minimum):
- The name of each child for whom reimbursement is requested.
- The date(s) the child was in attendance and the time of arrival and departure.
- The original signature of the parent or adult designee certifying the attendance of the child.
NOTE: If the provider uses a computerized daily attendance system, attendance must be printed monthly for the parent or adult designee’s signature and date. All providers are required to keep all attendance records for a minimum of 5 years.