PREVIOUS CHILD CARE MANUAL

1235.010.00 PAYMENT DESIGNEE DUTIES

CD11-90/OEC-19 – October 17, 2011

The Payment Designee is responsible for ensuring correct payment is made for all services authorized and delivered.

The Payment Designee reviews each Child Care Invoice submitted for completeness, reasonableness of service delivery, and accuracy.  The signature of the Payment Designee is mandatory and required prior to data entry of any Child Care Invoice.

Duties of the Payment Designee include the following:

  1. Checking the payment requested to ensure accuracy and completeness.  Determine appropriate action based on the following:
    1. Can a specific invoice be corrected after receiving clarification from the provider, entered for payment, and the ‘correction copy’ returned to the provider for their records;
    2. Must the entire invoice be returned to the provider for correction and resubmission for payment;
    3. Can payment be processed for correct line items, with return of the partially paid invoice to the provider for correction and resubmission for payment of the remainder of these items.
  2. Processing all invoices submitted for payment in an expedient manner to ensure prompt payment.  If providers do not receive their payment within forty-five days from the date of receipt of a complete and accurate invoice, they may claim interest at the rate of 12% per annum for any unpaid balance.
  3. Contacting the provider immediately to resolve any incompleteness or inaccuracies identified on submitted invoices.
  4. Reviewing systems generated reports to ensure that payments have been made correctly and timely.