The Emergency Food Assistance Program Manual

The Emergency Food Assistance Program Manual

The purpose of this Manual is to establish policies and procedures for food banks, food pantries, soup kitchens, homeless shelters, domestic violence shelters, Kids Cafes and other non-profit organizations to receive, store, distribute and/or use federally-donated foods made available under The Emergency Food Assistance Program (TEFAP). 


The Missouri Department of Social Services, Family Support Division (FSD), through the U.S. Department of Agriculture (USDA) Food Distribution Program, provides food to help improve the nutritional status of children and needy adults.

The program has a twofold purpose:

  • To improve the nutritional quality of the diets of participating persons
  • To help strengthen the agricultural market for products produced by American farmers

Click here to continue to the full TEFAP program introduction.

  1.  Household Eligibility Criteria
  2.  Application
  3.  Residence
  4.  Household Determination
  5.  Public Assistance (PA) Eligibility
  6.  Non-Public Assistance (NPA) Income Eligibility
  7.  Verification
  8.  Determining Household Eligibility
  9.  Certification Action
  10.  Individual Eligibility (Congregate Meal Sites)

Exhibit A – Income Eligibility Guidelines, 185% of Federal Poverty Guidelines

  1.  General
  2.  Requesting USDA Foods
  3.  Inspecting USDA Shipments
  4.  Accepting and Receipting USDA Foods Shipments
  5.  Unloading the Shipment
  6.  Disposition and Replacement of Out-of-Condition Foods
  7.  Records

FNS Instruction 709-5
FNS-062
FNS-107

  1.  Food Banks
  2.  Distribution Sites
  3.  Food Pantry Guidelines
  4.  Food Pantry Facilities
  5.  Food Pantry Distribution
  6.  First Tier Congregate Meal Organization Guidelines
  7.  Use of USDA Foods for Demonstrations or Workshops
  8.  Limitation on Activities Unrelated to TEFAP
  9.  Prohibited Activities
  10.  Household Suspension or Disqualification from USDA/TEFAP due to Program Violation
  11.  Volunteers

Exhibit A – Food Distribution Programs Fact Sheet

  1.  Introduction
  2.  Dry Food Storage Area
  3.  Refrigerated Food Storage Area
  4.  Management Practices
  5.  Housekeeping Practices

For additional information regarding storage of USDA Foods, refer to “Household Product Information Sheets and Recipes” at the USDA/FNS/Food Distribution Programs Internet website: https://www.fns.usda.gov/usda-foods/household-product-information-sheets-and-recipes

  1.  Required Reports
  2.  Record Keeping
  3.  Report of Receipts and Distributions (FD-3)
  4.  USDA Food Losses and Claims
  5.  Administrative Funding
  6.  Record of Expenditures Under TEFAP Financial Assistance (FD-32D)
  7.  Record Maintenance and Inspection
  8.  Review of Eligible Recipient Agencies’ Audits

Exhibit A – Required Reports & Due Dates
Exhibit B – Food Bank Claim Procedures

Appendix A – Definitions
Appendix B – Forms
Appendix C – USDA Foods Listing for the Calendar Year