M E M O R A N D U M

IM-124  07/09/01 CANCEL REJECT TIMELY FOOD STAMP APPLICATIONS
FOOD STAMP REVISION #26
SECTION 1130.020.15



 

SUBJECT:
CANCEL REJECT TIMELY FOOD STAMP APPLICATIONS
FOOD STAMP MANUAL REVISION #26
SECTION 1130.020.15
 
DISCUSSION:
Effective July 2001 households whose timely food stamp applications were rejected because they failed to take a required action to determine eligibility or benefit amount, must be cancel rejected if the household takes the required action within the month following the end of the certification period.  The household must not be required to complete a new Application for Food Stamp Benefits (FS-1).  This policy is effective for households whose certification expired in June 2001.  This change is implemented due to changes in regulations recently published by USDA.

Cancel Reject Procedure

Complete the cancel reject transaction the same day the household provides information needed to determine its eligibility or benefit amount.  Use FREJ to cancel reject timely re-applications that have been rejected.  Sign on to FAPC to access FREJ.  To access FREJ: 

  • enter FREJ in the upper left corner of the screen and press the ENTER key (lower right CTRL key),
  • enter "S" space and the head of household's DCN, and
  • press the ENTER key.
A new code, 06, has been created to reinstate a rejected timely application.  Take the following action to cancel reject a timely reapplication that has been rejected:
  • enter code 06 in the "reason" field of FREJ,
  • enter the number of PA, Non-PA, and SSI household members,
  • update the Caseload and Worker numbers, if necessary,  and
  • press the ENTER key.
The last application will be reinstated upon completion of the above action. 

Process cancel reject cases within 20 days of receipt of the information. When completing the eligibility determination prorate benefits from the date the household takes the required action.  To correctly prorate the benefits for the first month of certification, enter the date the household completed the required action as the date of application in FBCA.

FSU5 transactions approving or denying a cancel rejected case may be entered on the same day as the cancel reject transaction is entered.  Transactions entered more than 20 days after the date of receipt of the information are considered agency delay.

Timely applications that were rejected for any reason other than failure/refusal to cooperate cannot be cancel rejected.  New applications and non-timely applications cannot be cancel rejected. 

Household Returns Without Verification 

Households that request an application for Food Stamps in the month following the last month of certification that have not taken the required action on their previous application must complete a new Application for Food Stamp Benefits (FS-1).

Reports

The Production and Currency reports will be revised to gather data on cancel reject transactions.  The Weekly Application Control Report will also be revised to reflect the new due date on cancel reject cases.  These changes have not yet been completed. 

The Food Stamp Manual is revised to reflect these changes. 
 
NECESSARY ACTION:
  • Review this memorandum with appropriate staff.
  • Initiate this procedure beginning in the month of July for households with a June last ATP month. 
  • File the revised manual pages. 
JKW
Distribution #3
Attachment
[ Memorandum Table of Contents ]
IM-123
IM-125