| In preparation for FAMIS conversion, it
is important that the correct address is entered into the current system.
Effective August 14, 2001, the Code-1 (CD1P) database will automatically
validate all addresses entered in IAPP and FSU5. CD1P is the tran
ID staff use to verify addresses. Code-1 is the program used in CD1P,
IAPP, and FSU5.
Memorandum IM-#23, dated May 1, 1995, instructed
staff to use CD1P to validate addresses by entering the street address
(primary address), city, state, and zip code. It is no longer correct
to enter the zip code when validating an address through CD1P. Enter
only the street address, city, and state. CD1P will validate the
address and display the correct zip code if a valid address is entered.
If an address entered in IAPP or FSU5 does
not match with Code-1, an on-line edit message appears. The case
action will not process until the address is corrected. Note:
Counties
with addresses not in the Code-1 database or a verified address that does
not match will need to contact the Food Stamp Program and Policy Unit for
an override. Food Stamp Program and Policy can override addresses
in IAPP and FSU5. If a verified address does not match the Code-1
database, be sure the address entered in FSU5 is correct before requesting
an override.
Addresses currently in the system are not
automatically validated through Code-1 and will not be validated until
the next certification application (in IAPP) or change of address in FSU5.
Once an address is validated in IAPP or FSU5, it will not be
validated again until the next certification
application (in IAPP) or the next time the address is changed in FSU5.
When entering an address in IAPP or FSU5,
take the following action:
-
Check the address using tran id CD1P;
-
If the address is validated, enter the address
in FSU5 or IAPP as it appears in CD1P.
-
If CD1P cannot validate the address, explore
with the household the entire appropriate mailing address.
-
If the address is valid, but not found in
CD1P, contact Food Stamp Program and Policy for an override in IAPP or
FSU5.
Following is a list of Code-1 error edit messages
in FSU5 and IAPP:
-
CODE-1 ERROR - APARTMENT NUMBER MISSING OR
NOT FOUND: The address should have an apartment number and it is missing,
the apartment number is incorrect, or the address is new.
-
CODE-1 ERROR - INSUFFICIENT OR BLANK ADDRESS
INFORMATION: The address given is incomplete.
-
CODE-1 ERROR - HOUSE/BOX NUMBER NOT FOUND
ON STREET: The house or box number does not exist for the street given
or the address is new.
-
CODE-1 ERROR - DIRECTIONAL IS REQUIRED (N,
S, E, W, NE, NW, SE, SW): This address requires a direction in the address.
For example, 100 Elm St. should be 100 E. Elm St.
-
CODE-1 ERROR - INVALID DIRECTIONAL FOR THIS
STREET: This address either should not contain a direction or contains
the incorrect direction.
-
CODE-1 ERROR - SUFFIX IS REQUIRED (ST, RD,
LN, AVE, BLVD, CT, TER): The address cannot be identified because there
are multiple streets with the same name but different suffix. For
example, in some cities there may be 100 Elm Drive and 100 Elm Road.
Without the suffix, Code-1 cannot identify which address is given.
-
CODE-1 ERROR - INVALID SUFFIX FOR THIS STREET:
The suffix given for this particular street does not exist.
-
CODE-1 ERROR - MULTIPLE ADDRESS MATCHES WERE
FOUND: The address has two or three possible matches. More information
is needed to determine the correct address match.
-
CODE-1 ERROR - STREET NAME NOT FOUND IN ZIP
CODE: The street name is either incorrect or is a new address.
-
CODE-1 ERROR - ZIP CODE NOT FOUND IN DATABASE:
The zip code given does not exist or is a new zip code.
After FSU5 and IAPP address validation through
the Code-1 database, the address will format as follows:
-
If an incorrect zip code is entered with a
valid address in that city, Code-1 will correct the zip code.
-
If a secondary address such as an apartment
number is entered on the first address line and there is room on the second
address line, Code-1 will move the apartment number to the end of the address
on the second address line.
County office staff should follow the addressing
rules established by the local Post Office. For example, if the Post
Office does not want residential address used with the mailing address,
do not use residential address in that area. If the Post Office allows
a P.O. Box and a residential address, but requires the P.O. Box to be on
the second line, enter the address that way.
If you have any questions, follow supervisory
channels prior to contacting Central Office. |