Changes are as follows:

• No duplicate components will be allowed on the JCAT screen
• Removal of the Transportation Reimbursement (J005) screen
• TRE will be entered on Authorizing Supportive Service Payment (JSSP) screen
• Code "F" has been added to Support Service field on the JSSP screen to issue TRE for individuals traveling more than Forty-five (45) miles one way to an activity
• JSSH screen has been revised to accommodateTRE history payments
• Component 13-Unsubsidized Paid Employment has been revised to be the only employment component.  The system will automatically close the employment data at the end of the 90 days supportive services on the employment screen and enter a "Y" in the non-pay column on JCAT
• The system will now allow a self-sufficiency case manger to enter a "Y" in the non-pay column on JCAT for component 13
• Component 99-Job Entry has been eliminated; no new entries will be allowed after February 28, 2002
• Entry of component 06-Direct Job Placement will NOT be allowed for Work First or PACT.  Component 06 will be allowed for program FDJP only.

As discussed in email memorandum #153 dated November 21, 2001, NO component should be duplicated on the JCAT screen.  JCAT cannot be expanded to a second screen.  When the screen is full and staff attempt to enter a duplicate component it brings down the JCAT system statewide.

The error message that will appear on the screen if a duplicate component is erroneously entered will be:  "Cannot Enter A Duplicate Component-Modify Current Component".  To review the correct procedure to re-open a component after the component has been closed, see JCAT instructions in the Case Management Desk Reference on the Intranet.

For component history the Self-Sufficiency Case Manager should enter components on the Work Activity Component Record (IM-314) form.

Duplicate components currently on JCAT will not appear on the JCAT screen effective
March 1, 2002.  The most recent start date for a component will remain on the JCAT screen.

REVISED JSSP SCREEN

The Transportation Reimbursement Screen (J005) has been deleted.  Enter TRE on the JSSP screen in bi-weekly amounts according to number of days the individual is scheduled to participate in a component.

NOTE:  The JSSH screen should ALWAYS be reviewed before entering TRE to avoid duplicate issuance.

The JSSP screen has be revised as follows:
 

SUPP	START	END
SERV	DATE	DATE	AMT	DBF-14

• Enter "T" under Supp Serv indicating transportation reimbursement expense for $5.00 per day
• Enter "F" under Supp Serv indicating transportation reimbursement expense for $10.00 per day when the individual travels more than forty-five (45) miles one way to an activity
• Enter first date of bi-weekly transportation reimbursement period under Start Date
• Enter last date of bi-weekly transportation reimbursement period under End Date
• Enter total amount of TRE under Amount for dates entered
(Determine total amount of TRE by multiplying number of days the individual participated in a component by $5.00 or $10.00 for each day.)
• Enter a W for Work Related Expenses Supp Serv.  Required fields for WRE are Supp Serv, Start Date, and Amnt.  Optional fields are End Date and DBF-14.

Rose is attending Vocational Education & Training (component 04) classes two days a week (Tuesday and Thursday) and working in Unsubsidized Paid Employment (component 13) two days a week (Monday and Friday) each week JSSP entries would be:

(Participating in a work activity 4 days per week)
      4 days x 2 (bi-weekly period of time) = 8
          8 days x $5.00 (per day) = $40.00

(Participating in a work activity 3 days per week)
      3 days x 2 (bi-weekly period of time) = 6
          6 days x $5.00 (per day) = $30.00

If Rose was working (component 13) Monday through Friday and attending Vocational Education & Training (component 04) classes on Monday, Wednesday and Friday JSSP entries would be:

(Participating in a work activity 5 days per week)
     5 days x 2 (bi-weekly period of time) = 10
         10 days x $5.00 (per day) = $50.00

If Rose was traveling over 45 miles to work (component 13) Monday through Friday and to Vocational Education & Training (component 04) classes on Monday, Wednesday, and Friday JSSP entries would be:

(Participating in a work activity 5 days per week)
     5 days x 2 (bi-weekly period of time) = 10
        10 days x $10.00 (per day) = $100.00

The following edit has been added to JSSP:

• Payment Exceeds Max Allowed For # of Days Requested

When figuring the number of days requested, the start date is day one.  In the above example 01-07 is day one and no more than 12 days of TRE can be issued.  This would occur when the individual attended an activity all 12 days of this period

 12 days x $  5.00 = $ 60.00 
                   OR
 12 days x $10.00 = $120.00

The maximum allowed for above example would be $60.00 with a T and $120.00 with an F support service code.

The JSSH screen has been revised to accommodate the new field "END DATE" on the JSSP screen.
 
 

SUPP	START	END
SERV	DATE	DATE	AMT	DBF14

The End Date is not a mandatory field when Supp Serv code is W for WRE.

NOTE:  The JSSH screen should ALWAYS be reviewed before entering TRE to avoid duplicate issuance.

COMPONENT 13-UNSUBSIDIZED EMPLOYMENT

Component 13 (Unsubsidized Paid Employment) will be the only employment component.  (See component 99)

When an individual becomes employed, enter the employment information in component 13-Unsubsidized Employment.  The Case Management Employment Data Screen has been revised to accept entries in:

• Scheduled Hrs/Week,
• Employed Before Case Mngt,
• Employment Began,
• Employment Ended, and
• Reason Ended.

TRE should be paid through component 13 for 90 days supportive services.

The system will automatically close the employment information screen after the 90 days supportive services end and a "Y" will also be entered in the non-pay column on the JCAT screen

A "Y" is now an allowable entry in the non-pay column by the Self-Sufficiency Case Manager for component 13 on JCAT for easier case management issues.

Enter individuals in component 13 BEFORE the Temporary Assistance case is closed if employment results in ineligibility.  This will allow you to enter supportive services in the system for the 90 days following closing.

COMPONENT 99-JOB ENTRY

The system will no longer allow a new entry in component 99-Job Entry after February 28, 2002.  All Job Entry (component 99) should be closed no later than May 30, 2002, 90 days after the February 28, 2002 deadline.

COMPONENT 06-DIRECT JOB PLACEMENT

Entry of component 06-Direct Job Placement will NOT be allowed for Work First or PACT.  Component 06 will be allowed for program FDJP only.

REVIEW OF TRE POLICY

Changes to the JOBS system for entering TRE has NOT changed policy.

Individuals participating in component activities receive $5.00 per day for transportation costs to and from their activity site. The maximum daily TRE payment of $10.00 may be obtained by traveling more than 45 miles one way to an activity.  If an individual is participating in two different components and attending them on the same day, provide transportation of $5.00 per day.

TRE payments are based on the participant's scheduled hours of attendance.  If an individual's component activity is scheduled to be closed because of a break or holiday, DO NOT provide TRE payments. 

If another agency or organization provides a transportation payment of $5.00 or more, DO NOT provide TRE.  When another agency or organization pays less than $5.00 daily in TRE, DFS may supplement the payment to equal a total of $5.00 per day.  Make this entry on the JSSP screen.

TRE payments MAY BE issued for up to 90 days after employment whether receiving Temporary Assistance or Medical Assistance for Families. The case manager should examine each individual's circumstances to determine the continued need for transportation and work-related expenses.  Factors to consider in making this determination may include, but are not limited to: 

• When the first paycheck is received and the family's financial need, 

• Other resources available to the participant (family, religious organizations, etc.)

Review the Temporary Assistance/Case Management manual Section 0290.000.00 and 0290.020.00 for other policies on issuing TRE and Supportive Services.

Attendance Report (IM-315) is to be used to verify two consecutive weeks of satisfactory attendance for all new program participants and individuals who have caused a sanction. Verify actual attendance hours when the participant's component activities change or a change in scheduled hours is reported.  Review Section 0280.025.00

MANUAL CHANGES

Attached to this memorandum are Temporary Assistance/Case Management manual pages and Case Management Desk Reference pages. 

Changes addressing TRE payment for Work First will also be discussed in a separate memorandum.

The Case Management Code Sheet and Desk Reference pages have been updated on the Intranet.  If a revised hard copy of the code sheet is desired, please print from the Intranet.

• Review this memorandum with appropriate staff.
• Do not duplicate components on the JCAT screen.
• Review individuals that are active in Unsubsidized Employment (component 13) for appropriate time limit of TRE.
• Use code "F" in Support Service field on the JSSP screen to issue TRE for individuals traveling more than Forty-five (45) miles one way to an activity,
• Do not use Job Entry (component 99) after February 28, 2002.
• Enter individuals in component 13 BEFORE the Temporary Assistance case is closed if employment results in ineligibility. 
• All Job Entry (component 99) should be closed no later than May 30, 2002, 90 days after the February 28, 2002 deadline to entry the last component 99.
• Use Direct Job Placement (component 06) for program FDJP-Food Stamp Direct Job Placement only.
• File the attached revised manual pages and Appendices J and K in the Temporary Assistance/Case Management Manual.
• File the attached revised pages in your Case Management Desk Reference Guide.
• Remove the JCAT Screen Transportation Reimbursement section from the Case Management Desk Reference Guide.