IM-74 06/20/02 60-MONTH LIFETIME TRACKING SCREENS
SUBJECT: | ||||||||
60-MONTH LIFETIME TRACKING SCREENS | ||||||||
DISCUSSION: | ||||||||
In an effort to assist staff in tracking
the 60-month lifetime limit, the following screens are now available: ITME
(Time Limit Tracking Main Menu), ITMI (Time Tracking Inquiry) and ITMU
(Time Limit Tracking Update). The purpose of this memorandum is to
introduce the new time limit tracking screens and explain how to use these
screens. All screens are now available through the PROD and FAPC
systems.
All staff will have access to the ITME and ITMI inquiry screen. Only staff designated to have update capabilities will have access to the ITMU update screen. Those designated to have access to ITMU have been informed and are now authorized to use this screen. ITMU instructions follow this memorandum as Attachment 1. ITME This screen is the menu into the time tracking system. From this screen, you will be able to access both ITMI and ITMU (if you have clearance). To access ITME, Type ITME and press enter. The following screen will appear:
From ITME, space one over and type in the DCN. Place an X at the cursor position in front of TEMPORARY ASSISTANCE TIME TRACKING INQUIRY (ITMI). You may also type ITMI space DCN and avoid the menu if you wish. There may be other programs, which require time tracking, added to ITME later. When that happens, you will be notified in a future memorandum.
When you press enter, the ITMI screen will appear. ITMI The ITMI screen provides inquiry information on the total number of months an individual has received Temporary Assistance, been exempt from the 60-month count or received an extension for hardship. (Extensions for Hardship will be explained in a future memorandum). Information in the IMU5 and JOBS systems is pulled over into this screen. ITMI will capture the following information from the other systems, it will not be necessary for staff to enter any of the following:
Help screens have been developed for the ITMI and ITMU systems. They are available in any location that has an entry in the field. To access the help screens move your cursor to the field in question and then press the F1 key. To exit the help screens, press the F3 key.
ITMI CODING In the HISTORY section of ITMI staff will see a:
Edits will prevent staff from incorrectly entering any Missouri months in this section. Edits will also prevent any entries before 10/96.
SECURITY It is not necessary for each IM staff member to complete the On-Line Teleprocessing Security Report (DFS-137). This will be an automatic system change. However, by giving the additional clearance, the same security conditions listed on the initial security agreement remains in effect. This would include that:
2. Civil court action; and 3. Dismissal. "It must also be remembered that the Division and its employees have not only legal responsibility for confidentiality, but also ethical responsibility. The responsible handling of information dictates not only "what" we share and "to whom" but also "where". It is not done over lunch, coffee breaks, or in halls or elevators where names may be overheard by others. It must be remembered that the professional reputation of an agency is a collective reputation to which each individual contributes." |
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NECESSARY ACTION: | ||||||||
Distribution #6 Attachment(pdf) |
IM-73 |
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