IM-14 01/23/03 SIMPLIFIED
REPORTING REQUIREMENTS FOR ADDITIONAL
FOOD STAMP HOUSEHOLDS/ELIGIBILITY UNITS
FOOD STAMP MANUAL REVISION #1
SUBJECT: |
SIMPLIFIED REPORTING REQUIREMENTS FOR
ADDITIONAL
FOOD STAMP HOUSEHOLDS/ELIGIBILITY UNITS FOOD STAMP MANUAL REVISION #1
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DISCUSSION: |
Effective February 4, 2003, the simplified
reporting policy is expanded to include all food stamp households/eligibility
units (EUs) except:
Implementation February 4, 2003, eligible EUs become subject to simplified reporting at certification, recertification, or when a change in circumstances is acted on and there is sufficient time to lengthen or shorten the current certification. If the current certification cannot be lengthened or shortened when a change in circumstances is completed, the EU remains subject to the current reporting requirement. For an EU to be subject to simplified reporting the EU must be certified for 6 months. Refer to the Change in Reporting Requirement during Certification Period section of this memorandum to determine if a certification period can be lengthened or shortened. When a Legacy food stamp case is converted
to FAMIS an eligibility determination is done. During the eligibility
determination, FAMIS checks to see if the EU is migrant/seasonal farmworker
or an EU whose adult members are all elderly or disabled. If not,
FAMIS flags the case as subject to simplified reporting, shortens or lengthens
the certification period as appropriate, and sends the FA-150 Claimant
Action Notice. The notice tells the EU that they are now subject
to simplified reporting rules and they do not have to report changes
When a case would be subject to simplified reporting, and there are exactly six months remaining in the certification, the flag is not set in FAMIS and a letter is not generated. These cases are not subject to simplified reporting rules until the EU is advised of the new reporting requirement. A change entered that causes the length of certification to change will cause the flag to be set and a letter to be generated. Check EUSUMM(FM0J) to determine whether a case is subject to simplified reporting. Certification Procedures At application and reapplication, use the following guidelines to give the appropriate certification periods.
The reporting requirements for migrant/seasonal farmworker and elderly/disabled EUs are not changed. The reporting requirements are outlined in Food Stamp Manual section 1140.010.00. Change in Reporting Requirement during Certification Period The lengthening or shortening of a certification period is done automatically by FAMIS or the Legacy system when it is appropriate. The certification period for an elderly/disabled EU is shortened beginning with the month the change is effective if the remainder of the certification does not exceed six months when:
The new change reporting requirements for the EU becomes effective the month following the month in which the action is completed. Notify the EU of their new change reporting requirement on the IM-149 Benefit Adjustment notice for those EUs not in FAMIS. The FA-150 Claimant Action Notice is sent by FAMIS to notify the EU of their change reporting requirement. System Changes Programming changes are complete in FAMIS and Legacy to allow the certification of EUs subject to simplified reporting for one, two, or six months. Programming is also complete to systematically lengthen or shorten certifications when a change in circumstances is entered that changes an EU's reporting requirement. The "Earned Income" field on screens in Legacy and FAMIS is changed to "Simplified Reporting". Manual Revision The online Food Stamp Manual is revised.
All references to earned income reporting are changed to simplified reporting.
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NECESSARY ACTION: |
JKW Attachment |
IM-13 |
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IM-14
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