M E M O R A N D U M

IM-154  11/24/03 ELIGIBLE/INELIGIBLE STUDENT DETERMINATION FOR FOOD STAMPS


SUBJECT:
ELIGIBLE/INELIGIBLE STUDENT DETERMINATION FOR FOOD STAMPS
DISCUSSION:
The purpose of this memorandum is to introduce a new code and clarify procedures for the Education/Student Information (FMAJ) screen.

New Eligible Student Code

A new code, code "D"--does not apply, is added for use in the Eligible Student field on the Education/Student Information (FMAJ) screen.  Use code "D" when the information entered and committed in the Eligible Student and Effective Date fields is incorrect and no other code is appropriate. 

For example, the worker enters "N" in the Eligible Student field, the current date in the Effective Date field and commits the data for an EU member who is not currently enrolled and will not be enrolled during the certification period.  Spacing out the existing information in the Eligible Student field will not remove the data.  To correct the data, type "U" on the command line.  Tab to the Eligible Student field.  Since neither "Y" nor "N" is appropriate in this situation, type or prompt for code "D".  Tab to the Effective Date field and type the correct effective date.  Press enter. 

Clarification of Procedure

If an EU member is not enrolled in school, and therefore not a student, enter NE in the Status field on the Education/Student Information (FMAJ) screen.  Do not enter anything in the Eligible Student field.  This field is used only when the Status field entry is full time, half time, or part time.  This is not a change in procedure, but is a clarification.

Many EU members were coded as not enrolled, but had an "N" in the Eligible Student field, causing the EU member to fail.  A program was run to change the Eligible Student to "D" (does not apply) for EU members who are not enrolled.  This prevents the incorrect removal of the person from the EU when a new eligibility determination is completed.

NECESSARY ACTION:
  • Review this memorandum with the appropriate person.
REM

IM-153
[ 2003 Memorandums ]
IM-155