OEC-002 08/05/03 FAMIS CHANGES FOR CHILD CARE RATE ENHANCEMENTS
|FAMIS CHANGES FOR CHILD CARE RATE ENHANCEMENTS|
|This memorandum outlines
FAMIS screen changes for the child care provider rate enhancements.
Rate enhancement eligibility is now on the Enhancement screen (FMFJ), payment
detail screens, as well as the provider's Remittance Advice. The
provider's Remittance Advice now shows the base child care payment and
the rate enhancement payment as separate amounts. Additional PF keys were
added to other screens to aid users in accessing the new Provider Rate
Eligibility workers continue to determine eligibility for evening/weekend and special needs rate enhancements because these enhancements are specific to the child care family. The evening/weekend rate enhancement of 15% is already added to the child authorization service codes that end with "E". The special need rate enhancement is applied when the child's special need code is entered on the child's Reason to Waive Sliding Fee screen, FMAC.
Office of Early Childhood staff continue to determine provider eligibility for Disproportionate Share and Accreditation rate enhancements.
Disproportionate Share rate enhancement requests are approved for providers who:
Eligibility for the accreditation rate enhancement is based on certification from a recognized accrediting organization. The accrediting organization determines the provider's accreditation begin and end dates. The provider's rate enhancement starts with the date of their request for the enhancement. The enhancement is not backdated to the first day that the provider became accredited.
Once approved, the enhancement percentage is added to the provider's rate and the higher enhanced rate is printed on the FAMIS invoices.
Disproportionate Share or Accreditation rate enhancement approvals are effective with the first day of the month following the month of request.
Field staff is instructed to continue referring providers to the Office of Early Childhood if they are interested in the Disproportionate Share and/or Accreditation rate enhancements.
The remainder of this memorandum will describe the new rate enhancement screen (FMFJ) and other changes to inquiry screens that will assist field staff in responding to provider questions about rate enhancements.
NEW RATE ENHANCEMENT SCREEN (FMFJ)
Disproportionate Share and Accreditation rate enhancement eligibility is moved from Resource Select Services screen, FMFC, to the Provider Rate Enhancement Screen, FMFJ. The fastpath screen name is ENHANCE.
To inquire about a specific provider's eligibility, type in the DVN. The search is performed for the current search month. If eligibility for another month is needed, change the service month and press enter.
FMFJ Search results for current service month:
1. Provider information, such as, the provider name, address, county location of the provider, tax identification number, legal status as licensed or license-exempt, and contract/registered status appear in the screen header.
In addition, the percentage of increase appears for each active type of rate enhancement determined by Central Office. The Disproportionate Share rate enhancement is a 30% increase on the base rate. The Accreditation rate enhancement is a 20% increase on the base rate. This increase is added to the provider's state rate for all subsidy paid children in care with this provider. The family's sliding fee is deducted from this increased rate when the rates are printed on the FAMIS invoices.
A provider may be eligible for both the Disproportionate Share and the Accreditation rate enhancements, which results in a 50% increase to the provider's state rate.
2. Each enhancement type for which the provider is eligible displays separately in the body of the screen and each enhancement type has begin and end dates.
Disproportionate Share rate enhancement displays with a type code of DSP. The begin date is determined by the date of the provider's request for this enhancement. Disproportionate Share eligibility also requires the percentage of children whose care is paid by DSS subsidy. This percentage is entered at approval and at renewal in the %SUB field.
3. Accreditation rate enhancement
eligibility displays by the type of accrediting
A provider may be accredited by more than one recognized accrediting organization but would receive only one 20% increase to their state rate.
4. Two function keys are new
to rate enhancements, F16=AUDIT INFO and
The provider's current license begin and end dates from the Department of Health and Senior Services, Bureau of Child Care, MOHSAIC system also displays. When the license end date is in the past, the LIC code in the header is highlighted and the message: "Provider is not licensed by MOHSAIC" displays at the bottom of the screen.
When the search results in no rate enhancement information, enter a past service month to continue your search.
SCREEN CHANGES TO ACCOMMODATE RATE ENHANCEMENT
A Special Needs Indicator (SPND) "Y" or "N" displays for each child. Special Needs "Y" indicates that the Special Needs rate enhancement of 25% is added to the invoice price for the specific child.
An Accreditation Rate Enhancement Indicator (ACRD) "Y" or "N" displays for each child. ACRD "Y" indicates that the Accreditation rate enhancement of 20% is added to the invoice price.
The MAX amount field is removed.
A function key, F17=ENHANCE, accesses the provider's rate enhancement eligibility from the Attendance Direct Pay screen.
F17=ENHANCE accesses the provider's rate enhancement eligibility.
A function key, F17=ENHANCE, accesses the provider's rate enhancement eligibility, FMFJ.
PROVIDER PAYMENT NOTICE
The Remittance Advice notices, which are sent to providers with their child care payments, now have the payment for each child itemized by enhancement type. Since these notices are not available on-line, an example of the changes is shown below:
Provider: ABC Child Care Center DVN: 003456789