|
Effective immediately, child care provider
invoices created via FAMIS are revised. The revised invoice is generated
with any new or revised child authorization entered on November 3, 2003,
or later.
FAMIS generates approximately 16,000 invoices
each month; with the majority of invoices being generated on the 20th of
each month.
These changes to the invoice were made
to achieve cost-savings and to make the language on the invoice more
user-friendly.
A copy of the new invoice is
attached
to this
memorandum.
This new format also allows a text page
to be inserted with invoices. A text page,
telling the provider that their invoice
has changed, will be inserted with each invoice for three months.
A copy of this insert is
attached
to this memorandum.
This text page may be used in the future to communicate other Early Childhood
Care and Education information to child care providers, including
subsidy-related
messages.
CHANGES TO THE FAMIS CHILD CARE INVOICE
-
The invoice is now a single page.
This change was made to reduce the mailing and purchase of carbonless two-part
paper.
Providers must now make a copy of the invoice for their
records prior to submitting it to your office for payment.
-
Mailstream programming (bar-coding) is now
on each invoice, above the provider's name and address. This allows
for improved presorting of the mail, which also reduces postage costs.
This requires all provider physical and mailing addresses to be Code-1Plus
compliant. If the provider's address does not comply with Code-1Plus
software, do not over-ride the address. Refer the provider to the
United States Postal Service office to obtain their correct address, prior
to registering the provider.
-
Disproportionate Share and Accreditation rate
enhancement indicators are displayed near the top right corner of the
invoice.
When "Y" appears in either box, this means that the payment rates for the
child have been increased by 30% for Disproportionate Share, 20% for
Accreditation,
or, 50% for Disproportionate Share and Accreditation combined rate
enhancements.
When "N" appears in both boxes, the payment rates for the child are the
base rates (or the provider rates, if they are lower than the base rates),
minus the sliding fee.
-
The State Maximum Reimbursement Daytime and
Evening/Weekend rates, based on the provider location and the provider
facility type, are printed on each invoice. These rates are the State
Maximum rates, not the provider rates. When the provider charges
less than that State Maximum rate, refer to the appropriate screen for
the provider's rates; FAMIS Provider Rate screen, FMEC, for license-exempt
providers, or the Contract Inquiry Screen, (ZCVR with DVN or ZCNI with
a Contract number,) for licensed providers.
-
The child's Special Need indicator, "SN,"
appears within the "Child Eligibility" box when the child meets a defined
special need, which is indicated on the "Reason to Waive Sliding Fee" screen,
FMAC. This means that the payment rate for the child is increased
by 25%.
-
"Service Authorization" field is re-named
"Child's Eligibility". "Auth End Date" field is now "Child Subsidy
Ends". The "Rates" label changed to "Payment Rates for this Child".
-
The "Facility Service Type" field was removed
since the provider's facility type is now displayed in the State Maximum
Rate area.
-
The reverse side of each invoice contains
instructions
for completing the invoice, which
were modified for clarity.
|
