Temporary Assistance/Case Management Manual – Table of Contents

0275.060.05 Documentation Required

IM-37 June 17, 2011

The MWA Assessment Verification form documents:

  • Assessments to determine if the TA recipient is able to participate in the educational or training activity.

A countable hour is equal to an hour being assessed.  After documentation is obtained, the hours are entered under the Job Skills Training Directly Related to Employment service on the Participation Hours Verification or the Mass Participation Hours Verification screen in the MWA System.  The documentation is placed in the paper file.  Case notes are entered indicating which hour(s) of this activity are assessment hours.

The MWA Attendance Log or statements that include information from the MWA Attendance Log from an instructor or other supervisory personnel are required documentation for the following Job Skills Training Directly Related to Employment activities:

  • Customized or general training directly related to a specific job;
  • Prepare an individual for employment in a particular occupational field;
  • Limited English Proficiency (LEP) or literacy instruction related to a specific job or occupational field;
  • Post-secondary college programs leading to a baccalaureate or advanced degree and related to a specific job or occupational field;
  • Any other educational setting where the Temporary Assistance (TA) recipient is gaining knowledge or skills related to a specific job or occupational field.

TA recipients provide a class schedule to their case manager at the start of each term of the course of study or a statement from the instructor or other supervisory personnel.  Some programs include “clinicals” or hands-on lab work which is part of the educational institution’s scheduling practices.  These “clinical” hours count toward meeting the recipient’s work participation requirement.  A countable hour is equal to an hour of classroom time.  After documentation is obtained, the hours are entered under the Job Skills Training Directly Related to Employment service on the Participation Hours Verification or the Mass Participation Hours Verification screen in the MWA System.

A statement issued by the distance learning institution that verifies the student attended the sessions, or log-in and log-out records available on-line or in electronic format documents distance learning activities.

TA recipients provide a training or class schedule at the start of each term of the course of study; or a statement from the instructor or other supervisory personnel with this information, and a written or verbal statement stating the hours of “normal” class time required; or a schedule of the hours of class time per day normally required for the class.  If the TA recipient cannot obtain this information, the school may be contacted by the MWA case manager.  Verbal verification of this information is acceptable.  A countable hour is determined by the classroom time hours for individuals in a classroom setting.  After documentation is obtained, the hours are entered under the Job Skills Training Directly Related to Employment service on the Participation Hours Verification or the Mass Participation Hours Verification screen in the MWA System.

One hour of unsupervised study time for each hour of class time is allowed for all activities under Job Skills Training Directly Related to Employment except assessment, LEP, and remedial and basic education.  No documentation is required.

Total homework/study time counted for participation cannot exceed the hours required or advised by a particular educational institution.  Therefore, if there is normally no homework time, no unsupervised study time is allowed.

Example:  A cosmetology school may not have assigned “homework” time. Therefore no unsupervised study time is allowed as meeting the work participation hourly requirement.