Temporary Assistance/Case Management Manual

0275.065.05 Documentation Required

IM-37 June 17, 2011

The MWA Assessment Verification form documents:

  • Assessments to determine if the TA recipient is able to participate in the educational or training activity.

A countable hour is equal to a paid hour being assessed.  After documentation is obtained, the hours are entered under the appropriate MWA System service on the Participation Hours Verification or the Mass Participation Hours Verification screen in the MWA System which includes:  AEL, LEP, GED, GED Testing, and High School.  The documentation is placed in the paper file. Case notes are entered indicating which hour(s) of this activity are assessment hours.

The MWA Attendance Log or statements that include information from the MWA Attendance Log from an instructor or other supervisory personnel are required documentation for the following Education Directly Related to Employment activities:

  • Adult Education and Literacy (AEL), class time and supervised homework and study activities;
  • Limited English Proficiency (LEP);
  • General Education Development (GED) preparatory classes and testing;
  • High school equivalency.

TA recipients provide a class schedule to their case manager at the start of each term of the course of study or a statement from the instructor or other supervisory personnel.  Some programs include “clinicals” or hands-on lab work which is part of the educational institution’s scheduling practices.  These “clinical” and hands-on lab work hours count toward meeting the recipient’s work participation requirements.

A countable hour is equal to an hour of classroom time.  After documentation is obtained, the hours are entered under the appropriate MWA service including:  AEL, Limited English Proficiency, GED Test, GED, or High School Equivalency, on the Participation Hours Verification or the Mass Participation Hours Verification screen.

Unsupervised, informal study time is not allowable for this activity.