IM-149 11/13/03 THE GRANDPARENTS AS FOSTER PARENTS (GAFP) PROGRAM CLOTHING ALLOWANCE AND INVOICE PROCEDURES; TEMPORARY ASSISTANCE/CASE MANAGEMENT MANUAL REVISION #40: SECTION 0240.025.00
|THE GRANDPARENTS AS FOSTER PARENTS (GAFP) PROGRAM CLOTHING ALLOWANCE AND INVOICE PROCEDURES; TEMPORARY ASSISTANCE/CASE MANAGEMENT MANUAL REVISION #40: SECTION 0240.025.00|
|The purpose of this memorandum is to provide
clarification in the GAFP program regarding:
All DBF-14's submitted for the GAFP Program, must have the original invoice attached. The invoice must be itemized showing the items or services that are to be paid. The Division of Budget and Finance (DBF) will no longer accept Xerox copies of any invoice or receipt. If DBF-14's are sent to state office without the original invoices and the two (2) copies required they will be returned to the county office.
Please refer to the sections below for clarification regarding specific payments though the GAFP Program.
DBF will not accept copies in lieu of the original, even if it is stamped "only original invoice available." The same rule applies if you are reimbursing the guardian for clothing. You must provide the original, itemized receipt, but in this case, the receipt must show that the guardian has paid in full, thus justifying the reimbursement. Reimbursement amounts are as follows:
Situation 1: Mary Marks brought in receipts for clothing August 31, 2003. She spent the maximum of $250 at Wal-Mart on that date for her 13-year-old grandchild. She will not be eligible to receive another clothing allowance on this grandchild until September 2004.
Situation 2: Larry Marks brought in a $45 clothing receipt for his three (3) year old granddaughter on June 01, 2003. The receipt is dated June 01, 2003. Between June 2003 and May 2004, Larry has $105 left of the clothing allowance. On June 2004 Larry begins again with a clothing allowance of $150.
If you have any questions regarding this memorandum, please contact Gail Zielonka, Temporary Assistance Unit, at (573) 751-3507.