| TO: | ALL COUNTY OFFICES |
| FROM: | JANEL R. LUCK, DIRECTOR |
| SUBJECT: | CARS USER GUIDE REDUCING OR INCREASING THE AMOUNT OF AN ESTABLISHED FOOD STAMP CLAIM |
DISCUSSION:
After a claim for an overpayment of food stamp benefits is established in the Claims Accounting and Restitution System (CARS), it may be discovered that there is
- NO OVERPAYMENT,
- LESS OVERPAYMENT, or
- MORE OVERPAYMENT.
CARS User Guide REDUCING OR INCREASING THE AMOUNT OF AN ESTABLISHED CLAIM has been added to the CARS USER GUIDES for reference when adjusting the amount of an established food stamp claim.
NO OVERPAYMENT
A claim that was established in error including a hearing reversal of an entire claim amount is terminated. If there have been collections on a claim which was established in error, the collections are refunded. For instructions to terminate the claim and notify State Office to refund the collections, refer to CARS User Guide Terminating or Closing a Claim.
MORE OVERPAYMENT (Increase the Debt)
If it is discovered a claim was originally established for less than it should have been, establish a new claim for the difference. Record on OVNA the reason for the increase, tying the two claims together.
LESS OVERPAYMENT (Decrease the Debt)
If it is discovered a claim was originally established for more than it should have been, submit a CARS-2 requesting the balance be reduced using transaction code 22, credit. Write on the top of the CARS-2 the reason for the reduction. Record the reason for the reduction and describe the documentation used to make the decision on OVNA.
To access CARS User Guides, from the FSD Intranet home page,
- click Food Stamps, and
- click CARS User Guides quick link on the right.
Section 1142.057.00 REDUCING OR INCREASING THE AMOUNT OF AN ESTABLISHED CLAIM is added to the Food Stamp Manual.
NECESSARY ACTION:
- Review this memorandum with appropriate staff.