Effective Date: 5-1-19
This chapter contains information about information that is released to parties outside the Division.
Chapter 3 – Record Access
3.1 – CA/N Investigations/Family Assessments
3.3 – Alternative Care Records
3.4 – Procedures for Sharing Information
3.4.1 – Exceptions to a Person’s Right of Access
3.4.2 – Duty to Warn
3.5 – Other Persons/Agencies Entitled to Case Record Information
3.5.1 – Individuals
3.5.2 – Courts and Law Enforcement
3.5.3 – CA/N Reporters
3.5.4 – Physicians
3.5.5 – Researchers
3.5.6 – News Media, Legislators, Students, the Public
3.5.7 – Interdisciplinary Teams
3.5.8 – Interstate Requests
3.5.9 – Other Division Employees
3.5.10 – Minor Children
3.6 – Resource Provider Records
3.6.1 Foster Family, Relative and Respite Record Access
3.6.2 – Adoptive Family Record Access
3.6.3 – Adopted Adult Requesting Identifying Information
3.6.4 – Release of Information in Adoptions
3.6.4.1 Confirming the Identity of Individuals Requesting the Release of Information in Adoptions
3.6.4.2 – Searching for a Biological Parent
3.6.5 – Adopted Adult Requesting Non-Identifying Information
3.6.6 – Adoption Information Registry
3.7 – Health Insurance Portability and Accountability Act (HIPAA)
3.7.1 – “Minimum Necessary” Requirements for Sharing Protected Health Information
3.7.2 – Uses and Disclosures of Protected Health Information (PHI) which do not Require Authorization for Disclosure of Health Information
3.7.3 – Uses and Disclosures Requiring Authorizations for Disclosure of Health Information by DSS
3.7.4 – Client Requests to Restrict the Use and Disclosure of Protected Health Information
3.7.5 – Amendment of Protected Health Information
3.7.6 – Client’s Right to Access their Health Information on File in Children’s Division Records
3.7.7 – Accounting Disclosures of Protected Health Information
3.7.8 – Privacy Notices
3.7.9 – No Intimidation or Retaliation
3.7.10- Staff Access to Protected Health Information and Acknowledgement of Privacy Requirements
3.7.11 – Duty to Mitigate
3.7.12 – Emergency Policy
3.7.13 – Retention/Destruction of Protected Health Information
3.7.14 – Other General Documentation Requirements
3.7.15 – Complaint Process
3.7.16 – Workforce Training
3.7.17 – Sanctions
Related Practice Alerts and Memos:
12-3-2020 – PA20-CM-04 Authorization for Release of Medical/Heath Information