M E M O R A N D U M

IM-136  10/31/02  ONLINE TIME STUDY


SUBJECT:
ONLINE TIME STUDY
DISCUSSION:
Beginning November 1, 2002, all time study reports will be completed online. Participants will no longer receive paper forms in their office. The following is the process for completing the online time study process.
  1. An OfficeVision Email is received two days prior to the time study reporting date.

    2.  
  2. Go to the DFS Intranet through Internet Explorer (See Memo IM-103 regarding access to Internet Explorer).

    3.  
  3. Click on IM Time Study under "TOOLS".

    4.  
  4. Click on "Print the Code Sheet" and select print to obtain a copy of the code sheet.

    5.  
  5. Manually complete the copy of the IM Time Study Code sheet on the required date.

    6.  
  6. The next working day following completion of the paper copy of the time study, go to the DFS Intranet, Tools and click on IM Time Study. (NOTE:  The Navigator bar at the top of the screen should read "IM Time Study-Microsoft Internet Explorer".)

    7.  
  7. Enter User ID and Date of time study.

    8.  
  8. Enter the begin time of your workday.

    9.  
  9. Enter the end time of your work day. (NOTE: If vacation or sick leave for a full day WAS NOT taken on the required completion date, go directly to step 12.)

    10.  
  10. If a full day of vacation leave was taken, click the vacation leave box. (Go directly to step 13.)

    11.  
  11. If a full day of sick leave was taken, click the sick leave box. (Go directly to step 13.)

    12.  
  12. If you are no longer a caseworker or SSCM required to complete the time study report, check the box next to "Not Caseworker or SSCM level". (Go directly to step 13.)

    13.  
  13. Click "Submit". (NOTE:  The completed data entry form page will automatically display if you have selected a full day of vacation/sick leave or no longer a caseworker or SSCM.)

    14.  
  14. Transfer data from paper form to online entries. If the required completion is a regular day off, use the "9" for all code lines.  DCN's will not be allowed as an entry when using the "9" or "X" code. (REMINDER: The "9" code is to be used for all NON-WORKING hours, which includes LUNCH.  All other time not related to a specific job task should be coded with the "X", which includes breaks, meetings or training). 

    15.  
  15. Click "Submit".

    16.  
  16. A message stating that the time study has been successfully completed will appear.

    17.  
  17. Retain a paper copy of the time study for twelve (12) months following report month. 
Our goal continues to be 100% completion for statewide return rates. At the beginning of each week, county offices will receive a fax indicating staff who have not completed their online time study reports for the previous week. 

If there are any questions regarding the IM Online Time Study, please contact Danny Moritz at (573) 522-2314.
NECESSARY ACTION:
  • Discuss this memorandum with appropriate staff.
DC/re
AVAILABLE ON INTRANET ONLY
IM-135
[ 2002 Memorandums ]
 IM-137