SUBJECT:
RETRIEVING AND PRINTING NOTICES IN FAMIS FOR A FAIR HEARING REQUEST
DISCUSSION:
This memorandum is to clarify the process for retrieving and printing documentary evidence for a fair hearing request. Documentary evidence of the agency's action must include the notices generated by the agency through FAMIS, including notices sent due to a mass adjustment.
All notices generated by FAMIS, including mass adjustments, are available from the Document Queue (FMVM) screen, or the Document History (FMVR) screen, depending upon when the notice was sent. A notice is displayed on the Document Queue screen when it is generated. It is available to be reprinted the day it is sent. A document is moved from the Document Queue screen to the Document History screen 31 to 45 days after it is generated.
To retrieve and print the FAMIS notice:
From the Document Queue Screen
- Go to the Document Queue screen, by typing “DOCQUE” or “FMVM” on the command line and pressing Enter.
- Type the DCN or SCN. The Doc Date, Doc ID, or USER ID fields may also be completed to narrow the documents displayed. Press Enter.
If the desired document does not display, go to the Document History screen.
- To print the document, type “P” under Com to select the form/notice and press F23=PRNT. The document is printed.
From the Document History Screen
- Go to the Document History screen, by typing “DOCHST” or “FMVR” on the command line and pressing Enter.
- Type the DCN or SCN. The Doc Date, Doc ID, or USER ID fields may also be completed to narrow the documents displayed. Press Enter.
- If less than 90 days have passed since the notice was generated, type “P” under Com to select the form and press F23=PRNT. The document is printed. (If the message “Invalid function for archived document” appears, follow instructions in the following paragraph to retrieve and print the document.)
- If 90 days have passed since the notice was moved to the Document History Screen, the document has been archived. Select the document to be retrieved from archives by typing “S” under Com. Press F16=RETRIEVE. The document will be available the next day for printing. Type “P” under Com to select the document and press F23=PRNT. The document will be printed.
- If less than 90 days have passed since the notice was generated, type “P” under Com to select the form and press F23=PRNT. The document is printed. (If the message “Invalid function for archived document” appears, follow instructions in the following paragraph to retrieve and print the document.)
NECESSARY ACTION:
- Review this memorandum with appropriate staff.
- Always retrieve, print, and submit the agency's notice of actions, including mass adjustment actions, with a request for a fair hearing.