SUBJECT:
CLARIFICATION OF EMPLOYEE MAINTENANCE FUNCTION IN THE CASE REVIEW SYSTEM
DISCUSSION:
The purpose of this memorandum is to clarify the employee maintenance function in the Case Review System for managers. Managers can perform the following employee functions:
- Add an employee to a vacant position: Managers must know the position ID in order to add an employee to a vacant position. The position dropdown list provides a list of available vacant position ID numbers. If the position ID does not appear in the list, the position ID has either not been created or it is occupied by another employee.
- Editing an Existing Employee: Managers can change or modify existing employee information as follows:
- change or modify the employee name,
- change the status of the employee if the person is on leave or unavailable for an extended period of time. Once the employee is end dated, the position previously held by the employee becomes vacant effective one day after the employment ending date.
- change or modify the employee name,
- Transferring an Employee from one position to another position: Managers can update an employee when the employee switches from one job to another or if the employee moves to another office. The position must be vacant in order to add an employee to the position. If the position is not listed in the dropdown list, the current employee needs to be ended or transferred.
NOTE: When changing an employee to a different supervisor, the position ID must be moved. Managers must contact Mary Tucker at Mary.Tucker@dss.mo.gov or fax 573-526-5592 to request the position ID to be moved.
Income Maintenance Memorandum IM #154 dated December 27, 2005, discusses the information needed to be sent to Central Office when a position ID does not currently exist in the Case Review System.
For steps on entering employee data in the Case Review System, refer to Case Review System User Guide Employee Maintenance 
.
NECESSARY ACTION:
- Review this memorandum with appropriate staff.