Supplemental Nutrition Assistance Program (SNAP) Manual

1140.020.00 Mid-Certification Reviews

IM-74 June 3, 2022; IM-102 October 1, 2021; IM-37 May 01, 2018; IM-20 February 9, 2018; IM-51 October 3, 2014; IM-32 June 16, 2014; IM-52 May 30, 2013; IM-36 April 22, 2010; IM-14 January 23, 2003

All households must have a SNAP Mid-Certification Review (MCR).

  • When elderly or disabled households are certified for 24 months, the MCR is due in the 12th month following the first month of certification (MCR Month).
  • Households certified for 12 months have a MCR due in the 6th month following the first month of certification (MCR Month).

The MCR form asks the household to report the following:

  • If unearned income has changed by $125.
  • If earned income has changed by $125.
  • If the household’s address has changed, and any changes in shelter expenses resulting from the address change.
  • If anyone has moved in or out of the household.
  • If anyone has started, stopped, or changed jobs.
  • If there is a change in child support obligation.
  • If the household has additional expenses they would like to report.
  • If the household’s resources exceed $2500 ($3750 for elderly/disabled households).
  • If the household has received lottery or gambling winnings of $3750 or more. (The threshold for reporting lottery/gambling winnings is based on the resource maximum of elderly/disabled SNAP households.) 
  • If an household member who must comply with the ABAWD work requirement hours worked or spent in an approved training program have been reduced to less than 20 hours per week (80 hours averaged per month).

Any changes reported on the MCR form are acted upon when completing the MCR.

A MCR form is generated by the eligibility system on the 5th day of the month prior to the MCR month. The MCR form is due back from the household the last day of the month prior to the MCR month. If the household has not returned the MCR by the last day of the month prior to the MCR month, an informational notice will be sent to the household on the first day of the MCR month reminding them that the MCR form should be returned.

The reminder notice will inform the household to return the form within 10 calendar days from the date the notice was mailed. If the form is still not received from the household and an audit date is not entered in the eligibility system at the close of business on the 10th calendar day, an adverse action notice will be sent to the household for closure of the case for failure to return the MCR form.

EXAMPLE: Ms. Jones’ SNAP certification is July 2017 – June 2018. The MCR month is December 2017. The eligibility system sends the household an MCR form on November 5, 2017. The MCR form is due back from the household before November 30, 2017.

If Ms. Jones’ MCR form has not been received and an audit date not entered in the eligibility system on or before November 30, 2017, an informational notice letter will be mailed to the household on December 1, 2017, reminding Ms. Jones that the MCR form is due back on or before December 10, 2017. If Ms. Jones still doesn’t return the MCR form by December 10, 2017, an adverse action notice will be generated to close the case on December 21, 2017.

Mid-Certification Reviews may be initiated by staff when the eligibility system cannot generate the MCR form because of timing. Cases that are in closed status on the 5th of the month, and are cancel closed in the month prior to the MCR month require staff to initiate the MCR process. The same mid-certification review procedures apply.

EXAMPLE: Ms. Jones’ SNAP certification is June 2012 – May 2013. The MCR month is November 2012. The household’s case is closed on October 2nd, but is cancel closed on October 7th. Because the case was in closed status, the MCR form is not sent on the 5th of October. Staff must generate the MCR form when the case is cancel closed. The MCR form is due back from the household before November 31, 2012.

To create a review, go to the TA/MA/SNAP Review History screen in the eligibility system, prompt for SNAP program and select option to add reinvestigation. The message, “REIN Created, Notice Scheduled for Printing” displays at the bottom of the screen.

NOTE: Reviews created by staff online can be deleted on the same day the review is created as long as no factors have been reviewed. Enter “D” on the command line and press enter to delete. After the date of creation has passed the review must be completed and cannot be deleted.

The MCR form is not to be used in place of the Appointment Letter/Request for Contact. When a household’s circumstances are in question or information is received that requires additional clarification, send an Appointment Letter/Request for Contact to request contact from the household.

The MCR form is considered returned even if the information provided is incomplete or unclear. Enter the date the MCR form is received on the Review Audit Detail screen in the eligibility system.

Complete all MCR review factors in the eligibility system when the MCR form is returned. Print and review IMES for any individual age 16 or over. Print and review IIVE for all household members. Manually access and update the Training/Work Requirement screen in the eligibility system for mid-certification reviews. When all factors have been reviewed and the MCR status is showing complete in the eligibility system, initiate a final eligibility determination and authorize the action.

Follow current verification procedures for reported changes. If additional verification is required to determine continued eligibility, leave the verification code blank. Once the reinvestigation has been processed, the eligibility system creates outstanding verification and generates the Request for Information form which is mailed to the participant. If additional information and/or verification regarding the Request for Information  is not provided, the eligibility system generates an adverse action notice for failure to provide requested information.

Applications for other Income Maintenance programs in the eligibility system may be used to complete a mid-certification review for SNAP. This is not processed automatically by the eligibility system. The date the other program application is received is entered as the audit date on the Review Audit Detail screen. Complete all MCR review factors in the eligibility system.

Refer to the SNAP Mid-Certification Review User Guide for assistance in completing the review.

A SNAP add-a-person application completes all of the factors required for an MCR. The eligibility system completes the MCR when the action is authorized and assigns the household a new review date.

EXAMPLE: Ms. Jones’ SNAP certification is July 2012 – June 2013. The MCR month is December 2012. The MCR form is generated on November 5, 2012. The MCR form is due back from the household before November 30, 2012. On November 15, 2012, the household reports a new member and the add-a-person application is authorized on November 16, 2012. This completes the MCR.

A SNAP recertification completes all of the factors required for an MCR.

EXAMPLE: Ms. Jones’ SNAP certification is June 2012 – May 2014. In October 2013, earned income is added to a current member. The certification does not change, but an MCR is due six months later due to the addition of earned income, April 2014, which is just one month before the certification ends (changing the MCR is discussed in the next section). The MCR form is generated March 5, 2014. The household comes to the office to discuss the MCR. Since it is less than 60 days from the end of the certification, staff have the household complete an application for SNAP benefits, completes the interview for the recertification, and authorizes the action. Completing the recertification also completes the MCR.

When the household is closed for failure to return the MCR form, cancel close the household if the form is received before the end of the MCR month. Benefits are not prorated.

EXAMPLE: A household with earned income certified June 2012 through May 2013. The MCR form is mailed October 5, 2012. The MCR form is not received by October 31. The  Information Notice letter is sent November 1, 2012. The MCR form is still not received 10 days later. The adverse action notice is sent on November 12, 2012 and case is closed November 22nd. The MCR form is received November 25, 2012. Cancel close this household and enter the audit date on the Review Audit Detail screen. The eligibility system issues a full month’s benefit for November.

If the MCR form is not received before the end of the MCR month, the household must reapply for SNAP benefits. If the MCR form is received within 60 days of the closing and the MCR form is signed, use the MCR form to register a new application using the date the MCR form was received as the application date.