Author: Danielle Protzman

IM-109 UKRAINIAN HUMANITARIAN PAROLEE GUIDANCE FOR ALL PROGRAMS

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FROM: KIM EVANS, DIRECTOR

SUBJECT: UKRAINIAN HUMANITARIAN PAROLEE GUIDANCE FOR ALL PROGRAMS

 

DISCUSSION:

Due to section 401 of the Additional Ukraine Supplemental Appropriations Act, 2022 (Public Law 117-128), Ukrainian individuals issued an immigration status of Humanitarian Parolee between February 24, 2022 and September 30, 2023 are considered Qualified Immigrants.

Effective May 21, 2022 these individuals are not subject to the five-year waiting period for MO HealthNet (MHN), Supplemental Nutrition Assistance Program (SNAP), Temporary Assistance (TA) and Child Care (CC). If an individual was paroled and entered the United States between February 24, 2022 and May 21, 2022, their date of eligibility for MHN is February 24, 2022 and for SNAP, TA, and CC it is May 21, 2022. If they entered the United States after May 21, 2022, their date of eligibility is their date of humanitarian parole but they are eligible for prior quarter for MHN. Ukrainian parolees who previously applied and were denied benefits may reapply with eligibility determined from the date of reapplication or the corresponding prior quarter dates for MHN.

Ukrainian Humanitarian Parolees are treated like refugees and should be coded in eligibility systems as refugees. The following documentation and codes indicate that an immigrant is a Ukrainian Humanitarian Parolee:

• A form I-94 noting Humanitarian Parolee;
• Foreign passport with Department of Homeland Security / U.S. Customs and Borders (DHS/CBP) admission stamp noting Uniting for Ukraine (U4U);
• Foreign passport with DHS/CBP with a stamp admitting them as a Ukrainian Humanitarian Parolee (UHP);
• Foreign passport with DHS/CBP admission stamp noting Parolee (DT);
• A Form I-765 Employment Authorization Document (EAD) with code C11;
• A Form I-766 EAD with code C11; or
• A non-Ukrainian immigrant who last resided in the Ukraine, can be eligible if they provide one of the above documents AND documentation of their last habitual residence in Ukraine.

NOTE: Applications received for Humanitarian Parolees from the Ukraine must be sent to the FSD Refugee Unit at: FSDREFUGEE@ip.sp.mo.gov. Special entry is required to allow this population to be coded correctly. Do not process these applications.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

 

KE/hrp

IM-106 CORONAVIRUS DISEASE 2019 (COVID-19) PUBLIC HEALTH EMERGENCY (PHE) AND UNWINDING THE COVID-19 PHE MANUAL SECTIONS ADDED TO THE MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) AND FAMILY MO HEALTHNET (MAGI) MANUALS

Posted on

FROM:  KIM EVANS, DIRECTOR

SUBJECT:  CORONAVIRUS DISEASE 2019 (COVID-19) PUBLIC HEALTH EMERGENCY (PHE) AND UNWINDING THE COVID-19 PHE MANUAL SECTIONS ADDED TO THE MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) AND FAMILY MO HEALTHNET (MAGI) MANUALS

MANUAL REVISION #
0890.000.00
0890.005.00
1895.000.00
1895.005.00

 

DISCUSSION:

The MHABD and MAGI Manuals have been updated to add sections regarding the COVID-19 PHE and Unwinding the COVID-19 PHE. The COVID-19 PHE manual sections house links to related COVID-19 memos. Memos related to the COVID-19 unwinding period will be placed in the unwinding the COVID-19 PHE manual sections.

The following manual sections have been added:

 

NECESSARY ACTION:

  • Review this memorandum with appropriate staff.

 

KE/sh

IM-105 FLEXIBILITIES APPROVED FOR FAMILY MO HEALTHNET (MAGI) APPLICATION PROCESSING

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FROM: KIM EVANS, DIRECTOR

SUBJECT: FLEXIBILITIES APPROVED FOR FAMILY MO HEALTHNET (MAGI) APPLICATION PROCESSING

 

DISCUSSION:

Effective immediately, the Centers for Medicare and Medicaid Services (CMS) has approved Missouri Department of Social Services’ request (DSS) to utilize the following flexibilities to simplify the processing of MO HealthNet (MHN) applications for MAGI programs.

These flexibilities are for MHN applications, including pending applications, received through the end of the public health emergency (PHE) unwinding period. Specific dates for the unwinding period will be determined once the PHE has ended.

1. Enrolling Parents Into Medicaid Based on Children’s Income Eligibility

Parents who have submitted an application for MHN will be considered income eligible for MAGI without further verification of income if:

• They have a child enrolled in MHN;
• The last determination of household income for the child is at or below 133% of the federal poverty level (FPL);
• The parent is in the child’s household; and
• The parent meets all other eligibility requirements for MAGI including but not limited to:

o Under age 65;
o Not pregnant;
o Not eligible for Medicare; and
o Meets Citizenship/Identity requirements (refer to MAGI manual section 1805.020.00 Citizenship and Immigrant Status).

2. Targeted Enrollment SNAP Strategy

Supplemental Nutrition Assistance Program (SNAP) participants who have submitted an application for MHN will be considered income-eligible for MAGI without further verification of income if:

• The participant is under 65;
• The participant’s gross income as determined by SNAP is under the applicable MAGI income standard; and
• The participant meets all other eligibility factors including but not limited to Citizenship/Identity requirements.

NOTE: Additional information regarding application processing with the flexibilities listed above will be released to staff in a separate email.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.
• Review 1805.020.00 Citizenship and Immigrant Status on allowable documentation to verify citizenship and identity.

KE/sh

IM-76 APPLICATION DATE WHEN REGISTERING A MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) APPLICATION

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FROM: KIM EVANS, DIRECTOR

SUBJECT: APPLICATION DATE WHEN REGISTERING A MO HEALTHNET FOR THE AGED, BLIND, AND DISABLED (MHABD) APPLICATION

DISCUSSION:

When a MO HealthNet (MHN) participant reports they are disabled, an application for MHABD must be registered to explore if the participant is eligible for a mandatory MHN program.

A participant may report they are disabled by answering yes to any of the disability screening questions on a MHN online, phone, or paper application.

A participant may also report they are disabled on an annual review, change report, by returning an Aged, Blind, and Disabled Supplement form (IM-1ABDS), by telling FSD staff they are disabled during any interaction, or by an active participant requesting MHABD benefits.

When a participant reports that they are disabled, an MHABD application must be registered in Family Assistance Management Information System (FAMIS). The application date used in FAMIS is determined by when the request is received:

• If the participant is active on a Family MO HealthNet (MAGI) program:

o An MHABD application should be registered using an application date as of the date that disability is reported.

• If an MHN application was submitted and is pending, and the participant or authorized representative later reports a disability:

o An MHABD application is registered using the pending application’s date.

• If an MHN application with NO DISABILITY indicator is rejected for MAGI, but the participant contacts FSD after they receive the rejection letter:

o If within 90 days of initial application (still within application processing timeframes), register an MHABD application using the initial application date.
o If not within 90 days of initial application, the participant must reapply.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.

KE/cj

IM-75 SUPPLEMENTAL AID TO THE BLIND (SAB) AND BLIND PENSION (BP) MAXIMUM GRANT AMOUNTS

Posted on

FROM: KIM EVANS, DIRECTOR

SUBJECT: SUPPLEMENTAL AID TO THE BLIND (SAB) AND BLIND PENSION (BP) MAXIMUM GRANT AMOUNTS

 

DISCUSSION:

SAB and BP will not have an increase in the grant amount for state fiscal year 2023 which begins 07/01/2022 and ends 06/30/2023. The maximum grant continues to be $750.00 monthly.

 

NECESSARY ACTION:

• Review this memorandum with appropriate staff.
KE/mc

IM-74 CORRECTION TO THE REPORTING AMOUNT FOR LOTTERY OR GAMBLING WINNINGS FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

Posted on

FROM: KIM EVANS, DIRECTOR

SUBJECT: CORRECTION TO THE REPORTING AMOUNT FOR LOTTERY OR GAMBLING WINNINGS FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

MANUAL REVISIONS #
1130.035.15
1140.000.00
1140.005.46
1140.020.00

DISCUSSION:

The threshold for reporting lottery/gambling winnings is based on the resource maximum of elderly/disabled SNAP households. Therefore, the threshold for reporting lottery or gambling winnings increased to $3,750 from $3,500 for all SNAP households.

Policy updates also clarify winnings that exceed the resource maximum from a single game must be reported, instead of combining multiple winnings.

EXAMPLE: Tina won $3,000 from a bet (or slot machine “hit”) at the casino. She won another $2,000 the same day from another bet. Tina left the casino with a total of $5,000. She does not have to report the winnings because neither win was the result of a bet that exceeded the reporting requirement of $3,750.

NECESSARY ACTION:
• Review this memorandum with appropriate staff.

KE/ks

IM-73 UPDATES TO THE LEGAL ASPECTS MANUAL AND FSD-4 CUSTOMER SERVICE FORM

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FROM: KIM EVANS, DIRECTOR

SUBJECT: UPDATES TO THE LEGAL ASPECTS MANUAL AND
FSD-4 CUSTOMER SERVICE FORM

MANUAL REVISION #
0130.010.00
0130.010.05
0130.010.10
0130.010.15
0130.010.15.15

FORM REVISION #
FSD-4 Customer Service

DISCUSSION:

Revisions have been made to the Legal Aspects Manual located within the General Information Manual. The Customer Service Complaints and Comments policy section and the FSD-4 Customer Service form have been updated to include the following language:

• Eligibility Specialist changed to staff
• FAMIS changed to eligibility system
• Individual and Claimant changed to participant
• Food Stamps changed to Supplemental Nutrition Assistance Program (SNAP)

NECESSARY ACTION:
• Review this memorandum with appropriate staff.

KE/mc

IM-72 REVISIONS TO WAIVER OF 10-DAY ADVANCE NOTICE (IM-80A)

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FROM: KIM EVANS, DIRECTOR

SUBJECT: REVISIONS TO WAIVER OF 10-DAY ADVANCE NOTICE (IM-80A)

FORM REVISION #
IM-80A

DISCUSSION:

The IM-80A was updated with current Family Support Division (FSD) terms. Other changes were made to allow streamlined use for all FSD programs.

The FSD Staff section, at the bottom of the form, allows staff to provide their name and title and removes the requirement to witness the participant’s signature. This allows the IM-80A to be used by FSD staff interacting with participants by methods other than in person.

The IM-80A shows a revision date of 6/2022 and is available in the public and internal forms manuals.

NECESSARY ACTION:
• Review this memorandum with appropriate staff.
• Begin using the revised IM-80A immediately.

KE/cj

IM-71 INTRODUCING THE SIGNATURE REQUEST FORM (IM-2SR)

Posted on

FROM: KIM EVANS, DIRECTOR

SUBJECT: INTRODUCING THE SIGNATURE REQUEST FORM
(IM-2SR)

MANUAL REVISION #
0105.010.00
0203.020.05
1120.010.00
1802.020.05

FORM REVISION #
IM-2SR
IM-2SR Spanish
Signature Request Letter obsolete
Signature Request Letter (Spanish) obsolete

DISCUSSION:

The Signature Request Form (IM-2SR) and Signature Request Form Spanish (IM-2SR Spanish) have replaced the English and Spanish versions of the Signature Request Letter, which are now obsolete. The IM-2SR has fewer fillable fields, one return address for all program types, and is available in the internal forms manual.

The following manual sections were updated to include a link to the IM-2SR:

• General Information Manual Section 0105.010.00 Signing the Application
• Temporary Assistance/Case Management Manual Section 0203.020.05 Application with No Signature
• Supplemental Nutrition Assistance Program (SNAP) Manual Section 1120.010.00 Applications Received by the Agency
• Family MO HealthNet (MAGI) Manual Section 1802.020.05 Application with No Signature

When registering an application, be sure to review for a signature.

• If there is no signature, follow the Unsigned Applications instructions located in ECM Resources.
• Do not register the application.
• Return all pages of the original unsigned application with the IM-2SR to the participant within three business days.
• If staff find an unsigned application has been scanned to the Electronic Content Management (ECM) system, submit a ticket to have the unsigned application removed.
o The ECM team will reach out to the individual that scanned the paper unsigned application and they will be instructed to return all pages of the original application to the participant along with the IM-2SR.

If the document was received digitally (e.g., by FSD Upload Portal or by email), the staff member that has encountered the unsigned application must print and return all pages of the unsigned application to the participant along with the
IM-2SR.

NECESSARY ACTION:
• Review this memorandum with appropriate staff.
• Use the new forms immediately and discard all previous versions.

KE/sh

IM-70 FAMILY MO HEALTHNET (MAGI) APPLICATIONS, FORMS AND NOTICES UPDATED TO REPLACE FSD.DOCUMENTS WITH MYDSSUPLOAD.MO.GOV

Posted on

FROM: KIM EVANS, DIRECTOR

SUBJECT: FAMILY MO HEALTHNET (MAGI) APPLICATIONS, FORMS AND NOTICES UPDATED TO REPLACE FSD.DOCUMENTS WITH MYDSSUPLOAD.MO.GOV

FORM REVISION #
IM-1REQ
IM-1SSL
IM-1SSL Ongoing
IM-1U
IM-5
IM-7
IM-10
IM-13
IM-31A
IM-39
IM-108
IM-FTI

 

DISCUSSION:

Effective May 29, 2022 MAGI applications, forms and notices have been updated to replace references to the FSD.Documents email address with mydssupload.mo.gov (FSD Upload Portal). MAGI forms located in the internal and public forms manuals and system generated documents have been updated to reflect the change.

Individuals can use mydssupload.mo.gov to submit a variety of documents to the Family Support Division including, but not limited to, applications, reviews, changes, or supporting documents.

Additional form and notice updates to replace the email address with the upload portal information are forthcoming.

NECESSARY ACTION:
• Review this memorandum with appropriate staff.

KE/bl