FROM: KIM EVANS, DIRECTOR
SUBJECT: UPDATES TO PROBATION AND PAROLE/COURT COMPLIANCE DRUG CONVICTION EXCEPTION VERIFICATION FORM FOR SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)
FORM REVISION #
The Current Probation and Parole/Court Compliance Drug Conviction Exception Verification (IM-367) form for SNAP has been updated to include two new buttons to email the IM-367 to the Missouri Division of Probation and Parole (P&P) and for P&P to return the form to Family Support Division (FSD). Fields have also been added in order to capture:
• a participant’s Department of Corrections Number (DOC ID),
• date form submitted to P&P
• if the participant is currently on probation or parole,
• if the participant has been administered a urinalysis (UA),
• the details of the UA such as date and result, and
• the email address of the person completing the form.
The IM-367 is used when a SNAP participant is currently under the supervision of P&P for a felony drug conviction related to the illegal possession or use of a controlled substance and is seeking an exception to 1105.015.10.35 Disqualified for Felony Drug Conviction manual section. The updated IM-367 may no longer be given directly to a participant for completion; instead, the IM-367 will be submitted directly to P&P via email.
While reviewing the criteria in 1105.015.10.35.10 Exceptions to Felony Drug Conviction Disqualification with a participant, an agency representative should explore using the IM-367 if the participant meets all the other conditions for an exception, is currently on Probation or Parole, and agrees to allow the agency to collect this information on their behalf. If found to be eligible for an exception, the agency representative will complete the Participant Identification portion of the IM-367 and click the “Email to Probation and Parole” button.
Note: If the participant has indicated that they are no longer on probation or parole or the Drug Conviction Exception Determination Worksheet (IM-366) indicates the participant will not meet all other requirements in the manual section 1105.015.10.35.10, do not use the IM-367. For discharged parolees who meet the qualifications for a felony drug exception, the IM-368 should be used.
Clicking the “Email to Probation and Parole” button will display a warning message to advise that the fillable text in the Participant Identification section cannot be altered once it has been submitted. A Send Email dialogue box will pop up prompting staff to choose an email application. The Default email application (Microsoft Outlook) should be selected, and staff should then click continue.
A new Outlook message should open with the email address to P&P already populated, and the message is ready to send. Clicking send will forward the form to P&P for completion. The P&P email address is only to be used for this specific form and must not be given to a participant or used for any other communications to P&P.
Once sent, specialized P&P staff will fill out the “To be filled in by Missouri Division of Probation and Parole:” section and return the form to FSD. After it is completed, the form will display a message at the top which reads “This form has been completed and returned by the Missouri Division of Probation and Parole.” in green to easily identify a form which is ready to be added to a participant’s case record.
P&P will return the form to the SNAP policy team who will then upload the document to be tasked in Current and worked by field staff. The response received back from P&P should be entered as provided when adding the verification of the drug conviction exception in the eligibility system.
• Review this memorandum with appropriate staff.